Contracts Coordinator

San Diego, CA, United States

Country

United States

About the Position Overview Werfen

Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain. We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equipment Manufacturing (OEM) business line, we research, develop, and manufacture customized assays and biomaterials. We operate directly in 30 countries, and in more than 100 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe, and our workforce is more than 7,000 strong.

Our success comes from a specific focus in these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality. We’re passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.

Job Summary:

The Contracts Coordinator position is a paralegal or contracts professional whose primary responsibility is supporting the legal function of the Company’s Autoimmunity and Whole Blood and Hemostasis business units, located in San Diego, California. This positions reports into the Assistant General Counsel for Autoimmunity and uses professional judgement in performing the contracting, administrative, compliance monitoring and reporting obligations and procedural functions as outlined below. This position works independently under general direction, with little supervision. Ensures activities are carried out in accordance with established policies, procedures, and all applicable Quality Management System requirements.

Responsibilities Key Ac c o un ta b ili ti e s

C ontracts and Matter M an ag m e n t :

Reviewing, drafting, and obtaining signatures for routine contracts based on Werfen legal templates.

Assisting the Assistant General Counsel with non-routine, non-templated contracts, statements of work, and exhibits.

Responding to contract questions from business partners and, with the oversight of the Assistant General Counsel, providing contract analysis and summaries with solution focused, actionable advice.

Serving as the initial and primary point of contact for business partners on new matter intake, including tracking such new matters, answering initial questions, in collaboration with the Assistant General Counsel.

Maintaining the company’s contracts management data base.

A d m in is t r a t io n :

Tracking and processing legal department invoices.

Providing office administrative support to the Assistant General Counsel and other members of the legal team, as needed.

Serving as the primary source of corporate legal information for business partners and actively helping to validate corporate legal information in forms, agreements and other documentation.

Willingness to obtain a notary certification.

C o m p lia n ce :

Supporting compliance projects and initiatives, including:

Assisting with the monitoring and reporting of Sunshine Act transparency transactions for the Autoimmunity business in collaboration with the Compliance Manager.

Assisting with the development, editing, organizing, deployment and tracking of compliance training content and related communications and informational session materials with the Werfen Compliance Manager.

Assisting business teams with the management, organization and retention of all relevant compliance documents and records.

General:

Performing other duties as requested and as needed to support a global legal department and global business.

Complying with applicable Standard Operating Procedures (SOPs), International Organization Standardization (ISO), US Food and Drug (FDA), and other applicable Quality System requlations, as well as applicable Environmental Health & Safety (EHS), Human Resources and all other company policies.

Reflecting Werfen Values in both quality of work and in working relationships.

Reasonable accommodations may be made to enable individuals with disabilities to p e r fo r m these essential fu n c t io n s .

Ne t w ork in g / Ke y R elationships

The Contracts Coordinator will report to the Assistant General Counsel for Werfen’s Autoimmunity business located in San Diego. This position will also work closely with the Werfen legal team globally. This position will also work on a day-to-day basis with senior leaders, directors, managers, other business partners of Werfen’s Autoimmunity and Whole Blood and Hemostasis business units. In addition, the position will work cross functionally across departments, including with members of Werfen’s Human Resources, IT, Finance, Quality Assurance & Regulatory Affairs, compliance, research and development, business development, marketing, manufacturing and supply chain teams.

Qualifications M inimum Knowledge & Experience required for the position

Education:

5+ years of experience supporting legal teams in an in-house corporate legal department or equivalent experience.

Ex p er ie n c e:

A minimum of five (5) years’ experience supporting legal teams or equivalent required.

Familiarity with healthcare compliance laws and regulations preferred.

Experience in the IVD, medical device, pharmaceutical or biotech industry preferred.

Paralegal experience, Contract Management, Compliance Analyst or equivalent work experience is plus.

Management has the discretion of substituting relevant work experience for a degree a n d / o r making exceptions to the years of experience req u i r e m e n t .

Salary Range

$95,000 - $125,000 per year

Skills & Capabilities

Proactive and collaborative approach to work, with a strong emphasis on problem solving skills to resolve issues as they arise.

High emotional intelligence with the ability to effectively work with stakeholders across different communication and management styles due to the global nature of the business.

Experience working with employees of different seniority levels, including, but not limited to, senior management.

Highly organized with a meticulous attention to detail.

Strong written and oral communication skills.

Strong computer skills required (eg, DocuSign, and Microsoft Office suite).

Strong organizational and project management skills.

Spanish language (reading, writing) ability is a plus

If you are interested in constantly learning and being challenged on a daily basis, we encourage you to submit your resume or CV.

Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment or retaliation based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact [email protected] for assistance.

We operate directly in over 30 countries, and in more than 100 territories through distributors. Annual revenue is approximately $2 billion and more than 5,000 employees around the world comprise our Werfen team.

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Overview Werfen Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain. We are a...

Overview Werfen Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain. We are a...

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