Executive Assistant

Boston

Job Description Job Description Cloud cost management is one of the biggest challenges organizations face today. As cloud adoption continues to accelerate, so do the complexities and costs associated with it — and macroeconomic conditions only increase pressure to prove cloud efficiency. That’s why we built CloudZero: a SaaS platform at the intersection of next-generation cloud cost management and FinOps. CloudZero ingests billing and usage data from all cloud, SaaS, and PaaS providers, organizes it in real time according to our customers’ business structures, lets customers view it at any level of time or resource granularity, and ultimately empowers them to make more informed business decisions.

Since our founding in 2016, our mission has been to make efficient innovation a reality for every cloud-driven organization. At CloudZero, we believe every engineering decision is a buying decision, yet the cost conversation often bypasses the engineers who drive those determinations. To solve this, we’ve built a dynamic, single-page application that answers the complex, data-heavy questions every cloud-based organization needs to ask if they want to grow their company profitably.

To date, we’ve raised over $52 million from leading venture capital firms across the country. We’re solving problems of massive scale, business importance, and complexity in a space that needs it more than ever. We’re growing rapidly and would love for you to be a part of it!

About the Role:

CloudZero is looking to hire a passionate Executive Assistant who will support the office of the CEO, CTO, as well as the broader Executive team as needed. You will play a pivotal role in managing schedules, coordinating high-level meetings and events (internal & external), handling sensitive communications, supporting presentation content creation and organization, and providing comprehensive administrative support. This position requires a highly organized, proactive, and discreet individual who can manage a wide range of multiple demands and tasks, while anticipating the needs of the business and its leaders.

Responsibilities: Calendar Management: Understands business priorities and manages day-to-day schedules of executives and logistics with ability to organize and prioritize complex calendar against competing priorities and business needs.

Communication Liaison: Act as the primary point of contact between the CEO and other executive members, and internal/external stakeholders. Handle all communications with the utmost professionalism and confidentiality.

Meeting Coordination: Organize and prepare for executive meetings, including drafting agendas, compiling materials, taking minutes, and ensuring follow-up on action items.

Document Preparation: Prepare, review, and distribute reports, presentations, and other documents for the CEO and CTO. Ensure all materials are accurate, well-organized, and professionally presented.

Travel Arrangements: Plan and book travel, accommodations, and detailed itineraries for the CEO and CTO. Prepare and process travel expense reports.

Project Management: Assist with special projects and strategic initiatives, providing administrative support and ensuring deadlines are met.

Event Coordination: Partner with key stakeholders across the business in coordinating internal and external events as needed.

Confidentiality: Handle highly sensitive and confidential information with absolute discretion and integrity.

Ad Hoc Support: Provide additional support as needed to the executive leadership team.

Requirements

2+ years of experience specifically supporting Chief level executives within corporate Software environments; Experience working within fast growth companies a plus.

Positive attitude and team player mindset.

Open-minded to take on new challenges and a diverse set of projects.

Hybrid work arrangement; Ability to commute to the Boston office 2-3 times per week and as needed.

Proficient in Google Suite technologies and other relevant software. Experience with project management and communication tools is an asset.

Exceptional ability to manage multiple tasks and priorities in a high-pressure environment.

Excellent written and verbal communication skills with a strong attention to detail.

Outstanding interpersonal skills with the ability to build relationships and work effectively with diverse teams and stakeholders.

Proactive and resourceful with strong problem-solving and decision-making abilities.

High level of integrity and discretion in handling confidential and sensitive information.

Ability to adapt to changing priorities and handle unexpected situations with professionalism and poise.

Strong time management skills with the ability to meet tight deadlines and manage competing priorities.

Equal Opportunity Employer

CloudZero is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status or disability status. All job offers are contingent upon the candidate passing background and reference checks.