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GLG
New York, NY, United States
This role will be responsible for supporting two GLG leaders in a variety of ways that includes, time and calendar management, meeting preparation, assistance with project management/tracking, travel and more as required. A successful candidate is highly-detail oriented, proactive, and able to manage multiple priorities at once. This role requires
Job Source: GLGAlloy
New York, NY, United States
Alloy is where you belong! Alloy is an Identity Decisioning Platform, enabling banks and innovative fintech companies to manage KYC, AML, fraud, risk, and other components of customer onboarding. Alloy's API enables its customers to access about 150 third-party data sources in real-time to improve decision-making and streamline customer experience
Job Source: AlloyInsight Global
New York, NY, United States
Insight Global is seeking an Executive Assistant to support the leadership team consisting of the President and 3 VP's for a non profit company. This individual will have the opportunity for advanced growth opportunity within the organization and needs to have ambition to craft their skill and build a long term career. Responsibilities include: -P
Job Source: Insight GlobalPerennial Resources International
New York, NY, United States
EA in Business Development area of Alternative Asset Management Firm Join a newly formed team in the area of the firm planned for the greatest growth! Team is looking for an Assistant who is very positive, eager and flexible. Role has diverse responsibilities with heavy travel as a major component. This is a role for someone who is looking for a dy
Job Source: Perennial Resources InternationalHonorVet Technologies
New York, NY, United States
Job Title: Executive Assistant Location: New York, NY 10029 Duration: 3 Months Shift Timings: Monday through Friday, 9am - 5pm Duties: Job Summary The Executive Assistant I is responsible for overall support to a Vice President or Chair as related to day-to-day operations of a large or complex department or office. Coordinates the administrative a
Job Source: HonorVet TechnologiesUnited Nations FCU
Long Island City, NY, United States
Why join this team: This is a team that emphasizes teamwork, collaboration and service excellence. You will contribute to the success of the Executive team by providing complex administrative support, project coordination and event organization for the Executive Vice President (EVP) and, as needed, the Executive Management team, to enable them to
Job Source: United Nations FCUFrink-Hamlett Legal Solutions
Astoria, NY, United States
Description A nationally recognized and highly regarded non-profit organization in New York City (Long Island City) seeks an Executive Assistant . The organization is a 40-year-old, legal education and college preparatory non-profit that prepares underserved youth for higher education and professional careers through law-related, academic skill d
Job Source: Frink-Hamlett Legal SolutionsHKG
New York, NY, United States
Position Overview: You will play a critical role in supporting the firm and ensuring the smooth operation of the firm processes. Your primary goal will be to assist the partners in managing daily tasks and ensuring legal staff complete assignments efficiently. Key Responsibilities: •Maintain a comprehensive overview of firm calendar including ong
Job Source: HKGHarrison, NY, United States
Overview:
Executive Assistant Overview
The Executive Assistant position is to be part of the Administrative Group that supports the C-Suite (CAO, CEO, CMO, COO, CLO, CFO) as well as the VPs and Associate VPs of the company. The regular tasks include, without limitation, Calendar & Meeting Management, Communication Management, iTravel Management, Document Management, and Special Projects.
Tasks will include handling of confidential information with the highest discretion and activityprioritization exercising independent judgment.Some of the officers of the company travelfrequently and discretion in handling certain business matters in their absence, including calls andcorrespondence, will be required.
This role requires superior attention to detail, great organization and prioritization skills, the ability to anticipate and plan to meet tight deadlines, all while juggling multiple critical requests. The EA should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. An ideal team member will be able to work well independently but also be flexible enough to be directed at times.
Flexibility and outstanding problem-solving skills are an absolute must. Dedication to the executive level is required as in this role one may be called upon day and night to support the required needs of company leaders. This position requires a strong work ethic, imagination, self-driven and proactive problem-solving skills to enable our company to collectively helps its clients achieve their healthcare visions.
Responsibilities:
Executive Assistant Responsibilities
Calendar and Meeting Management
Greeting in-person visitors & deciding if they should be able to meet with executives
Schedule and reschedule all meeting and follow-up meetings both standing & ad-hoc
Help prepare and distribute meeting agendas and incorporate feedback
Helping prepare for and run meetings
Confirm and reconfirm attendance using independent judgement when indicated (e.g. need to know, need to contribute, or need to decide)
Accurately recording minutes from meetings and using independent judgment, following up on action items in preparation for next meeting
Communication Management
Triage incoming calls, messages, and email (at direction of executive) to the correct person, flag the correct priority and ensure that the recipient replies in a timely fashion
Answering phones and routing calls to the correct person or taking messages
Sending out emails to clinicians on behalf of direct reports as requested, maintaining distribution lists
Answering the main phone line when caller dials zero or responding to the VMs in emails on the same day to route to appropriate person
Opening, sorting and distributing incoming faxes, emails, and other correspondence
Travel Management
Reserving and purchasing airfares / hotel rooms / car rentals, for main reports and some administrators and employees when they travel, carefully weighing the competing interests (cost, convenience, flexibility, need to accomplish work in transit, )
Track travel real-time, develop and implement contingency plans when and where indicated
Check ins during travel to ensure flights are made, and schedule is followed when requested
Maintain travel expense reports
Document Management
Preparing / formatting documents/ proofreading documents or sending out to service
Proactively prepare documents and research when and where indicated
Assisting the coordinator of received RFPs (Request for Proposals) with providing requested materials and ensuring that executives are meetings task-specific deadlines
Non-Core Responsibilities:
Serve as project manager for various strategic projects
Qualifications:
Executive Assistant Qualifications:
High school diploma required. An Associates degree or Bachelors degree in Business Administration or Secretarial Certification is a plus
A minimum of 4 - 5 years of work experience, preferably providing the same or similar administrative support to a corporate officer
Must be confident and trustworthy and uphold a strict level of confidentiality
Outstanding organizational / administrative skills
Excellent communication skills both verbal and written
Excellent interpersonal skills
Excellent secretarial skills
Excellent computer skills. Proficient with Microsofts Office Suite including Excel, PowerPoint, Word, Outlook, Teams,
Strong analytical skills
An aptitude in problem-solving / creative thinking
Follow up initiatives crucial
Develop and sustain a level of professionalism
Must be flexible, able to multi-task and adjust work schedule as may be required
Must be detail oriented
Email Alert for Executive Assistant jobs in Harrison, NY, United States
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