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Dr. Dental
Boston, MA, United States
Job description Overview: Dental office currently looking for a Dental Office Manager for our Allston, MA office. The Office Manager will have a main focus on presenting Treatment Plans alongside other Management duties. The best candidate for this position must have experience in sales! Dental, and Treatment Plans are preferred. Must speak fluen
Job Source: Dr. DentalFirst Realty Management
Boston
Job Description Job Description A family-owned and privately held property management company, First Realty Management has more than 70 years of experience with the industry knowledge to match. We combine the resources of a large company with the personal touch and attention to detail of a small, local firm. At the core of it all, our talented em
Job Source: First Realty ManagementNorthern Trust
Boston, MA, United States
About Northern Trust: Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our e
Job Source: Northern TrustBonner Kiernan Trebach & Crociata LLP
Boston, MA, United States
Kiernan Trebach LLP is a Civil Litigation Defense Firm that represents clients on a national basis, and maintains sixteen offices in nine states plus the District of Columbia, with local presence in several others. The firm’s expertise is frequently brought to bear in limiting exposure in major cases throughout the country. The wide-ranging bar adm
Job Source: Bonner Kiernan Trebach & Crociata LLPCloud Health Technologies
Boston, MA, United States
CloudHealth is looking for a detail-oriented team player who is well organized, has strong oral and written communication skills, and can effectively manage many tasks and priorities simultaneously. The ideal candidate will ensure that our office and teams are running smoothly and make a great impression on customers, candidates and other guests.
Job Source: Cloud Health TechnologiesLexington Toyota
Lexington, MA, United States
Company Description Lexington Toyota, 409 Mass. Ave, Lexington, Ma. Family owned and operated since 1977. Great family environment. Great pay, demo allowance, health and dental offered, 401K with up to 4% match. Role Description This is a full-time role as an Office Manager/ comptroller at Lexington Toyota located in Lexington, MA. As an Office Man
Job Source: Lexington ToyotaLaufer and Associates
Boston, MA, United States
Reports to: Sr. VP of Operations and Business Development FLSA Classification: Full Time, Exempt Job Description The person in this role is responsible for overseeing the daily operations of our Client Company's Boston and New York offices and will be responsible for best-in-class facilities and support functions for these offices. This person mu
Job Source: Laufer and AssociatesVaisala
Boston, MA, United States
We are looking for an Office Manager to join our team at Vaisala Inc. located in Woburn, Massachusetts. This role is perfect for a self-starter who loves planning and executing events, ensuring a safe and welcoming workplace environment for all employees, and acts as a key facilitator within our office ecosystem. Vaisala is a global leader in mea
Job Source: VaisalaBoston, MA, United States
The Office Manager will provide direct administrative support to the Boston and New Jersey offices. The incumbent will assume the responsibility for overseeing and supporting all administrative functions as needed and requested by the team. There will be an opportunity for the Office Manager to work to develop administrative process flows that will enhance the delivery of services promptly.
Duties & Responsibilities
Coordinates overall administrative activities for the Boston and New Jersey offices.
Purchases office supplies, office equipment, etc., for the entire staff by company purchasing policies and budgetary restrictions.
Coordinates travel itineraries and reservations for team members.
Coordinates yearly insurance renewals and communicates directly with the broker, obtains and files certificates and tracks project COI status with PMs/PDs.
Manages and tracks project management operations, including new project set-up, tracking status of contracts, amendments, POs, and task orders, and providing administrative support for the file archiving system.
Oversees the Proposal process including requesting RFPs, populating the RFP calendar, and completing the proposal certificates; Assists with printing hard copies; ensures supplies are in stock; is available to copy, bind, and package proposal and deliver when necessary.
Assists the Accounting Manager with the monthly invoicing process. Confirms invoices are accurate and submits them to the Managing Director for approval.
Maintains and tracks office budget.
Acts as the local HR Liaison by assisting with new hire onboarding, employee enrollments and questions, and orienting new staff to computer devices and technology as well as general office protocol.
Provides technology support to all staff and tracks inventory.
Organizes all internal events, including monthly staff meetings.
Tracks and coordinates all external events, sponsorships, and memberships.
Participate as needed in special department projects.
Minimum Requirements Prior experience supporting an HR department a plus
Prior experience within the AEC industry or other professional services a plus
Well versed in MS Office suite, Teams, Bluebeam and InDesign a plus
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Email Alert for Office Manager jobs in Boston, MA, United States
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