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Newton-Wellesley Hospital
Wellesley, MA, United States
Executive Assistant - (3285898) Job Summary: The Executive Assistant is a strong representative of the Department of Surgery, working in alignment with the mission of the Department. He/She is organized, polite, and is a true team player. He/She provides support to establish an efficient working environment for the Chair and NWH Director of Women
Job Source: Newton-Wellesley Hospital赛默飞世尔科技
Waltham, MA, United States
Work Schedule Standard (Mon-Fri) Environmental Conditions Office As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our
Job Source: 赛默飞世尔科技IDG Communications, Inc.
Needham, MA, United States
Accessibility Assistance: If you have a medical condition or disability and need a reasonable accommodation for any part of the employment process, call 508-935-4446 and leave a message describing the nature of your request and providing your contact information. Please note that this is a dedicated line and should only be used for inquiries rel
Job Source: IDG Communications, Inc.Definitive Healthcare
Framingham, MA, United States
At Definitive Healthcare, our passion is to transform data, analytics and expertise into healthcare commercial intelligence. We help clients uncover the right markets, opportunities and people, so they can shape tomorrow’s healthcare industry. Our SaaS platform creates new paths to commercial success in the healthcare market, so companies can ident
Job Source: Definitive HealthcareProgress Software Corporation
Burlington, MA, United States
We are Progress (Nasdaq: PRGS) - the/a trusted provider of software that enables our customers to develop, deploy and manage responsible, AI powered applications and experiences with agility and ease. We’re proud to have a diverse, global team where we value the individual and enrich our culture by considering varied perspectives because we belie
Job Source: Progress Software CorporationQlik
Waltham, MA, United States
What makes us Qlik ? A Gartner Magic Quadrant Leader for 14 years in a row , Qlik transforms complex data landscapes into actionable insights, driving strategic business outcomes. Serving over 40,000 global customers, our portfolio leverages pervasive data quality and advanced AI/ML capabilities that lead to better decisions, faster. We excel
Job Source: QlikTripadvisor
Needham, MA, United States
We believe that we are better together, and at Tripadvisor we welcome you for who you are. Our workplace is for everyone, as is our people powered platform. At Tripadvisor, we want you to bring your unique identities, abilities, and experiences, so we can collectively revolutionize travel and together find the good out there. We are seeking a high
Job Source: TripadvisorAmetros
Wilmington, MA, United States
Ametros is changing the way individuals navigate healthcare by providing them with the tools and support necessary to make educated decisions on how to spend their medical funds. Ametros' team works closely with patients, insurers, employers, attorneys, brokers, medical providers, and Medicare to create a seamless experience for our clients. Our fl
Job Source: AmetrosFramingham, MA, United States
Your Challenge:
Definitive is looking for an experienced Executive Assistant to the CEO and CFO. This is an exciting role because, in addition to the day-to-day responsibilities of an Executive Assistant, this role also works with the CEO, CFO, and General Counsel to support Board Communication and Materials, Investor and Shareholder communication, as well as overseeing a small team of administrative assistants supporting other leaders. The ideal candidate is detail oriented, articulate, enjoys project management, and is capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
Here are some things you will tackle:
As a key partner to the Executive Team, this is responsible and accountable in four key areas.
1. Day-to-day administrative tasks
Maintain calendar and schedule for executives
Coordinate and book meetings and appointments, arranging sessions with multiple parties and groups
Collect and prepare information, agendas, and presentations for meetings with internal staff and outside parties
Design, produce and update complex documents, reports, slide decks, and presentations
Coordinate and book travel, compile documents for travel-related activities, and complete expense reports
When required, maintain minutes for meetings and uphold a strict level of confidentiality
Research, prioritize, and follow up on issues and concerns directed by executives, including those of a sensitive or confidential nature. Assist in the appropriate course of action or response
Provide general administrative/backup support, including covering reception and phone lines, welcoming guests and customers, scheduling conference rooms, and collecting mail, packages, or supplies
Assist in internal and external audits
Compose and prepare correspondence and craft first draft of certain emails
Assist with special projects and deliverables in support of department initiatives (e.g., QBR’s)
2. Board-level communication and materials
Maintain the Corporate Calendar, including Board meetings, as well as the Audit, Compensation, and Governance committees
Manage communication with board member availability for proposed dates, processing of expenses, and other miscellaneous needs.
Review and upload final materials in to Diligent Secure Board Portal
Track Board and Committee Meeting Minutes, attendance, obtain signatures and update log
Assist the Legal department with D&O Questionnaires
Create Disclosure Committee Questionnaires in Microsoft Forms
Manage the Whistleblower Website, including tracking messages/complaints
3. Investor and shareholder communications
Coordinate and participate in quarterly earnings calls
Coordinate all Investor events including conferences, investor calls, analyst calls
Track all dates of investor contact and notes
Responsible for Investor Relations Website updates including Board and Committee members, Company Management and Company Policies
Proof earnings press releases for correct date, time and dial in numbers
4. In addition to the above, you will lead our administrative team by managing 2 administrative assistants. This includes:
Supervise and prioritize their efforts
Assist in planning for the company and department-sponsored events (e.g., sales kickoff, President’s clubs, holiday parties)
For cross-functional efforts (e.g., board presentations), coordinate presentation updates and reviews while managing project timelines
Coordinate executive-level meetings and company-wide meetings/town halls.
What you’ll need:
Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities
Proficiency in cross-departmental collaboration
Ability to handle an unstructured, rapidly changing environment
Advanced Microsoft Office skills (especially Powerpoint), with an ability to become familiar with firm-specific programs and software
10+ years of experience as an Executive Assistant reporting directly to senior management
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Email Alert for Executive Assistant jobs in Framingham, MA, United States
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