Leadership Administrator
, MD, United States
The main duties within the role consist of:
Greet customers, suppliers and other visitors in a friendly, professional, and courteous manner
Preparation of documents for meetings
Keeping the Group MD and MD aware of any urgent, relevant issues, emails, correspondence when out of the office
Proactively manage and book appropriate travel and accommodation for internal colleagues, customer and supplier visits including detailed travel itineraries where required
Make all necessary arrangements for customer and supplier visit to Emplas site including communications, catering, room preparation and on the day hosting
Ensure reception area and meetings rooms are inspected, kept tidy and returned to original state following meetings and report any issues
Arrange courier services and coordinate collections and deliveries
Collate, format and distribute the monthly Board Reports
Take delivery of packages, contacting the appropriate person or department upon receipt
Assist with facilitation of office maintenance processes, including fire drills, engineers, heating/air con servicing etc.
Managing meeting room calendars
Support projects that may arise as requested
To complete such clerical duties, telephone calls and administrative tasks as may be reasonably expected whilst working in this role
Complete expense claims for Group MD and MD
Assist with Company wide events such as the Christmas party, Family fun day, customer events, training sessions etc.
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