Office Manager

Boston, MA, United States

We are looking for an Office Manager to join our team at Vaisala Inc. located in Woburn, Massachusetts. This role is perfect for a self-starter who loves planning and executing events, ensuring a safe and welcoming workplace environment for all employees, and acts as a key facilitator within our office ecosystem.

is a global leader in measurement instruments and intelligence helping industries, nations, people, and the planet to thrive. From predicting hurricanes to optimizing renewable energy production, our technology is used where it matters the most - from data centers, windfarms and laboratories to airports, the Arctic and even the surface of Mars. Our team of over 2,300 experts and 59 nationalities around the world is committed to taking every measure for the planet. Driven by our shared purpose, curiosity, and pioneering spirit, we stay ahead and make a difference. At Vaisala, you don't have to fit in to belong.

Why join us?

This role will be the corner stone in creating an engaging and efficient office space that aligns with our organizational culture. You'll have the autonomy to communicate with all levels of the organization, leveraging feedback to assess needs and execute accordingly.

This is an in-office role where you can truly make your mark.

What's your role?

In this role you will be working in close co-operation with many key stakeholders including sales, marketing, service, IT, HR and facilities. You will report to the Vice President, Industrial Measurements Americas.

Ensure upkeep and optimal layout of the office to meet operational demands, oversee the physical onboarding of new employees, manage office supplies and coordinate lunches for both employees and guests as needed.

Manage budgets and report on facilities-related expenditures to ensure cost-effectiveness.

Handle maintenance service requests, troubleshoot office issues, and engage with vendors to ensure timely resolution.

Assist in planning, coordinating, budgeting, and logistics for onsite and offsite office events.

Help facilitate safety programs for the office and laboratory, supporting an environment conducive to health and compliance standards.

Provide support to the leadership team and undertake additional duties as necessary to ensure smooth operations and organizational effectiveness.

What will you bring?

High School diploma and 2 or more years of facility/office management supporting an organization of 50+ employees or;

Equivalent combination of education and experience required

Highly adaptable, comfortable with change and ambiguity, capable of quickly rallying teams and resources around key issues

Approaches work with a "can-do" attitude and a sense of commitment to both the team and customer objectives; strong team player

Ability to perform basic functions in Microsoft suite

Detail orientated

Ability to multitask, strong sense of priority

Ability to work independently and solve problems

Please send your application including CV and salary request soon. We will close the application process when we have a suitable number of qualified candidates.

Our Vaisala solutions contribute to societies and people's lives in over 150 countries - and can even be found in space. With our technological innovations for measuring weather, environmental and industrial conditions, we have a key role in solving the grand social and environmental challenges of our time. We offer you a career with a clear purpose and a chance to create observations for a better world. We take pride in being pioneers who strive to bring about positive changes in both the society and environment, and our work is not done yet. Take advantage of this opportunity and join our team to make a difference!

What we offer:

Our benefits package includes: health, dental, and vision insurance, flexible spending accounts, company paid life, long and short term disability, 401(K) plan with company match, a variety of voluntary benefits programs, fitness reimbursement, Employee Assistance Programs, and tuition reimbursement. We also offer holiday pay and a generous paid time off plan.

To be considered for this position you must currently be eligible to work in the U.S. Vaisala participates in the E-Verify employment verification system. Candidates are subject to a complete background check prior to an offer being extended.As a federal contractor, Vaisala reserves the right to enforce government mandated vaccination requirements for its employees.

EOE AA M/F/V/D

Vaisala is proud to be an Equal Opportunity, Affirmative Action Employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship, status, marital status, genetic information, disability, protected veteran status, or any other legal protected status.

EEO Is the Law Poster

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. As a government contractor, Vaisala complies with Section 503 of the Rehabilitation Act of 1973 (the Act), which is a law that prohibits federal contractors and subcontractors from discriminating in employment against individuals with disabilities and requires employers take affirmative action to recruit, hire, promote, and retain these individuals.

If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please contact Human Resources by phone at 303-499-1701 or by email at [email protected]. Please note that you can easily submit application by attaching your LinkedIn profile in the recruitment tool (LinkedIn Apply functionality).

Recruiter:Erin Hanson

Job Family:Administration

Job Grade:9

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