Executive Assistant_

Cambridge

66201BRAuto req ID:66201BRJob Code:403040 Coordinator II Department Office Location:USA - MA - Cambridge Business Title:Executive AssistantSub-Unit: Salary Grade (arvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:99 - Non-Union, Confidential Non-Ex Basic Qualifications:

Five or more years of related experience working with and supporting senior-level executive staff. Education beyond high school may count toward experience.

Additional Qualifications and Skills:

We are looking for a solutions-oriented team player who has:

+ Excellent interpersonal, communication, writing, and customer service skills

+ Ability to triage and prioritize a high volume of time-sensitive tasks and communications

+ Demonstrated success in planning, execution, and meeting deadlines

+ High level of independent judgment, initiative, discretion, and attention to detail

+ Ability to handle difficult situations with tact and diplomacy

+ Fluency in Microsoft Office applications (Word, PowerPoint, Excel, Access, and Outlook)

Additional Information:We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.

All offers to be made by HLS Human Resources. Department:Office of the DeanPre-Employment Screening:Identity Schedule:40hrs/week, M-F 8:30am-5:30pmJob Function:General Administration Position Description:

As an Executive Assistant you will:

+ Serve as administrative contact and liaison with departmental or program constituents including routing incoming communications, managing requests for information, and welcoming guests.

+ Manage complex calendars and provide a wide variety of tasks including supporting the daily needs of principals, responding to meeting requests, handling scheduling conflicts, and anticipating and resolving problems.

+ Coordinate logistics for meetings, distribution of agendas, and event/facilities reservations.

+ Gather, develop, and prepare documents including background data, presentations, reports, research, surveys, and spreadsheets.

+ Review, edit, and draft confidential communications on behalf of principals.

+ Maintain financial documentation and prepare and process financial transactions on behalf of principals. Assist with travel arrangements as needed.

+ Perform other related duties as required to ensure the smooth operation and responsiveness of the Office of the Dean.

School/Unit:Harvard Law School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

The Executive Assistant is a key member of a coordinated administrative support team for the Office of the Dean. This position performs a wide range of complex administrative tasks and duties in a high-profile, fast-paced environment to provide high-level support.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (arvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

+ Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

+ Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

+ Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

+ Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

+ Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

+ Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

+ Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

+ Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

+ Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-TB1Work Format Details:This position is based primarily on campus with the opportunity for remote work based on business needs and manager approval.About Us:Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School (arvard.edu/)  is a place where you can thrive.