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Newton-Wellesley Hospital
Wellesley, MA, United States
Executive Assistant - (3285898) Job Summary: The Executive Assistant is a strong representative of the Department of Surgery, working in alignment with the mission of the Department. He/She is organized, polite, and is a true team player. He/She provides support to establish an efficient working environment for the Chair and NWH Director of Women
Job Source: Newton-Wellesley HospitalLife Technologies (Thermo Fisher Scientific)
Waltham, MA, United States
Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer.
Job Source: Life Technologies (Thermo Fisher Scientific)Definitive Healthcare
Framingham, MA, United States
At Definitive Healthcare, our passion is to transform data, analytics and expertise into healthcare commercial intelligence. We help clients uncover the right markets, opportunities and people, so they can shape tomorrow’s healthcare industry. Our SaaS platform creates new paths to commercial success in the healthcare market, so companies can ident
Job Source: Definitive HealthcareInforma Connect
Boston, MA, United States
Job Description The Executive Assistant provides excellent customer service and organizational skills in a fast-paced organization. You will utilize skills to perform various administrative tasks to reduce the workload on company executives. Manage professional and personal scheduling for executive leadership team, including agenda, mail, emai
Job Source: Informa ConnectOphthalmic Consultants of Boston, Inc
Waltham, MA, United States
Ophthalmic Consultants of Boston (OCB) is currently searching for a dynamic Executive Assistant to join our team. The Executive Assistant provides high level administrative and organizational support to the Chief Operating Officer (COO), VP of Finance, VP of Human Resources, VP of Operations and VP of Revenue Cycle.As a crucial aide to the Chief Op
Job Source: Ophthalmic Consultants of Boston, IncBoston Center for Independent Living
Boston, MA, United States
Job Title: Executive Assistant ReportsTo : Director of Operations and Development Location: Boston, MA / Temple Place Office The Boston Center for Independent Living (BCIL) is a frontline civil rights organization led by people with disabilities that advocates to eliminate discrimination, isolation, and segregation by providing advocacy, inf
Job Source: Boston Center for Independent LivingEVPassport
Boston, MA, United States
About EVPassport EVPassport is the EV Charging hardware and software platform for purpose-driven organizations. Brands committed to sustainability rely on EVPassport to provide their customers with the most seamless payment experience to charge any electric vehicle without requiring a separate app, account or a top-up balance. EVPassport is the on
Job Source: EVPassportImprivata
Waltham, MA, United States
Description Come join a winning team! Here at Imprivata, you’ll see a dedicated group of professionals who care about improving healthcare. Our team thrives on collaboration and sharing ideas, whether in a cross-functional meeting or at one of our virtual team-building events. While we're diverse in our backgrounds and skills, we have much in com
Job Source: ImprivataBurlington, MA, United States
Progress is an experienced, trusted provider of products designed with customers in mind, so they can develop the applications they need, deploy where and how they want, and manage it all safely and securely. We take pride in what we do, always valuing the whole person—at work and in life. Our diverse life experiences enrich our culture because people power progress. As an Executive Assistant working between your home office and our Burlington MA Headquarters, you can join us in doing what we do best: propelling business forward. The Executive Assistant position is critical for the smooth and efficient functioning of the CEO office, which oversees the strategic direction and performance of the company. In this role the selected candidates will provide proactive, highly organized, and efficient administrative support to our CEO and a few members of the CEO Staff. The ideal candidate will have exceptional administrative skills, strong attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment with a can-do attitude. This is a full-time position based at our office in Burlington, MA with an option of working from home on some days. WHAT YOU WILL DO IN THIS ROLE:
Work closely with the Chief of Staff, other Executive Assistants and direct reports to the Executives to ensure alignment and collaboration across the CEO office and the company.
Calendar management and scheduling across multiple time zones. You will need to be able to gain an understanding of the Executives' priorities and preferences, working with discretion and the ability to prioritize. Desired calendar management activities include managing conflicts, planning and the ability to communicate changes promptly, staying proactive on monitoring and maintenance.
Travel arrangements, both domestic and international, working with the Travel agency in managing Visa applications for the Executives
Support the Executives in other administrative tasks such as submitting expenses in line with corporate guidelines, purchasing items or gifts for the team, ensuring any manual mail distribution lists are up to date for the team, and other tasks as needed by the Executives or the management team
Support the Executives in preparing and reviewing documents, presentations, reports, and correspondence, ensuring accuracy, clarity, and consistency
Support the Executives in facilitating and coordinating meetings, including those for Executive 1x1 meetings, assisting in coordination of any major events or Executive visits to our offices
Support the Executives in the agenda organization and content for their organization Town Hall meetings, coordinate speakers for this meeting and other speaker series as required
Assist in maintaining the SharePoint Site for team files; proactively identify opportunities for improving the efficiency of the file management based on the changes in the business/teams they support
Assist with maintaining the Internal Intranet pages for their teams
Team event planning, including planning/set up, materials preparation, and coordinating with catering, facilities, and IT to drive the logistics for the events
TO BE SUCCESSFUL IN THIS ROLE, WE NEED SOMEONE WHO HAS:
Experience in administrative support of senior executives in a fast-paced technology company
Knowledge of Office 365 to an advanced level in SharePoint, Outlook, Word, PowerPoint, Excel, and Teams (certifications a plus)
Initiative-taker, proactive, detail-oriented
Comfortable interacting with all levels within the organization
Ability to manage highly confidential information and sensitive situations with the utmost discretion
Trustworthy and ethical with strong interpersonal skills
Demonstrates outstanding judgement and professionalism
Ability to communicate in a clear and thorough manner
Flexibility to adapt to changing priorities and deadlines
Ability to be in the office 2-3 days, with the potential for up to 5 days occasionally based on executive needs
Experience in managing tasks in Asana or a similar task tracking tool
We would be happy to chat if this sounds like you and fits your experience and career goals. What we offer in return is the opportunity to experience a great company culture with wonderful colleagues to learn from and collaborate with and to enjoy BENEFITS
Medical, dental, vision, life & disability, and financial benefits (including 401(k) retirement savings plan. Tuition Reimbursement program. Additional voluntary benefits including crucial illness/hospital indemnity, identity theft protection, auto & home insurance, legal, and pet insurance.
Competitive salary, bonus, and best-in-class Employee Stock Purchase Program (ESPP) with a 27-month lookback
Flexible paid vacation time, paid day off for your birthday, and company holidays. A variety of leave plans, including Parental Leave.
Employee Assistance Program (EAP) and an employee well-being program focusing on physical, mental, and financial health.
Progress is proud to be an Equal Opportunity Employer! #LI-SC1
#LI-hybrid
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Email Alert for Executive Assistant jobs in Burlington, MA, United States
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