Proposal Manager

Boston, MA, United States

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $2B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation  (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere  company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Veeva Systems, a leader in cloud-based solutions for the global life sciences industry, is looking for an experienced proposal manager to join our Proposal Management team. As a Veeva proposal manager, you will work with a diverse team of subject matter experts (SME) to deliver high-quality proposals in support of our client’s unique program goals and objectives. Working under the leadership and guidance of the Manager/Senior Manager, Global Proposal Management, you will be responsible for end-to-end management of proposal responses for a segment of the business—from facilitating bid/no bid decisions, collaborating with SMEs, identifying client priorities and win themes, creating and executing a proposal project plan, conducting kick-off meetings, gathering clarification/follow-up questions, managing proposal team resources, ensuring proposals are brand and style compliant, reporting proposal progress to Proposal Management, submitting the final proposal for consideration, and contributing to maintaining the RFP response library.

If you are driven and thrive working in a challenging and dynamic environment, Veeva may be the company and culture for you. Self-motivated with the ability to work independently while managing multiple tasks under strict deadlines is critical.

Veeva is a Work Anywhere company, offering you the flexibility to work from home or in our office hubs (Pleasanton, CA, Kansas City, MO, Boston, MA, and Raleigh, NC) spread throughout the United States. We welcome applicants from all time zones.

What You'll Do Create winning proposals for complex solutions (SaaS and implementation services) that address the client’s needs while highlighting Veeva’s experience and advantages over the competition

Manage overall RFI/RFP activities—from initial receipt to final submission to the client—to ensure an on-time submission

Coordinate the contributions of the contributing team members (i.e., sales, solution consulting, professional services, product, strategy, IT Security, and other SMEs, as needed) to develop high-quality, compliant responses that put Veeva in the best position to win

Participate in team alignment calls and strategy discussions to clarify the scope of work, gain insights into the business opportunity, understand key messages/differentiators, and develop win themes

Participate in the bid/no-bid decision process

Create the customer response template and manage project workflow through the RFP process (i.e., draft, review, approval)

Format, proofread, and edit for accuracy, clarity, and readability

Assure ongoing familiarity with Veeva’s response templates and processes for the timely and effective completion of RFI/RFPs and proposals

Proactively manage a workload that includes responsibility for multiple proposal assignments and other tasks, as required, in a dynamic, deadline-driven environment

Ensure all submission deadlines are met

Requirements Bachelor’s degree or equivalent work experience

4+ years experience managing complex proposals in a dynamic, B2B environment—life sciences and/or SaaS technology strongly preferred

Excellent communication skills (written and oral), with the ability to translate complicated information into easy-to-understand language

Exceptional organizational and project management skills

Strict attention to detail and accuracy; expert formatting, editing, and proofreading skills

Superior project and time management skills, able to effectively coordinate various levels of SMEs effectively to deliver complicated responses on time; able to work successfully under time-sensitive deadlines and in stressful environments

Able to effectively prioritize among multiple, competing, high-priority responses

Self-motivated and self-managed, with an ownership mentality

Team player, able to work both collaboratively and independently

Displays a positive attitude and sense of urgency

Strong proficiency in Microsoft Office (Word/Excel/PowerPoint), including the use of styles in Word

This position supports a global customer base and requires availability during core working hours 9am - 5pm ET as well as irregular and extended hours across time zones and geographies, as needed

Medical, dental, vision, and basic life insurance

Flexible PTO and company paid holidays

1% charitable giving program

Compensation Base pay: $75,000 - $115,000

The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.

Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world. Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [email protected] .

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