Payroll & Benefits Specialist

Emeryville, CA, United States

Business Unit Description:

BellRing Brands, Inc. is a publicly traded holding company and a rapidly growing leader in the global convenient nutrition category offering ready-to-drink shake and powder protein products. Our brands, Premier Protein , Dymatize and PowerBar appeal to a broad range of consumers and are distributed across a diverse network of channels including club, food, drug, mass, eCommerce, specialty and convenience. BellRings commitment to consumers is to strive to make highly effective products that deliver best-in-class nutritionals and superior taste. The company has net sales greater than $1.37 billion with primary offices in St. Louis, MO, Emeryville, CA and Munich, Germany. This can be a remote position, and candidates throughout the US will be considered.

Our Company has a people first culture guided by the following core values:

We Are Builders: The status quo doesnt live here. We constantly strive for better ways to solve challenges to make big leaps forward.

We Play to Win: We are motivated by our stretch goals. Our competitive spirit drives everyone to work and play hard as a team.

We Connect and Belong: All are welcome and all belong here. We ensure all voices are heard and we believe diverse perspectives lead to better results.

We Ring the Bell: The bell in our office reminds us to celebrate often and recognize people across the organization. We show appreciation for both effort and achievement.

Responsibilities:

The role youre interested in

This position has dual responsibilities in the areas of payroll and benefits administration. This position administers the entire payroll function and coordinates processing of biweekly and semi-monthly payroll through our managed payroll service provider. This role will also support the benefits administration across the organization and requires the ability to maintain confidentiality regarding all employee matters.

The role will work closely with People Operations and cross-functional teams to administer payroll and benefit programs and policies that provide positive impacts and inspire our employees to bring good energy to the world.

We are a dynamic, HYBRID workplace so every employee who lives within 100 miles of our offices is expected to come in each TUESDAY and WEDNESDAY. We aligned on those two common days way back in 2021 to be intentional about connecting in person for things like innovation, impromptu collaboration, having respectful challenges to get to better decisions, leadership role-modeling, and culture building. Great work cultures are built on stories about what great looks like in practice, and great stories on Zoom meetings are few and far between. The expected pay scale for this role is $85k to $95k, which may vary based on relevant experience, qualifications, geographic area (if applicable), and internal equity for the role.

Our modern 50,000 sq. foot headquarters straddles the border of the cities of Emeryville, Oakland, and Berkeley, California with free onsite parking and many transportation options.

The work environment

So, whats it like to work here? If youre based in the greater Bay Area, youll walk into our Emeryville office each Tuesday morning and start the in-person portion of our hybrid work week at our weekly all-company meeting and find close to 200 of your colleagues sitting on sofas, beanbag chairs, or the floor excitedly talking through the week ahead and watching a newer teammate tell their personal life and career journey followed by a quick update on any hot topics that might be relevant to the week ahead.

We are a dynamic, HYBRID workplace so every employee who lives within 100 miles of our offices is expected to come in each TUESDAY and WEDNESDAY. We aligned on those two common days way back in 2021 to be intentional about connecting in person for things like innovation, impromptu collaboration, having respectful challenges to get to better decisions, leadership role-modeling, and culture building. Great work cultures are built on stories about what great looks like in practice, and great stories on Zoom meetings are few and far between.

Our modern 50,000 sq. foot headquarters straddles the border of the cities of Emeryville, Oakland, and Berkeley, California with free onsite parking and many transportation options.

Youre excited about this opportunity because your time will be filled with

Payroll 35%

Responsible for the timely processing and accuracy of the semi-monthly and bi-weekly payroll by managed service provider through final sign-off and approval

Monitors submissions of approved timesheets and ensures valid data transfers to/from payroll software

Coordinate with managers on all timekeeping approvals and exceptions

Responsible for the timely processing of all off-cycle payroll through the managed service provider. Including verifying pay date, tax frequency and deduction information to be included.

Responsible for day-to-day payroll escalations and point of contact for any payroll issues requiring additional assistance

Coordinate the processing and issuance of W-2 forms

Conducts audits on all payroll files, ensuring data accuracy and compliance for all non-exempt and exempt employees

Maintains and audits PTO report for all exempt employees for processing

Responsible for timely manual checks/pay cards for all terminations

Works with the Total Rewards Manager and People Operations team to ensure the accuracy of the LOA pay for all employees

Coordinates all garnishment information with managed service provider

Assist in developing, maintaining and administering payroll policies and procedures

Trains non-exempt employees and managers on timekeeping system and processes

Benefits 35%

Review and approve all new hires, terminations and qualifying life event benefit changes submitted in HCM, ensuring any supporting documentation has been received

Pull weekly reporting out of HCM to follow-up on processes such as new hire enrollments, COBRA paperwork for terminated employees, and Evidence of Insurability tracking

Assist the Total Rewards Manager in updating and maintaining the SPDs (Summary Plan Descriptions)

Manages 401K plan reconciliation and calculation for matching contributions

Ensure monthly vendor invoices are reviewed for accuracy and processed for payment

Facilitates payroll and benefits onboarding sessions for new hires

Supports open enrollment training facilitation and administration

Front line point of contact for employee benefits questions

Manage annual on-site flu shot clinic

Support the annual administration and filings ACA/1095-C

Systems & Compliance 20%

Responsible for the administration of the timekeeping system

Responsible for providing payroll data and information to internal and external auditors

Collaborates with finance on all SOX compliance initiatives

Participates in special projects (Disaster Recovery, system upgrades, testing, etc.)

The daily stuff everyone does but few quantify: - 10%

Attending meetings and presentations

Participating in company-wide activities and events galore

Impromptu conversations with colleagues

Admistrivia like email, Teams messaging, calendaring, expense reports, and other non-value-added work

Qualifications:

What are we looking for?

Education:

Bachelors degree or equivalent work experience

Experience:

Experience in payroll management and administration

Strong Understanding and knowledge of payroll legislation and procedures

Experience in employee benefits administration and applicable laws

Experience with HRIS systems (UKG & Paycor experience a plus)

Skills and mindset:

HR generalist experience in major field sub-disciplines, especially payroll, benefits, leave management, and California employment law

So, if after reading through this long list youre thinkingIm not sure I meet 100% of these requirements, should I still apply? YESif you embody a growth mindset, see challenges as opportunities to develop, and find innovative ways to get the real work that matters done, you sound like our kind of candidate!

The 5 capabilities that differentiate this role and are key to candidate success:

Adaptability

Emotional intelligence

Learning & growth mindset

Drive and own results

Connect & Belong

You will thrive here and may just do the best work of your life if

You want to be an integral part of shaping an amazing work culture and being a culture-add

You can be friendly, vulnerable, and self-deprecating in one moment, and deal with a challenging, delicate people-related matter as a professional in the next

You can be flexible in your approach to people challenges and abandon past practices if they dont make sense or would lead to a poor outcome

You are comfortable being natural, casual, open, and even a bit playful at work

You can do periods of focused, deep work on projects that drive the business forward

This may not be your ideal next career move if

You like a lot of structure, rules, and uniformity

You try to resolve challenging interpersonal situations over instant messaging

You want to build lots of processes, systems, governance or policies

You like hierarchy, and command and control management

You like a big company impersonal, cog-in-the-machine vibethat aint us

Dealing with ambiguity or experimentation is not your jam

You prefer engaging with your camera off, better yet, on mute, and demonstrating excellence through email

Heres the deal with our not-so-standard, umstandard interview process because we know you are the curious type, which is why youre still reading this

Quick 30 min phone chat with a high energy member of our Talent Acquisition team to do a quick overview of your background and answer any burning questions you have

Team interviews are kept to a minimum to foster a more efficient, candidate-friendly process (too many interviewers yields little value and drags out the process for youand who wants that, right?):

o A short series of in-person or video interviews in a 1:1 setting; these are usually with the hiring manager, one or two other team members, and a person from another team to get broader perspectives (note: we dont do panel interviews because they dont give interviewers a chance to ask you unique questions, and we assign interviewers different roles so were probing different capabilities)

A case study or job task to simulate what youd actually be doing in the role (since your job is not actually to be interviewed for a living, why is that the thing companies rely on so much?) Yes, there will be a small panel for this one so you dont have to do it more than once, and yes, they might ask you some kind yet probing questions at the end after the raucous applause stops.

Once your interview concludes, the team will meet for an in-depth consultative process to ensure we are hiring the right person for the right job. Interviewers must come in with a strong yes or no vote beforehand to avoid group thinking with supporting reasons. The collective thoughts on your candidacy will be discussed in an environment of safety to challenge ideas respectfully, debate. and be open to all important qualifications of the candidates. A trained, disinterested bias blocker will be present to help mitigate bias so the team can make a sound hiring decision. The moment of truth arrives when the hiring manager makes the big decision. If you nailed the interviews and the case study was brilliant, guess what? The offer is all yours! And the ball is in your court. Will you accept? We sure hope so because this place is the real deal, and dont just believe usjust ask the 93% of our people who said this is a great place to work in our most recent employee survey.

We strive to create an equitable and inclusive environment to contribute to the success of our organization. BellRing Brands provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, status as a covered veteran and any other category protected under applicable federal, state, provincial and local laws.

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