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Kiernan Trebach LLP
Boston, MA, United States
We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals an
Job Source: Kiernan Trebach LLPBuyers Edge Platform
Waltham, MA, United States
Who are we? Buyers Edge Platform stands at the forefront of revolutionizing the foodservice industry through technology, purchasing power and partnerships. We are dedicated to empowering stakeholders across the entire foodservice ecosystem (operators, distributors, manufacturers) with efficiency and unprecedented visibility. With a diverse portfol
Job Source: Buyers Edge PlatformDr. Dental
Boston, MA, United States
Job description Overview: Dental office currently looking for a Dental Office Manager for our Allston, MA office. The Office Manager will have a main focus on presenting Treatment Plans alongside other Management duties. The best candidate for this position must have experience in sales! Dental, and Treatment Plans are preferred. Must speak fluen
Job Source: Dr. DentalCloud Health Technologies
Boston, MA, United States
CloudHealth is looking for a detail-oriented team player who is well organized, has strong oral and written communication skills, and can effectively manage many tasks and priorities simultaneously. The ideal candidate will ensure that our office and teams are running smoothly and make a great impression on customers, candidates and other guests.
Job Source: Cloud Health TechnologiesBonner Kiernan Trebach & Crociata LLP
Boston, MA, United States
Kiernan Trebach LLP is a Civil Litigation Defense Firm that represents clients on a national basis, and maintains sixteen offices in nine states plus the District of Columbia, with local presence in several others. The firm’s expertise is frequently brought to bear in limiting exposure in major cases throughout the country. The wide-ranging bar adm
Job Source: Bonner Kiernan Trebach & Crociata LLPVaisala Inc.
Boston, MA, United States
We are looking for an Office Manager to join our team at Vaisala Inc. located in Woburn, Massachusetts. This role is perfect for a self-starter who loves planning and executing events, ensuring a safe and welcoming workplace environment for all employees, and acts as a key facilitator within our office ecosystem. is a global leader in measureme
Job Source: Vaisala Inc.Molten Cloud
Boston, MA, United States
Molten Cloud empowers creators and rights-holders of media content through technological innovation. The Molten Cloud platform transforms and simplifies today's complex intellectual property rights, content and licensing operations. The platform is used by media organizations to manage over 175M film/TV rights, hosting data and content for over 10%
Job Source: Molten CloudMaidPro Salem
Salem
Job Description Job Description Benefits: Bonus based on performance Dental insurance Paid time off About Us: MaidPro is a well-established maid services company dedicated to providing exceptional cleaning and housekeeping solutions. We are seeking a dynamic and experienced General Manager to lead our team and oversee the efficient operation, gr
Job Source: MaidPro SalemBoston, MA, United States
Reports to: Sr. VP of Operations and Business Development
FLSA Classification: Full Time, Exempt
Job Description
The person in this role is responsible for overseeing the daily operations of our Client Company's Boston and New York offices and will be responsible for best-in-class facilities and support functions for these offices. This person must be experienced and comfortable with communicating with department heads to solicit feedback, to incorporate needed changes and updates, and demonstrate a proven ability to relay important information and policies to staff and to support the highly professional staff of one of the world’s leading Private Equity firms. This person will need to lead the Office Services staff to provide the finest service possible – from conference room management to office supplies to catering. Additionally, s/he will need to attract, recruit, hire, and maintain top notch talent with Executive Assistants, Administrative Assistants, Office Services, and Reception.
The position requires strong interpersonal skills to interact positively with all employees at all levels, professionalism and leadership ability to manage challenges and supervise staff, and have a highly developed attention to detail to ensure tasks are completed thoroughly and accurately.
OFFICE MANAGEMENT :
FACILITIES
Manages services and invoicing for Boston office, including catering, office supplies, kitchen supplies, cleaning services, temporary help, leases, furniture, utilities, parking, storage, office equipment, publications, travel, delivery and courier services, repairs, printing and outside copying, postage, and artwork
Conference rooms management Assigns and monitors administrative responsibilities for conference rooms/meetings
Oversees staff to maintain conference room set up and clean up, including IT needs and catering
Ensures conference room scheduling is correctly managed
Oversees kitchens management including catering, equipment, supplies, and utilities
Manages and coordinates all office construction projects, furniture moving, relocation, and storage
Acts as main point of contact with Property Manager
Manages internal moves: works with Managers, IT, and Office Services and maintains updated floor plans
Management of contractors and vendors regarding ongoing construction or renovation projects
Supervises the maintenance and alteration of office areas and equipment
Oversees NYC office management
2021: manages bulk ordering and distribution of test kits
ADMINISTRATIVE
Manages Office Services staff and conducts annual performance reviews
Supervises Executive Assistants in Boston and NYC
Responsible for all hiring of office staff, including facilities team and executive assistants
Works closely with teams to effectively assign appropriate administrative support
Works closely with Executive Assistants to workload and assign backup help as needed
Works with HR to manage employee corrective action for office and administrative staff
Reviews and approves weekly timesheets
Help develop and implement office policies and procedures
Manages travel programs in Boston and NYC offices, negotiates airline and hotel contracts
SECURITY
Maintains a safe and secure working environment Responsible for safety programs such as Life Safety Team
Arranges for first aid and CPR training
Manages office security: Building pass and internal access system
Incident Management Team / Business Recovery Plans
Manages emergency message alerts
REQUIREMENTS
Four year college degree
At least 15 years’ experience is working at a professional services firm, such as investment services, financial services, or management consulting, including at least 5-8 years managing the daily operations of such a firm.
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Office Manager jobs in Boston, MA, United States
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