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Qlik
Waltham, MA, United States
What makes us Qlik ? A Gartner Magic Quadrant Leader for 13 years in a row , Qlik transforms complex data landscapes into actionable insights, driving strategic business outcomes. Serving over 40,000 global customers, our portfolio leverages pervasive data quality and advanced AI/ML capabilities that lead to better decisions, faster. We excel
Job Source: QlikDefinitive Healthcare, US
Framingham, MA, United States
Your Challenge: Definitive is looking for an experienced Executive Assistant to the CEO and CFO. This is an exciting role because, in addition to the day-to-day responsibilities of an Executive Assistant, this role also works with the CEO, CFO, and General Counsel to support Board Communication and Materials, Investor and Shareholder communication
Job Source: Definitive Healthcare, USAnderson Hoare Limited
Boston, MA, United States
We are looking for an Executive Assistant to support a small team in a successful firm based in the West End. Please note this Executive Assistant is a temporary position. As the Executive Assistant / EA the main responsibilities are to include diary management, coordination of meetings both internally and externally, travel as well as other ad hoc
Job Source: Anderson Hoare LimitedBeacon Hill Staffing Group
Boston, MA, United States
Executive Assistant to $110K- Hybrid Work Model offered! A private equity firm is seeking a motivated, organized and outgoing Executive Assistant to provide high-level administrative support to a team of investment professionals! This position will play a critical role in supporting the team and the long-term success of their efforts by overseeing
Job Source: Beacon Hill Staffing GroupTripadvisor
Needham, MA, United States
We believe that we are better together, and at Tripadvisor we welcome you for who you are. Our workplace is for everyone, as is our people powered platform. At Tripadvisor, we want you to bring your unique identities, abilities, and experiences, so we can collectively revolutionize travel and together find the good out there. We are seeking a high
Job Source: TripadvisorAmetros
Wilmington, MA, United States
Ametros is changing the way individuals navigate healthcare by providing them with the tools and support necessary to make educated decisions on how to spend their medical funds. Ametros' team works closely with patients, insurers, employers, attorneys, brokers, medical providers, and Medicare to create a seamless experience for our clients. Our fl
Job Source: AmetrosBridge Over Troubled Waters
Boston, MA, United States
THE OPPORTUNITY: The Executive Assistant will report to the Chief Executive Officer providing support to the CEO, Board of Directors, and Senior Management Team. This position will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant will have the ability to wor
Job Source: Bridge Over Troubled WatersMongoDB
Boston, MA, United States
The worldwide data management software market is massive (According to IDC, the worldwide database software market, which it refers to as the database management systems software market, was forecasted to be approximately $82 billion in 2023 growing to approximately $137 billion in 2027. This represents a 14% compound annual growth rate). At MongoD
Job Source: MongoDBWaltham, MA, United States
Ophthalmic Consultants of Boston (OCB) is currently searching for a dynamic Executive Assistant to join our team. The Executive Assistant provides high level administrative and organizational support to the Chief Operating Officer (COO), VP of Finance, VP of Human Resources, VP of Operations and VP of Revenue Cycle.As a crucial aide to the Chief Operating Officer (COO), the Executive Assistant will serve as an extension of the COO to handle a wide range of matters of organizational importance. The Executive Assistant manages the operations of the office of the COO, coordinates and oversees executive level meetings and strategic initiatives. This role requires strong critical thinking skills, the ability to navigate complex situations, and the capacity to build strong relationships with high-level internal and external vendors.
The Executive Assistant is responsible for upholding OCB’s values of outstanding patient care, Unity,
Ethics & Integrity, Fairness, Operational Excellence, and Fiscal Responsibility.
Summary of Responsibilities: Prioritizes COO’s daily tasks which may include calendar management, meeting and event planning, and executive documentation and presentation preparation.
Prepares for and attends executive level meetings including Executive Board, Advisory Committee, Management Team, and Board of Directors meetings which includes preparing agendas, slides, taking notes and distributing minutes.
Responsible for logistical components of executive level meetings including agenda creation, note taking, scheduling, organizing AV, developing presentations, communicating with attendees.
Works independently on projects and initiatives assigned by COO, VP of Finance, VP of Human Resources, VP of Operations and VP of Revenue Cycle.
Serves as a primary liaison with leaders and external vendors to ensure overall effectiveness of the COO office.
Provides administrative support for MD recruiting, onboarding and offboarding.
Develop and maintain documentation management system. Ensures structure and proper indexing of documents efficiently including confidential legal documents such as physician contracts and amended agreements.
Maintains leases, financial agreements, and related legal documents.
Coordinates meeting schedule for the Board of Directors, Committees, Executive Leadership Team, etc.
Performs related job duties as required.
Qualifications: Bachelor’s degree preferred.
Minimum of four years of related experience.
Project management experience, PMP certification desirable.
Advanced PowerPoint skills and the ability to develop/structure presentations with compelling narratives, graphics, and visual design in support of executive presentations.
Impeccable integrity with the ability to handle sensitive information with discretion and maintain confidentiality.
Experience working with senior executives and strong attention to detail.
Demonstrates outstanding interpersonal skills.
Proven track record of completing projects on time.
Exceptional written and verbal communication skills.
Strong strategic thinking, analytical and research skills
Flexibility to work within a fast-paced, changing environment.
The ability to prioritize, manage deadlines, and handle changing priorities in a dynamic and fast paced environment.
Must possess the ability to anticipate needs and to act proactively.
Benefits Offered:
Health & Dental Insurance- starts 1st Day of Employment
Paid time off and Paid Holidays
Health & Dependent Reimbursement Accounts
401(k) Plan with Company Contribution
Co. paid Life and LTD Insurance
Employee Discounts
To find out more about OCB, please visit our website at www.eyeboston.com . OCB is an Equal Opportunity Employer
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Email Alert for Executive Assistant jobs in Waltham, MA, United States
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