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Informa Connect
Boston, MA, United States
Job Description The Executive Assistant provides excellent customer service and organizational skills in a fast-paced organization. You will utilize skills to perform various administrative tasks to reduce the workload on company executives. Manage professional and personal scheduling for executive leadership team, including agenda, mail, emai
Job Source: Informa ConnectAllspring Global Investments
Boston, MA, United States
Description Elevate Your Career Work where your ideas have impact Company Allspring Global Investments is a leading independent asset management firm that offers a broad range of investment products and solutions designed to help meet clients' goals. At Allspring, our vision is to inspire a new era of investing that pursues both financial retu
Job Source: Allspring Global InvestmentsNewton-Wellesley Hospital
Wellesley, MA, United States
Executive Assistant - (3285898) Job Summary: The Executive Assistant is a strong representative of the Department of Surgery, working in alignment with the mission of the Department. He/She is organized, polite, and is a true team player. He/She provides support to establish an efficient working environment for the Chair and NWH Director of Women
Job Source: Newton-Wellesley HospitalLife Technologies (Thermo Fisher Scientific)
Waltham, MA, United States
Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer.
Job Source: Life Technologies (Thermo Fisher Scientific)Definitive Healthcare
Framingham, MA, United States
At Definitive Healthcare, our passion is to transform data, analytics and expertise into healthcare commercial intelligence. We help clients uncover the right markets, opportunities and people, so they can shape tomorrow’s healthcare industry. Our SaaS platform creates new paths to commercial success in the healthcare market, so companies can ident
Job Source: Definitive HealthcareOphthalmic Consultants of Boston, Inc
Waltham, MA, United States
Ophthalmic Consultants of Boston (OCB) is currently searching for a dynamic Executive Assistant to join our team. The Executive Assistant provides high level administrative and organizational support to the Chief Operating Officer (COO), VP of Finance, VP of Human Resources, VP of Operations and VP of Revenue Cycle.As a crucial aide to the Chief Op
Job Source: Ophthalmic Consultants of Boston, IncBoston Center for Independent Living
Boston, MA, United States
Job Title: Executive Assistant ReportsTo : Director of Operations and Development Location: Boston, MA / Temple Place Office The Boston Center for Independent Living (BCIL) is a frontline civil rights organization led by people with disabilities that advocates to eliminate discrimination, isolation, and segregation by providing advocacy, inf
Job Source: Boston Center for Independent LivingMoney Fit by DRS
Boston, MA, United States
Established in 1984, Bain Capital is one of the world's leading private investment firms with approximately $180 billion in assets under management. Bain Capital manages a range of strategies including private equity, public equity, credit, venture capital, real estate, life sciences, and impact investments. Our competitive advantage is grounded in
Job Source: Money Fit by DRSWaltham, MA, United States
Description
Come join a winning team! Here at Imprivata, you’ll see a dedicated group of professionals who care about improving healthcare. Our team thrives on collaboration and sharing ideas, whether in a cross-functional meeting or at one of our virtual team-building events.
While we're diverse in our backgrounds and skills, we have much in common. A passion for our mission. A strong sense of integrity. A belief that we're making a positive impact and a commitment to having fun.
We are seeking an Executive Assistant to join our team. This is a hybrid opportunity, requiring the employee to work onsite in our Waltham, MA office 4 days a week.
Job Summary
The Executive Assistant executes at a high level of professionalism and has the ability to tackle numerous projects of varying sizes with appropriate attention to detail based on the level of urgency required to get the work accomplished. This position is based at the company’s headquarters in Waltham, MA and supports Imprivata’s Executive team with a solid line reporting structure to Imprivata’s Chief People Officer. This position supports the company’s leaders with a variety of administrative tasks such as calendar management, responding to requests, making travel arrangements, team meeting organization, and completing expense reports.
Duties And Responsibilities
Calendar management and scheduling. Works closely and effectively with Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Coordination of travel arrangements and adjusting thoroughly as plans change.
Complete expense reporting accurately and timely within the established guidelines.
Coordination of department/team meetings as needed.
Coordinate food/catering orders to support meetings as needed.
Presentation preparations as needed.
Answers inquiries on phone/email and first point of contact for in-person visitors for meetings with established leaders.
Monitor and maintain record keeping as appropriate, including highly sensitive and confidential information. Distributes established reports as needed.
Planning, and organizing logistics and administrative requirements of seminars, conferences, meetings, and special events and communicates agendas as needed to necessary leaders and attendees.
Take on project work as assigned.
Other duties as assigned and required.
Required Qualifications
Associate’s degree in business or a closely related field and 5+ years of professional experience.
Experience supporting at the senior leadership level required.
Previous relevant administration coordination experience.
Strong MS Office skills – Outlook, Word, Excel, and PowerPoint.
Analytical skills to resolve administrative issues or roadblocks to successful completion of tasks.
Must be well-organized and have strong attention to detail.
Time management skills with the ability to prioritize and multi-task.
Ability to communicate effectively both verbally and in writing and in a manner that is tactful, firm at times while maintaining professionalism, and representative of a senior company leader.
Self-motivated and adaptable to change and ambiguity.
Ability to work independently and take ownership of work performed is a must.
This position offers a total compensation range of $98,800.00 to $103,800.00 (inclusive of base salary and variable compensation, such as bonuses and incentives). In addition, more information about Imprivata’s benefit offerings can be found here. This range represents the high and low end of Imprivata’s compensation range for this position. Actual compensation will vary and may be above or below the range based on various factors, such as a candidate’s location, skills, experience, and qualifications.
At Imprivata, we have a top-notch work environment, developmental opportunities, a competitive total rewards package, and the desire to have fun. If you have the skills and qualifications as we have described above, we want to hear from you!
Imprivata provides equal employment opportunities, regardless of race, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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Email Alert for Executive Assistant jobs in Waltham, MA, United States
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