Chief Financial Officer

Jacksonville, FL, United States

Position Summary

The Chief Financial Officer serves as head of the accounting function of the Authority. Maintains control of general ledger including preparation of financial reports. Oversee periodic reporting to HUD and request funds in accordance with established procedures. Monitor and analyze reports, make recommendations and presentations. Oversee internal accounting functions, such as payroll and related withholding reporting and payment. Supervise accounting staff. The Chief Financial Officer reports to the Chief Executive Officer.

Essential Functions

Manage the accounting function of the Authority, including day-to-day operations and month-end functions.

· Develop and implement month-end closing procedures and coordinate closing activities with accounting staff to assure timely completion of financial statements.

· Coordinate budget and accounting activity for affordable housing apartments and disburse mortgage payment.

· Review and verify accuracy and completeness of general ledger account balances, and financial statements.

· Review and approve all journal entries.

· Process FSS payouts/forfeitures/transfers.

· Track Section 8 lease-up based on dollars and allowable units, and compute administrative fees earned.

· Oversee the daily cash management of the pooled cash, Section 8 and payroll bank accounts.

· Coordinate collection of receivables with FCBBIC.

· Prepare monthly, quarterly, and annual financial statements for distribution to President and Board, and appropriate JHA management personnel.

· Present monthly financial statements to Board of Commissioners.

· Serve as liaison with trustee of Multi-family Revenue Bonds.

· Review monthly grant reports and request funds through LOCCS.

· Coordinate revisions to grants and associated budget revisions with HUD.

· Review information associated with tenant accounts receivable and recommend write-offs, including preparation of resolution and adjustment of reserves, as necessary.

· Review utility consumption reports and distribute to housing management.

· Review Section 8 and public housing fraud recoveries and justify retention of collected funds.

· Review project-based budgets and adjust as needed.

· Prepare and input financial data for REAC and reclassify as necessary to obtain maximum PHAS score.

· Input quarterly data in HUD’s voucher management system.

Oversee year-end accounting functions and prepare periodic reports as needed.

· Prepare HUD operating fund calculation (subsidy).

· Prepare year-end settlements of Section 8 and HUD operating fund in order to maximize add-ons and increase subsidy.

· Prepare Section 8 budgets and budget revisions as needed.

· Oversee year-end audit by preparing RFP, negotiating scope and fee, and coordinating audit activities.

· Collect IRS tax levy’s and prepare IRS Form 945.

· Oversee the preparation of W-2’s, 1099’s etc.

· Prepare and file personal property tax returns.

· Assist with preparation of annual operating budget.

· Coordinate the annual physical inventory of fixed assets.

· Request reimbursement for excess utility consumption over PFS estimate.

· Serve as leader for general ledger, payroll, fixed assets, accounts payable, and bank reconciliation, by reviewing patch notes and determining impact on operations.

· Handle unclaimed funds and reporting to the State of Florida.

· Report information on Section 8 lease-up and fees to President.

· Present month-end financial statements to Cost and Administration Committee of the Board.

· Distribute monthly grant reports to managers of Resident Services and Housing Management.

· Assure that wage and withholding information is reported in accordance with regulations.

· File monthly sales tax returns.

· Review and update accounting procedures manual, as needed.

· Research IRS regulations to ensure compliance.

· Ensures all financial and budget operations, procedures, and internal controls are in compliance with Agency policies, Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB) and Governmental Accounting Standards Board (GASB) standards, and Department of Housing and Urban Development (HUD) guidelines.

· Manages the analytical review of all financial reports including Agency-wide monthly and annual variance, tax credit properties, housing program, HUD, and investment, budget, and cash reports, for accuracy, validity, reliability, alignment with program objectives, and in compliance with policies, standards, and regulations.

· Represents the Agency in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

· Conducts a variety of Agency-wide organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.

· Prepares, reviews, and presents monthly reports and memos on recommendations for Board of Commissioners or affiliate entity boards’ actions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of finance programs and operations related to area of assignment.

· Monitors changes in laws, regulations, and technology that may affect Agency or departmental operations; implements policy and procedural changes as required.

Supervise the accounting staff.

· Review time and leave reports for the department.

· Plan, assign, and review the work of subordinates.

· Train or direct training of new personnel.

· Prepare and review performance appraisals and discuss with subordinates as appropriate.

· Counsel subordinates regarding job performance and document in accordance with established procedures.

· Recommend disciplinary and other personnel actions, as needed.

Minimum Qualifications

Education/Experience

· Bachelor’s degree in accounting, plus ten years of progressively responsible experience in financial accounting, which included at least three years of supervisory experience.

· Current CPA required, public housing experience strongly preferred or experience in another type of public agency is acceptable.

· Ten (10) years of progressive responsibility in leading a property management company or division with a focus on affordable housing.

· Demonstrated ability to manage staff.

· Expertise with local, state, and federal housing regulations.

· Strong Section 8, FHA Multifamily, Public Housing and Low Income Housing Tax Credit knowledge and experience.

· Established relationships with HUD and affordable housing providers.

· Solid understanding of accounting requirements.

· Working knowledge of MS Office and YARDI Voyager property management software.

· Strong written and verbal communication skills.

· A valid Florida Class “E” driver’s license is required at the time of placement and must be insurable by Jacksonville Housing Authority’s liability insurance and/or fleet insurance carrier.

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