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International Institute for the Brain
New York, NY, United States
Please send a resume and cover letter to [email protected] unless a specific job description specifies otherwise. Operations Associate The International Academy for the Brain (iBRAIN-Academy) is one of the largest brain-injury special education programs in the world. iBRAIN-Academy’s mission is to research, develop, and implement specia
Job Source: International Institute for the BrainEducate!
New York, NY, United States
Job Title: Operations Associate Organization: Educate! Location: U.S./U.K.-based preferred Position Overview: Educate!, an industry-leading non-profit that provides critical skills-training and other educational services for youth in East Africa, is seeking an Operations Associate to join our dynamic team. This role is pivotal in ensuring that
Job Source: Educate!Brilliant Earth
Secaucus, NJ, United States
Operations Associate – Secaucus, NJ Position Overview: Our Operations Associates are dedicated to delivering excellence from the time a customer places an order to the moment a customer opens their package. The team coordinates and executes day to day operations of order processing, inventory, logistics, fulfillment, and production, while maintaini
Job Source: Brilliant EarthRoku
New York, NY, United States
Teamwork makes the stream work. Roku is changing how the world watches TV Roku is the #1 TV streaming platform in the US, and we've set our sights on powering every television in the world. Roku pioneered streaming to the TV. Our mission is to be the TV streaming platform that connects the entire TV ecosystem. We connect consumers to the content t
Job Source: RokuSaturn
New York, NY, United States
Saturn Technologies - Senior Operations Associate New York City (Remote Flexible) / Product Marketing / Full-Time At Saturn, we’re on a mission to build community around the calendar. We currently help students at over 80% of US high schools manage their time and stay better connected with friends. We are now launching a college product. We’ve
Job Source: SaturnSuccess Academy Charter Schools
New York, NY, United States
Thanks for your interest in Success Academy! Running the largest, fastest-growing, and highest-performing network of public charter schools in New York City takes a village - families, children, teachers, staff and faculty, advocates and supporters alike. We would love to welcome you to our community! We work tirelessly every day to ensure each chi
Job Source: Success Academy Charter SchoolsCognitiv Corp
New York, NY, United States
Cognitiv has been revolutionizing the programmatic/ad tech space for the last 8 years as the only programmatic buying platform to leverage Deep Learning in real-time. We use Deep Learning (the most sophisticated machine learning) to build custom algorithms for digital marketers to help grow their customer base. We have seen explosive growth and are
Job Source: Cognitiv Corpvia.com
New York, NY, United States
Via is using technology to transform transportation around the world. From changing a single person's daily commute to reducing humanity's collective environmental footprint - we've got huge goals. The Global Operations team works across Via's business portfolio to drive continuous improvement and innovation in transit services around the world. A
Job Source: via.com, NY, United States
Position description
IvyWise, a premier global educational consultancy, is seeking a detail-oriented, organized Operations Associate to join our operations team. You’ll be responsible for supporting the Operations & Client Relations team in data management and other administrative matters, the management of daily office operations for our NYC headquarters, and supporting our CEO and other members of the executive team. The ideal candidate will have a meticulous eye for detail, will be flexible and able to thrive in a high-pressure, fast-paced environment.
This full-time position, based in New York City, reports to the Executive Director of Operations.
Key Duties and Responsibilities:
Office Management Responsibilities:
Manage all company-wide purchasing needs, including office supply and snack ordering. Ensure adequate stock levels are maintained for smooth office operations.
Act as the initial point of contact for office visitors by greeting them warmly and directing them appropriately.
Serve as the primary liaison with building management for maintenance needs.
Maintain office-wide documents and resources, including the office calendar, staff contact lists, and hybrid work schedules
Maintain and set standards for general office organization and tidiness
Coordinate and oversee company events and other initiatives to foster a positive office culture, including ordering of office lunches, planning the annual holiday party, and celebrating staff birthdays and milestones
Provide support for external events and travel, including coordinating travel logistics, and assisting with travel bookings and event registrations
Manage other administrative matters to support daily office operations as needed, including managing incoming and outgoing mail, running errands, and coordinating messenger services
Executive Team Support Responsibilities:
Support the CEO with calendar management and meeting preparation, including creating and managing calendar invitations for all meetings involving the CEO, and printing and organizing meeting materials
Assist the CEO with technical matters, including setting up video and audio equipment for in-person meetings, troubleshooting technical issues that may arise, and assisting with any other technology-related tasks as needed
Attend to the CEO’s personal needs while in the office by maintaining the CEO's office cleanliness and ambiance, ordering meals and stocking preferred snacks, and providing any necessary assistance to create a conducive work environment
Liaise with the CEO's personal assistant to ensure alignment and coordination of tasks and priorities
Other administrative duties or special projects as needed to support the CEO or other members of the executive team
Client Relations Support Responsibilities:
Support Client Relations team with program management efforts, including regularly monitoring program timelines and hours and assisting with client communication efforts
Assist Client Relations team with entry and maintenance of client and other core data within IvyWise’s proprietary client portal and Salesforce
Other administrative duties or special projects as needed to support the Executive Director of Operations and the Client Relations Team
What you will need:
Bachelor's degree preferred.
Proven experience as an Office Manager, Administrative Assistant, Executive Assistant, Personal Assistant, or similar role
Exceptional organizational and planning skills
Excellent time management skills, with proven ability to multi-task and prioritize work
Proficiency in Microsoft 365 tools, including Excel, Outlook, and Sharepoint
Experience working with CRM tools & information systems, with Salesforce experience preferred.
Excellent communication and interpersonal skills, with experience working with an array of stakeholders across the organizational spectrum, including C-Level executives
Strong, precise attention to detail is a must
Must be flexible and able to operate with urgency in a fast-paced environment and thrive in cross functional collaboration.
Able to work from our NYC-based headquarters 5 days a week (this is not a remote or hybrid position)
Able to work occasional nights & weekends as dictated by the needs of the business, sometimes with little notice
Experience in the College Admissions, EdTech, or Education Consulting industry is a plus
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Email Alert for Operations Associate jobs in , NY, United States
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