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GLG
New York, NY, United States
This role will be responsible for supporting two GLG leaders in a variety of ways that includes, time and calendar management, meeting preparation, assistance with project management/tracking, travel and more as required. A successful candidate is highly-detail oriented, proactive, and able to manage multiple priorities at once. This role requires
Job Source: GLGAlloy
New York, NY, United States
Alloy is where you belong! Alloy is an Identity Decisioning Platform, enabling banks and innovative fintech companies to manage KYC, AML, fraud, risk, and other components of customer onboarding. Alloy's API enables its customers to access about 150 third-party data sources in real-time to improve decision-making and streamline customer experience
Job Source: AlloyInsight Global
New York, NY, United States
Insight Global is seeking an Executive Assistant to support the leadership team consisting of the President and 3 VP's for a non profit company. This individual will have the opportunity for advanced growth opportunity within the organization and needs to have ambition to craft their skill and build a long term career. Responsibilities include: -P
Job Source: Insight GlobalPerennial Resources International
New York, NY, United States
EA in Business Development area of Alternative Asset Management Firm Join a newly formed team in the area of the firm planned for the greatest growth! Team is looking for an Assistant who is very positive, eager and flexible. Role has diverse responsibilities with heavy travel as a major component. This is a role for someone who is looking for a dy
Job Source: Perennial Resources InternationalHonorVet Technologies
New York, NY, United States
Job Title: Executive Assistant Location: New York, NY 10029 Duration: 3 Months Shift Timings: Monday through Friday, 9am - 5pm Duties: Job Summary The Executive Assistant I is responsible for overall support to a Vice President or Chair as related to day-to-day operations of a large or complex department or office. Coordinates the administrative a
Job Source: HonorVet TechnologiesUnited Nations FCU
Long Island City, NY, United States
Why join this team: This is a team that emphasizes teamwork, collaboration and service excellence. You will contribute to the success of the Executive team by providing complex administrative support, project coordination and event organization for the Executive Vice President (EVP) and, as needed, the Executive Management team, to enable them to
Job Source: United Nations FCUFrink-Hamlett Legal Solutions
Astoria, NY, United States
Description A nationally recognized and highly regarded non-profit organization in New York City (Long Island City) seeks an Executive Assistant . The organization is a 40-year-old, legal education and college preparatory non-profit that prepares underserved youth for higher education and professional careers through law-related, academic skill d
Job Source: Frink-Hamlett Legal SolutionsHKG
New York, NY, United States
Position Overview: You will play a critical role in supporting the firm and ensuring the smooth operation of the firm processes. Your primary goal will be to assist the partners in managing daily tasks and ensuring legal staff complete assignments efficiently. Key Responsibilities: •Maintain a comprehensive overview of firm calendar including ong
Job Source: HKGNew York, NY, United States
THE ROLE
We are looking for a highly motivated, proactive and productive Executive Assistant with impeccable organizational skills to provide mature, discrete, and professional assistance. Supporting directly our Chief Operating Officer and Managing Director of Global Fine Art, you will act as a part of two broader teams, providing support through large team events, initiatives, gatherings, and strategic updates. We are looking for someone who is an organized and highly-motivated team player interested in the Auction House environment and providing high-level support.
RESPONSIBILITIES
Acting as liaison with; all levels of staff globally including C-suite level executives and senior experts, high profile clients, and external stakeholders from all aspects of the art business
Responsible for coordinating certain meetings; planning the agenda with input, arranging speakers, organizing materials, tracking attendance, following up on actions
Assisting with diverse projects, initiatives and roll outs, carrying out research, gathering, analyzing and presenting data
Answering calls and dealing with incoming enquiries from staff and clients; resolving or raising to the executives
Ensuring the executives are prepared for all meetings/ pitches/ sales/ client interactions with materials and reports
Drafting emails, typing correspondence, preparing reports and presentations and proofreading
Having diary ownership of busy schedules, anticipating needs around business getting and sales; scheduling meetings/ events/ travel appropriately, reminding the executives of upcoming meetings and events, ensuring they remains on time, monitoring and resolving any conflicts pro-actively
Acting as the “eyes and ears” for the executives and ensuring they are informed of key art fairs, events, news, internal updates and initiatives, upcoming sales and sale results
Assisting VIP clients; scheduling viewings, registering bids, assisting with online accounts and bidding, mailing catalogues, obtaining condition reports/ hi-res images/ selling points, tracking sales results
Booking travel, being aware of any challenges or conflicts and preparing all necessary documentation and liaising with international offices.
Complete all expenses and ensure timely payment
Managing invoices; checking costs and accuracy, setting up new vendors, processing, and monitoring timely payment
Partnering with other Executive Assistants and providing coverage where needed
IDEAL EXPERIENCE & COMPETENCIES
Bachelor’s Degree required
Minimum 5 years of experience in an Executive Assistant role or similar role supporting a senior Executive
An awareness and interest in the Art market and Sotheby’s and a desire to learn about business development and strategy
Strong multi-tasking and prioritization skills
A fastidious attention to detail, accuracy and organization
Adept at handling sensitive and confidential information in a professional manner, maintaining discretion at all times
Able to maintain composure under pressure
Skillful ability to interact in a professional, mature and collaborative style with key constituents
Ability to show good judgment and represent the Sotheby’s brand and core competencies
Excellent interpersonal skills and an enthusiastic client service attitude
Excellent written communication and analytical skills with experience in drafting reports and presentations and responding to correspondence in a timely fashion
Strong experience in Outlook, Word, Excel, and PowerPoint
Flexibility to work some evenings and weekends when necessary
The proposed base salary for this position ranges from $50,000-$75,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.
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Email Alert for Executive Assistant jobs in New York, NY, United States
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