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Vaisala Inc.
Boston, MA, United States
We are looking for an Office Manager to join our team at Vaisala Inc. located in Woburn, Massachusetts. This role is perfect for a self-starter who loves planning and executing events, ensuring a safe and welcoming workplace environment for all employees, and acts as a key facilitator within our office ecosystem. is a global leader in measureme
Job Source: Vaisala Inc.Laufer and Associates
Boston, MA, United States
Reports to: Sr. VP of Operations and Business Development FLSA Classification: Full Time, Exempt Job Description The person in this role is responsible for overseeing the daily operations of our Client Company's Boston and New York offices and will be responsible for best-in-class facilities and support functions for these offices. This person mu
Job Source: Laufer and AssociatesVaco
Somerville, MA, United States
Vaco- Boston has partnered with our Client in the Construction Industry who is looking to add a highly organized and detail-oriented Office Manager to join their team. As The Office Manager, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and providing support to the team. You must possess
Job Source: VacoAnser Advisory
Boston, MA, United States
The Office Manager will provide direct administrative support to the Boston and New Jersey offices. The incumbent will assume the responsibility for overseeing and supporting all administrative functions as needed and requested by the team. There will be an opportunity for the Office Manager to work to develop administrative process flows that will
Job Source: Anser AdvisoryCloudHealth Technologies
Boston, MA, United States
CloudHealth is looking for a detail-oriented team player who is well organized, has strong oral and written communication skills, and can effectively manage many tasks and priorities simultaneously. The ideal candidate will ensure that our office and teams are running smoothly and make a great impression on customers, candidates and other guests.
Job Source: CloudHealth TechnologiesVivo Architecture
Boston, MA, United States
Vivo Architecture, Inc. (VIVO) has an immediate opening for an Office Manager , who will be responsible for overseeing the day-to-day operations of the office. The position is part-time, 3 to 4 days a week, with flexible hours. Qualifications : ŸExcellent verbal and written communication skills. Ÿ Strong Microsoft Word, Excel, PowerPoint and Adob
Job Source: Vivo ArchitectureVaco
Boston, MA, United States
Vaco Boston has partnered with our client to help fill an Office Manager role. - Must have bookkeeper/payroll experience Responsibilities Record day to day financial transactions and complete the posting process Verify that transactions are recorded in the correct day book, suppliers ledger, customer ledger and general ledger Bring the books to
Job Source: VacoAllstate Insurance Agency - Sharlene Wulleman
Malden, MA, United States
Take charge of your future. We’re looking for people who aren’t satisfied with just another job. We need people who want to empower themselves through a meaningful career helping others build better lives. Are you looking to accelerate your career and apply your leadership skills in challenging new ways? Do you want the opportunity to run a busine
Job Source: Allstate Insurance Agency - Sharlene WullemanBoston, MA, United States
1 month ago Be among the first 25 applicants
Job Description
Job Title : Treatment Coordinator/Receptionist
Reports to : CEO/Chief Orthodontist
Company overview : Seaport Smiles is a boutique orthodontic practice located in the Seaport District of Boston. It offers unique Invisalign and LightForce treatment options, along with other services to create a cohesive, all-in-one experience tailored to each patient’s needs. Core values of the practice include professionalism, responsibility, gratitude, positivity, inspiration, inclusivity, partnership, and innovation. We blend cutting-edge technology with a highly personal touch to create a one-of-a-kind patient experience.
Job overview : We are looking for a highly motivated, ambitious, and positive individual with a go-getter attitude to join our team. We are a start-up, so be prepared to wear many hats. This is a unique opportunity to help shape the company to truly embody its mission and core values. Seaport Smiles is a small, minority-owned local business, but it has a global reach and changes the lives of countless patients daily. In this role, you will be a core part of the team helping patients feel at home in the practice, as well as assisting the CEO in helping the business grow.
Responsibilities and Duties :
Greeting and directing patients
Scheduling, confirming, adjusting patient appointments, waitlists, and cancellations as needed
Listening to and following up on voicemails
Ensuring all requirements are prepped for appointments - proactively asking questions from the whole team about what the requirements are
Answering practice calls, emails, and text messages in a timely manner
Onboarding new patients
Presenting treatment fees, effectively closing cases ensuring high case acceptance
Processing of fees and contracts
Coordinating with other providers as needed
Performing data entry - clinical and non-clinical
Managing non-clinical patient communication
Reviewing and signing patient consent
Meticulous upkeeping of dental records, patient interaction notes, charts, photography, and radiography
Answering questions with a joyful attitude, escalating as needed
Assisting in social media content brainstorming, creating, and posting as needed
Scheduling and coordinating regular team meetings
Performing office admin duties: opening, closing, upkeep, as well as some light cleaning
Ensuring recurring meetings are booked on the team's calendar
Assisting with other business needs as required
Qualifications:
Associate’s Degree Preferred
Attention to detail
Enthusiasm and positive attitude
Professional written and verbal communication
Sales skills
Impeccable organization skills
Time-management
Ability to multitask
Ability to work independently and proactively solve problems
Working knowledge of G-Suite and Mac
Bilingual is a plus
Must be authorized to work in the United States
Compensation:
$20-25 per hour
Commission on sales
Bonuses
Paid time off
Sick time
Vacation time
Paid holidays
Uniforms
Life insurance
Gym membership
Flexibility
Paid training
Seniority level Seniority level Mid-Senior level
Employment type Employment type Full-time
Job function Job function Administrative
Industries Medical Practices
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Email Alert for Office Manager jobs in Boston, MA, United States
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