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Prompt
Hoboken, NJ, United States
Office Manager Prompt is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses, the teams within, and the patients they serve. As the fastest-growing company in the space and the new standard in healthcare technology, we're looking to bring on an Office Manager to join our team. This role is esse
Job Source: PromptKowabunga LLC
Cranford, NJ, United States
Office Manager Kowabunga LLC is a manufacturer and supplier of material handling products for the Chemical, Pharmaceutical and Flavor & Fragrance industries. Responsibilities We are looking for an energetic, detail oriented and organized Office Manager to join our team out of our Cranford, NJ office. We are looking for someone with at least 15 year
Job Source: Kowabunga LLCFloor Coverings International of Foxboro
Little Ferry, NJ, United States
Benefits: Bonus based on performance Competitive salary Employee discounts Flexible schedule Join Our Team as an Office Manager with Floor Coverings International! At Floor Coverings International, we're not just a flooring company; we're the #1 mobile flooring company in North America. With nearly 200 locations spanning the United States and
Job Source: Floor Coverings International of FoxboroCFG Merchant Solutions
Glen Rock, NJ, United States
We are seeking a personable, highly organized and proactive Office Manager / Personal Assistant to provide comprehensive support to our CEO. This dynamic role encompasses a range of responsibilities, including managing meetings, and overseeing office operations. As an Executive Assistant, you will play a pivotal role in ensuring the smooth function
Job Source: CFG Merchant SolutionsMolly Maid
Bergenfield, NJ, United States
Hiring an Office Manager for a growing residential cleaning company. You will provide leadership to all areas within the company including sales, operations, customer service and administrative functions. You are a proactive leader and self-starter who can interact with the public and our employees. You have a strong work ethic and are able to man
Job Source: Molly MaidUncommon Schools
Newark, NJ, United States
Company Description Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with more than 60% of our teachers and staff across our network identifying as a person of col
Job Source: Uncommon SchoolsMPTCS
Newark, NJ, United States
Office Manager MISSION: The mission of Marion P. Thomas Charter School is to build culturally rich, transformative educational spaces that cultivate successful, lifelong innovators who use their passions, character, and intellect to better themselves, the greater Newark community, and the world beyond. WHO YOU ARE: The Office Manager will be re
Job Source: MPTCSJewishsac
Teaneck Township, NJ, United States
Camp Ramah in the Berkshires is an established, growing and widely-respected non-profit organization based in Bergen County, NJ that operates a residential summer camp in Wingdale, NY. Camp Ramah in the Berkshires is seeking a full time office manager to support the year-round team with managing our Teaneck, NJ (off-season) and Wingdale, NY (summ
Job Source: Jewishsac, NY, United States
The Independents is a global events, marketing and communications group for industry leaders across luxury and lifestyle, comprising agencies Atelier LÜM, Atelier Athem, Bureau Betak, Bureau Future, Ctzar, Inca Productions, K2, Karla Otto, Kennedy, Lefty, Prodject, Sunshine and The Qode.
We have assembled a collective of agencies who share common values: a passion for innovation, a drive for excellence, and a sense of community that is rooted in thoughtful collaboration. Each is the best at what they do and together we form a powerful creative force that harnesses culture and technology to produce results-driven solutions that help global brands influence their consumers.
We are looking for an enthusiastic and self-motivated individual to serve as the Office Manager for our new office location on Mercer Street, New York City
Key Responsibilities
The responsibilities of the Office Manager include, but are not limited to:
Recording office expenditure and managing the budget.
Organizing the office layout and maintaining supplies of stationery and equipment.
Maintaining the condition of the office space and arranging for necessary repairs, coordinating with cleaners and contractors.
Negotiating and managing office insurance contracts.
Managing, reviewing, and updating health and safety policies and fire regulations, ensuring compliance.
Arranging regular testing for electrical equipment and safety devices.
Managing office subscriptions to magazines and online resources.
Filing and archiving accurate records.
Liaising with landlord when needed.
Providing administrative support to partners and assisting with various projects as directed.
Supervising general administrative staff including receptionist and any other general office assistants.
Actively support the seamless transition of five distinct agencies into a unified office space, collaborating closely with a professional moving consultant to ensure efficient and well-organized relocation processes.
Additional responsibilities (in context of The Independents)
Coordinating with IT support to ensure smooth functioning of office technology and systems.
Liaising with HR department regarding employee onboarding, offboarding, and administrative tasks.
Assisting with event planning and coordination for internal and external gatherings.
Supporting marketing and communications efforts by managing mailing lists, coordinating promotional materials, etc.
Acting as a point of contact for vendors, clients, and visitors to the office.
Overseeing facility maintenance, including cleanliness, security, and general upkeep.
Qualifications
Prior office management or coordination experience.
Proficiency in Microsoft Office Suite.
Strong time management skills and ability to problem-solve creatively.
Excellent written and verbal communication skills.
Demonstrated leadership qualities and ability to delegate effectively.
Ability to prioritize and manage multiple projects simultaneously.
Thrives in a fast-paced environment and can meet deadlines under pressure.
Innovative thinking and problem-solving skills.
Attention to detail and commitment to accuracy.
Self-motivated with a strong work ethic.
Willingness to go above and beyond to ensure project success.
Enthusiastic and passionate about supporting a dynamic creative environment.
What We Offer
Medical, Dental, and Vision plans
401K Employer Match program
Commuter Benefits
Paid Time Off including Vacation Days, Personal Days, Sick Days, and additional Comp Days
Company-wide closure last week of the year
10 Federal Holidays Observed
This role offers the opportunity to be an integral part of a collaborative and innovative team within The Independents, where excellence, creativity, and a customer-centric approach are paramount. If you are a motivated individual with a passion for organization and administration, we invite you to apply for this exciting opportunity.
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Email Alert for Office Manager jobs in , NY, United States
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