executive administrative assistant_

Cambridge

executive administrative assistant.

+ cambridge , massachusetts

+ posted june 11, 2024

**job details**

summary

+ $45 - $50 per hour

+ temp to perm

+ bachelor degree

+ category office and administrative support occupations

+ referenceAB_4551872

job details

A Global Biotech/Pharma located in Cambridge, MA is seeking an Executive Administrative Assistant to join their Team! Provide administrative support to ensure the efficient operation of the Global Communications team. Assist in coordinating both domestic and international travel arrangements. Create and submit travel expense reports in a timely manner in Concur. Assist in scheduling meetings, calls, and other appointments for the head and their team which involve man different time zones. Assist in creating requisitions in Ariba, checking payments for vendors and consultants in the system, and communicating with them as needed. Assist in tracking budget forecasts using spreadsheets and preparing reports on budget status. Assist in coordinating events and meetings by reserving event spaces, meeting rooms, and arranging catering needs. Maintain and order office and computer rooms, and arranging catering needs. Utilize tools such as Microsoft Outlook, Word, Excel, and PowerPoint for document preparation, editing, report creation, tracking and analysis. Interface and communicate with internal and external customers, directing people to the appropriate resources. Must be able to interact effectively with all levels of employees throughout the company and understand the structure of the organization and develop a network across departments, drawing on the network to answer questions and successfully accomplish responsibilities. Demonstrate confidentiality in execution. Support other team members as needed. Complete designated duties as assigned.

salary: $45 - $50 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

Provide administrative support to ensure the efficient operation of the Global

Communications team.

 Assist in coordinating both domestic and international travel arrangements.

Create and submit travel expense reports in a timely manner in Concur.

 Assist in scheduling meetings, calls, and other appointments for the head and

their team which involve many different time zones.

 Assist in creating requisitions in Ariba, checking payments for vendors and

consultants in the system, and communicating with them as needed.

 Assist in tracking budget forecasts using spreadsheets and preparing reports on

budget status.

 Assist in coordinating events and meetings by reserving event spaces, meeting

rooms, and arranging catering needs. Maintain and order office and computer

supplies and inventory and help to keep it organized.

 Utilize tools such as Microsoft Outlook, Word, Excel, and PowerPoint for

document preparation, editing, report creation, tracking and analysis.

 Interface and communicate with internal and external customers, directing

people to the appropriate resources.

 Must be able to interact effectively with all levels of employees throughout the

company and understand the structure of the organization and develop a

network across departments, drawing on the network to answer questions and

successfully accomplish responsibilities.

 Demonstrate confidentiality in execution.

 Support other team members as needed.

 Complete designated duties as assigned.

The essential functions of this role include:

+ working in a smoke free environment

Skills

+ MS-OFFICE

+ Ariba

+ Concur

+ Creating Presentations

+ Maintaining Calendars

+ Organization

+ Problem Solving

+ Travel Arrangements

+ Editing

+ Multi-tasking

+ Handling Confidential Information

+ Oral Communication

+ Scheduling Meetings

Qualifications

+ Years of experience: 5 years

+ Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Applications accepted on ongoing basis until filled.

**get in touch**

we are here to help you with your questions.

LM

**lauri marsanne**

+ +1 617 349 0200 (tel:+1 617 349 0200)

+ [email protected]