Executive Assistant

New York, NY, United States

Requisition ID: 844196

Position: Full-Time

We are EssilorLuxottica, a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. The Company brings together the complementary expertise of two industry pioneers, one in advanced lens technologies and the other in the craftsmanship of iconic eyewear, to create a vertically integrated business that is uniquely positioned to address the world's evolving vision needs and the global demand of a growing eyewear industry.

With over 180,000 dedicated employees in 150 countries driving our iconic brands, our people are creative, entrepreneurial and celebrated for their unique perspectives and individuality. Committed to vision, we enable people to "see more and be more" thanks to our innovative designs and lens technologies, exceptional quality and cutting-edge processing methods. Every day we impact the lives of millions by changing the way people see the world.

With a unique global network of commercial subsidiaries and independent distributors across major markets, our customers are offered a strong portfolio of the most popular lens, frames, instruments and equipment brands that can serve every sector of the market. The Wholesale team works with our customers one-on-one, developing professional relationships based on trust and care.

GENERAL FUNCTION

The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.

MAJOR DUTIES AND RESPONSIBILITIES

Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts

Organizes and prioritizes daily administrative responsibilities

Serve as backup to other NYC executive assistant(s)

Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority

Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.

Ensures supervisor is aware of critical dates and deadlines; follows up where needed

Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders

Drafts correspondence as necessary and produces error-free and grammatically correct documents

Maintains a high level of confidentiality and exercises good judgment

Demonstrates strong communication skills

Coordinates and manages details of advanced travel arrangements, including international travel and exp

Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.

Anticipates and follows up on requests and issues with a proactive, problem-solving approach

Creates an environment that fosters teamwork and trust

Proactively communicates potential issues and reminders to executives and coworkers as appropriate

Organizes and maintains files and sensitive information

BASIC QUALIFICATIONS Associate's degree

3+administrative experience.

Advanced proficiency with Microsoft Office Suite

Excellent organizational and prioritization skills, and ability to balance multiple tasks

Strong project management skills

Ability to work independently and exercise sound judgment

Advanced grammar and written/verbal communication skills

Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting New York City offices

PREFERRED QUALIFICATIONS Bachelor's degree

5+ year's administrative experience

Experience supporting multiple leaders, including international travel support

Pay Range: 75,238.40 - 109,900.00

Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first-class total rewards package. Benefits may include health care, retirement savings, paid time off/vacation, and various employee discounts.

Upon request and consistent with applicable laws, EssilorLuxottica will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process. To request a reasonable accommodation, please call the Luxottica Ethics Compliance Hotline at 1-888-887-3348 (be sure to provide your name and contact information so that we may follow up in a timely manner) or email [email protected].

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans in the US receive preference in accordance with Tribal Law.