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GAP Solutions, Inc. (GAPSI)
Rockville, MD, United States
Position Objective: Provide services as an Operations Coordinator in support of the overall functions of the Office of the Director (OD) within the National Institutes of Health (NIH). The Operations Coordination will report to the Office Management Team. The candidate will be responsible for all federal government foreign and domestic travel and
Job Source: GAP Solutions, Inc. (GAPSI)Greater Grays Harbor Inc
Washington, DC, United States
At the Coastal Interpretive Center (CIC) we’ve entered a new phase of growth. Under new leadership, the CIC is broadening our vision from a museum that requires people to come to us, into a community organization that meets people where they are. We’re more fully embracing the people and places of our service area: Grays Harbor County and the weste
Job Source: Greater Grays Harbor IncPreferred Solutions Group
Bethesda, MD, United States
Preferred Solutions Group (PSG) is a woman owned business based in Washington, DC that is uniquely qualified to serve small businesses and corporations alike as they seek to address shifting personnel needs in an ever changing environment. An established part of the Washington, DC community, PSG has maintained effective and successful relationships
Job Source: Preferred Solutions GroupClimate Action Campaign DC
Washington, DC, United States
Please review the How to Apply section for application instructions. The Climate Action Campaign is a vibrant coalition of a dozen major national environment, environmental justice, and public health groups, working together to drive ambitious, durable federal action based on science, to address the climate crisis. Our goal is to reduce climate po
Job Source: Climate Action Campaign DCAVI-SPL
Herndon, VA, United States
Description: WHAT YOULL DO As an Operations Coordinator, you will support the Systems Integration leadership and office resources with a wide variety of assignments and tasks to support ongoing operation of the business. Day-to-Day Responsibilities: Provide support of internal projects for SIG office location through coordination with Operations,
Job Source: AVI-SPLChildren's National Medical Center
Washington, DC, United States
Job Description - Operations Coordinator (240001DY) Job Description Operations Coordinator - ( 240001DY ) Description Description Provide analytical and project management expertise for assigned area(s). Perform various administrative, clerical and secretarial tasks within assigned CNHS department under little supervision. Responsible for the
Job Source: Children's National Medical CenterRocketship Public Schools
Washington, DC, United States
At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential. And it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary c
Job Source: Rocketship Public SchoolsCherokee Nation Businesses
Silver Spring, MD, United States
Job Description Operations Coordinator ***This position requires Public Trust or the ability to obtain a Public Trust to be considered.*** The Operations Coordinator will support the Defense Health Agency, Armed Forces Health Surveillance Division (AFHSD). The position requires providing superior operational support to a dynamic team of scientif
Job Source: Cherokee Nation BusinessesBethesda, MD, United States
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Job Title
Operations Coordinator
Job Description
Cape Fox Facility Services is seeking an Operations Coordinator to join our team in Bethesda, MD in support of the NIH.
Maintain and update calendars and schedules for OSPMO Senior Leadership, including scheduling, prioritizing, and coordinating appointments and meetings; monitor, track, and notify staff of changes to schedule; work with other IC and external office parties/assistants with scheduling.
Coordinate meeting logistics, including room and audiovisual reservations; communicate with meeting attendees to solicit agenda items; prepare background materials.
Coordinate with staff and gather information to support meeting materials and folders; coordinate loading of documents and presentations as necessary in SharePoint sites, Events Management.
Load and retrieve meeting materials using SharePoint and other document management systems.
Review administrative management calendar tool called the Administrative Information Schedule (AIS); monitor and highlight critical dates and events within the AIS LOOKOUT that correlate with senior leadership in the Deputy Director for Management (DDM) office and Office of Strategic Planning and Management Operations (OSPMO)
senior leadership calendars and activities.
Provide backup calendar and meeting management for the DDM senior leadership.
Coordinate and provide office-level input into various administrative projects, programs, and analyses concerning the operations of the Immediate Office of Management (IMOM).
Update and maintain contact database and spreadsheets.
Maintain e-mail received in the Office of Management email box, such as HR selections, IC director travel, medical waivers, and conference packages.
Provide backup support for managing mail sent from the DDM mailbox.
Log mail received by IMOM into the correspondence log.
Work with staff on the logistics of nominations through data calls, primarily using e-HARTS.
Record work folders from Exec Sec remarks/instructions via email as FYIs, Necessary Actions, and Clearances in the Director’s Document and Records Management System (DDRMS).
Complete document remediation in compliance with Section 508 Compliance.
Maintain space utilization records, inventoried and projections; compile, organize, and analyze necessary associated materials.
Prepare telecommunications, directory changes, printing, and reproduction requests.
Work with the property custodial officer regarding property passes, transfers, and surplus property issues.
Working with the Administrative Office (AO), as needed, review and process travel orders in the Government travel system, including arranging flight, hotel, conference registration, auto, and other reservations; retrieve airline tickets for staff members from the travel office when necessary; maintain copies of all travel orders, vouchers and leave forms in the established office file.
Maintain office supplies; collect staff requirements for supplies; prepare purchase requests in POTS for needed items; coordinate local supply store purchases.
In coordination with the AO, track all mandatory staff training activities for OSPMO senior leadership and IMOM.
Maintain records management.
Assist with parking validation.
Cape Fox Corporation, its subsidiaries, and affiliates provide equal employment opportunities to all persons and prohibit employment decisions on the basis of race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation. Cape Fox Corporation, its subsidiaries, and affiliates offer preference to Cape Fox Corporation shareholders, descendants, and other Native Americans pursuant to Public Law 100-241.
Travel Requirements
0 - 10%
Salary Grade
Job Requirements
Bachelor’s degree or equivalent in a related field; four (4) years of specialized experience plus a High School diploma is
equivalent to a Bachelor’s degree
Category
Location
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Email Alert for Operations Coordinator jobs in Bethesda, MD, United States
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