Assistant Director, Human Resources

Sacramento, CA, United States

Description

Broad Scope & Function

Under the general direction of the Director, Human Resources, the position assists in the management and daily operations of the University Enterprises, Inc. (UEI) Human Resources (HR) Department. This includes oversight of the benefited and student/part-time employment programs; the HR department website; and other HR functions as assigned. The position is responsible for compliance with Equal Employment Opportunity (EEO), Affirmative Action (AA), Americans with Disabilities Act (ADA) and other employment laws. The position assists the Director, Human Resources with planning, development, and implementation of HR programs, employee relations, strategic planning, the HR department budget, and special projects as assigned. This position may fill in for the Director, Human Resources during absences or as requested.

Reporting Relationship

The position reports directly to and receives general direction from the Director, Human Resources. The position supervises the Human Resources Recruitment Coordinator, Student Employment Program Coordinator, and Human Resources Technician(s). The position works with and provides lead direction to other staff in the HR Department as needed.

Benefits

Participation in CalPERS Retirement Program

Paid Vacation Time - starting at 10 hours accrued/month

Paid Sick Time - 8 hours accrued/month

Paid Holidays - 14 paid holidays per year including paid time off the week between Christmas Day and New Year's Day as the CSUS campus is closed

Excellent medical benefits - 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage

Educational Assistance Program for employees and/or dependents

Child care subsidy

View a comprehensive list of all of the benefits at https://simplebooklet.com/benefitsataglance.

Application Instructions

This position is open until filled with a priority review date of June 25, 2024.

Please include the following with your application:

Resume

If this document is not included, your application materials will not be considered. Please include your employment history in the "Employment Experience" section of your application in addition to submitting your resume.

Conditions of Employment

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).

This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees' Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

It is strongly recommended that all University Enterprises, Inc. employees follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Duties and Responsibilities

Works with the Director to oversee the daily operations of the HR department, including day-to-day planning, organizing, supervising, and directing departmental operations.

Supervises, schedules, trains, develops, evaluates, coaches and mentors assigned staff ensuring compliance with UEI personnel policies and procedures and Affirmative Action/Equal Opportunity guidelines; prepares and delivers performance evaluations; and acts as lead in the selection and hiring of HR department staff.

Administers the UEI employment and recruitment program for full-time benefited positions in compliance with UEI policies, practices, and federal and state laws.

Compiles, maintains, and tracks Equal Employment Opportunity and Affirmative Action information for benefited positions. Responsible for the preparation of the Affirmative Action Plan. May respond to various audit and report requests.

Responsible for oversight of the student employment program. Provides general direction to the Student Employment Program Coordinator in support of the student employment program and part-time recruitment, ensuring compliance with UEI policies, practices, and federal and state laws. May provide back up support for the student employment program, including but not limited to recruitment and hiring, employee relations, customer relations, and disciplinary issues.

Advises management on employee relations issues and suggests appropriate steps for resolving, such as additional training, job evaluation, disciplinary action, etc. Advises management on the proper procedures for disciplinary action and makes recommendations to the Director, Human Resources. Prepares disciplinary and termination memos and assists with backup documentation as appropriate.

Participates in the investigation and resolution of employee relations concerns including interviewing staff and preparing reports as assigned.

Coordinates workflow within HR, working with the HR Operations Supervisor as needed, as office priorities, seasonal changes, and new projects dictate. Makes recommendations on policies/procedures affecting HR operations.

Works with HR and Marketing staff to ensure the department website is updated with appropriate content.

Assists the Director with developing and administering the Human Resources department budget. Works with HR staff to monitor the budget and prepare reports for the Director.

Serves as primary audit representative, communicating with auditors and coordinating periodic and annual audits and compliance reviews. Ensures electronic and physical documentation is gathered and uploaded to the various collection sites, working closely with HR staff.

Participates in the development and execution of UEI's Business Continuity Plan. Performs yearly reviews and updates to the plan.

Assists with facilitating communication within the HR department and between the HR department and units at UEI and the University. Identifies and facilitates problem resolution, communication, and training issues as needed.

Writes and/or edits communications as requested by the Director, Human Resources including; correspondence, flyers, emails, and annual reports.

Assists with developing, updating, and implementing UEI Personnel Policies. Performs research to ensure policies are legally compliant.

Maintains and expands knowledge and understanding of existing and proposed federal and state laws/regulations affecting human resources management. Interprets appropriate laws and policies and advises management and/or employees accordingly. Identifies trends that could impact organizational objectives and/or resources. Identifies methods to enhance and improve existing procedures.

Assists the Director, Human Resources with the implementation or administration of various Human Resource programs and special projects as requested.

Supervises the office and assumes selected duties for the Director, Human Resources during absences or as requested.

Performs other job-related duties as needed.

Requirements

Minimum Qualifications

Bachelor's degree in Human Resources, or related field, or equivalent combination of education and/or work experience.

Demonstrated extensive work experience in Human Resources including experience in the areas of employment, recruitment and selection, equal employment opportunity (EEO) regulations, employment law, and employee relations.

Demonstrated knowledge of and skill in the application of Human Resources policies and practices as they apply to a medium to large organization. Knowledge of affirmative action (AA) and ADA laws.

Demonstrated knowledge of compensation principles and practices.

Demonstrated experience in hiring, training, scheduling, evaluating, coaching, disciplining, and supervising staff.

Demonstrated experience using computer applications including email, spreadsheets, word processing, presentation, and database software such as the programs in the Microsoft Office Suite.

Demonstrated experience effectively communicating and working with all levels of employees and/or customers while maintaining a professional demeanor and exercising tact and good judgment. Ability to establish and maintain cooperative working relationships with customers, applicants, and employees.

Demonstrated experience working in a multi-cultural environment.

Excellent written communication skills including excellent command of English language including grammar, spelling, and punctuation. Excellent proofreading and editing skills, including the ability to review and edit material for clarity, accuracy, overall consistency, and quality.

Demonstrated leadership skills, including excellent decision-making, problem-solving, collaborative, and analytical skills. Ability to plan, organize, and review the work of others.

Must be extremely detail oriented and have good organizational skills. Skill in coordinating different tasks, setting and meeting deadlines, and completing projects.

Must be fingerprinted and pass a background check. Must continue to meet the established standards.

Preferred Qualifications

Senior Professional in Human Resources (SPHR) or Professional in Human Resources (PHR) certification or other advanced Human Resources certification or education.

Demonstrated skill in the use of online application systems and databases, such as Ultimate Kronos Group (UKG) Workforce Ready or similar HRIS/Payroll program.

Experience with training, compensation administration, and benefits administration.

Physical Requirements

With or without a reasonable accommodation: Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, and fax machines.

Working Conditions

Work is performed in an office environment; continuous contact with staff, campus community, the public, and other agencies.

Work Schedule

Monday - Friday 8:00AM - 5:00PM

Summer hours: Monday - Friday 7:30AM - 4:00PM

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