Prospect Management Specialist

Washington, DC, United States

Come join a team of dedicated staff at an exceptional time in

the Smithsonian’s history as we prepare for the Smithsonian

Campaign for Our Shared Future. This ambitious fundraising

campaign’s public phase will run from 2024 to 2026, culminating

with the nation’s 250th anniversary. It will expand the

Smithsonian’s reach and impact, empowering the institution to find

solutions to today’s most pressing challenges. The Smithsonian is

also planning two exciting new museums. The National Museum of the

American Latino and the Smithsonian American Women's History Museum

sharethe experiences and perspectives of Latinos and women

across history and deepen our shared understanding of whatit

means to be an American. The Smithsonian has built a model

fundraising organization, driven by talented staff across our many

museums, research centers and cultural centers. This position

offers exciting opportunities for the successful candidate to make

a significant impact on the future of the Smithsonian. There is no

better time to join this amazing Institution.

The Office of Advancement oversees and guides the

fundraising efforts of the entire Smithsonian and is home to the

central development organization for the Institution. In addition

to raising significant support for a variety of Smithsonian

initiatives, the Office of Advancement provides support services to

advancement offices across the Institution. The office engages with

staff throughout the Smithsonian in accomplishing their goals.

Key Responsibilities

The Prospect Management Specialist works in the Office of

Advancement for the Smithsonian Institution and serves as a partner

to gift officers by performing portfolio reviews that build and

sustain portfolio health and strategic prospect movement, used for

achieving fundraising goals, and effective use of pipeline and

portfolio management best practices. They are responsible for

providing prospect/pipeline reporting, along with analysis, and

insights to deliver actionable intelligence to leadership that will

inform decision making. They will exercise independent initiative

and employ a data-driven lens to provide thoughtful, insights and

recommendations supporting fundraiser activity, provide onboarding

and offboarding services, and guidance in setting fiscal year

goals. They will continuously conduct pipeline analysis to discover

trends, insights, and gaps among prospect pools, portfolios, and

donor segments to provide insight into the strength of prospect

pools in terms of giving capacity, engagement, and readiness for

cultivation and solicitation. They will help enrich and streamline

cultivation and solicitation reporting and fundraiser metric

tracking to achieve a best-in-class prospect management program.

This position is the embodiment of how art and science are combined

to achieve fundraising success.

Skills, Knowledge, and Expertise

Qualified candidates will successfully demonstrate strong

communications skills and able to interact effectively with diverse

individuals in an inclusive environment; demonstrate

professionalism and have a strong customer service orientation; an

ability to successfully manage multiple deadlines; superior

organization skills; and a demonstrated ability to work

independently and/or in a close team environment. The incumbent

will be self-motivated, detail-oriented, and a high degree of

integrity; must be precise, diplomatic, dedicated, and mature as

well as flexible and able to work well under pressure. Proficient

computer and software skills should be demonstrated in MS Office

applications such as Excel and Word, as well as ability in

cloud-based systems such as Salesforce. Able to train/coach

fundraising staff on complex concepts and business practices;

compile, report, and analyze information from diverse sources; to

understand problems from a broad, interactive perspective and

conceive strategic solutions; to maintain confidentiality and use

good judgement when working with sensitive information.

A minimum of three-years of experience in performing

fundraising prospect management and a bachelor’s degree are

required. Experience as a fundraiser who managed their own

portfolio; and/or have worked in a large, complex non-profit

organization is desired.

Applicants who wish to qualify based on education

completed outside the United States, must be deemed equivalent to

higher education programs of U.S. Institutions by an organization

that specializes in the interpretation of foreign educational

credentials. This documentation is the responsibility of the

applicant and should be included as part of your application

package.

Any false statement in your application may result in your

application being rejected and may also result in termination after

employment begins.

Benefits and Application

Instructions

The Smithsonian Institution values and seeks a diverse

workforce. Join us in "Inspiring Generations through Knowledge and

Discovery." Interested candidates should submit their resumes and a

cover letter to this

link by June 28, 2024. Resumes should include a description of

your paid and non-paid work experience that is related to this job;

starting and ending dates of job (month and year); and average

number of hours worked per week. Relocation expenses are not paid.

This position is a temporary position funded through September

2026. This is an excellent opportunity to join Smithsonian

Advancement, demonstrate your talents and abilities, learn, and

grow, with potential for a permanent position.

What To Expect Next: Once the vacancy announcement closes,

a review of your resume will be compared against the qualification

and experience requirements related to this job. After review of

applicant resumes is complete, qualified candidates will be

referred to the hiring manager.

Commitment to Diversity, Equity, and Inclusion

The Smithsonian Institution provides reasonable accommodation to

applicants with disabilities where appropriate. Applicants

requiring reasonable accommodation should contact

[email protected]. Determinations on requests for reasonable

accommodation will be made on a case-by-case basis. To learn

more, please review the Smithsonian’s Accommodation

Procedures .

The Smithsonian Institution is an Equal

Opportunity Employer . We believe that a workforce

comprising a variety of educational, cultural, and experiential

backgrounds support and enhance our daily work life and contribute

to the richness of our exhibitions and programs. See Smithsonian

EEO program information: www.si.edu/oeema .

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