Office Manager

New Orleans, LA, United States

Welcome to United Utility, a dynamic force in powering the future of energy infrastructure. With headquarters in the vibrant city of New Orleans, we are the parent company to industry-leading utility service contractors specializing in transmission, substation, distribution, and grid hardening projects around the country.We'rethe driving force behind innovation in this vital sector and proud to be the cornerstone of progress.

About the Role

The Office Manager will be responsible for overseeing the daily operations of our Corporate Headquarters. They will maintain office services by performing a number of activities such as organizing office operations, controlling correspondence, reviewing and approving supply requisitions. In addition, the Office Manager will be expected to be involved in a variety of activities ranging from, but not limited to, greeting visitors including board members, customers, answering incoming calls to communicating and coordinating office procedures. In this role, the Office Manager will work closely and collaborate with the Shared Service Center in Charlotte, NC to ensure the company’s operations and business standards are maintained.

Key Responsibilities

Responsible for management of the overall corporate office function.

Oversee contracts and service providers for security, parking, cleaning, catering, building maintenance, and any other vendors necessary to ensure a smooth and efficient office is maintained that represents the corporate headquarters.

Ensure that the office is efficiently and effectively run including but not limited to

Maintain stock for office and kitchen supplies with a view to cost and company standards

Is the first point of contact for incoming calls from customers and clients and directing them to appropriate person

Maintain upkeep of office furniture, appliances, and electronics, as required

Coordinates trade shows and conferences for the company, to include, sign up for the event, set-up and tear down of displays, coordination of calendars and travel, etc.

Assists with internal communications through Constant Contact.

Maintain and coordinate communications on social media sites, i.e. Facebook, Instagram, etc.

Coordination of space planning and potential build-outs to create more efficient space.

Works to collaborate and support all local functional departments.

Ensure appropriate routing of incoming correspondence such as government requests, legal documents, etc.

Creates processes that drive effectiveness.

Work closely with the VP of HR to support the of onboarding new office employees

Monthly reporting of business expenses and office progress to the CFO.

Facilitates internal communications to functional leaders and employees at that location

Performs general administrative tasks and any other duties as assigned.

Key Qualifications

Associates degree in business administration or similar degree

5+ years’ office management experience

Strong written and verbal communication skills to produce reports, assign tasks, and manage vendor contracts, among other tasks

Organization and the ability to multitask to complete a wide variety of tasks

Strong interpersonal skills to interact positively with all levels within the organization, customers, board members and vendors.

Leadership ability to manage challenges and oversee employees

Strong attention to detail

Experience setting up and managing standard operating procedures and business processes

Intermediate level knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)

Ability to operate independently as well as in a team environment

Key Nice-To-Haves

Key Info/Physical Demands

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand, walk, and reach with arms.

Visual Acuity, balancing, stooping, reaching, walking, manual dexterity, grasping, feeling, hearing, talking

Capacity to think, concentrate and focus for long periods of time

Ability to read complex documents in the English language

Capacity to reason and make sound decisions

Ability to write complex documents in the English language

Capacity to express thoughts orally

Ability to use a computer for long periods of time

We embrace and celebrate diversity, fostering an inclusive work environment where all individuals are empowered to contribute their unique perspectives and talents. At United Utility, we believe that diverse teams drive innovation and success.

Accessibility: If you needan accommodationas part of the employment process, please contact Human Resources at Phone: 704-887-4925 Email: [email protected] Equal Opportunity Employer is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese If you want to view the Pay Transparency Policy Statement, please click the link: English

Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at

Phone: 704-887-4925

Email: [email protected]

Equal Opportunity Employer is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese

If you want to view the Pay Transparency Policy Statement, please click the link: English

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