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Burns & McDonnell
Dallas
**Description** The Executive Assistant will provide executive level administrative support for an officer or general manager to ensure continuity of daily global practice or regional office functions and operations. This is an in-office position located in our Dallas/Fort Worth office locations. + Provide high level administrative support to the R
Job Source: Burns & McDonnellRELEASED Defunct
Dallas, TX, United States
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Be a part of a global team where what we do matters! At Epredia, we recognize that our talented employees are vital to our success. Our team is dedicated, our work is rewarding - both personally and professionally - because what we do matters. We seek talented individuals who will contribute to and thrive in our collaborative, diverse, fast-paced
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Job Source: Vesta HealthcareUMortgage LLC
Dallas, TX, United States
Loan Specialist Department: Operations Team: Loan Specialist What Sets Us Apart: At UMortgage, we have a customer-centric, service-based approach. We primarily focus on home purchases, providing an emphasis on consumer education, real estate agent relationships, and personalized experience for home buyers. Our goal is to empower our team members t
Job Source: UMortgage LLCDallas, TX, United States
**Description**
The Executive Assistant will provide executive level administrative support for an officer or general manager to ensure continuity of daily global practice or regional office functions and operations. This is an in-office position located in our Dallas/Fort Worth office locations.
+ Provide high level administrative support to the Regional Office Manager.
+ Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, reports, and presentations.
+ Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.
+ Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
+ Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
+ Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
+ Facilitate smooth communication between the Regional Office Manager, Global Practice Managers and internal/external clients. This may include other board members, company executives, client executives, government officials, media, and internal employees.
+ Responsible for handling sensitive and confidential information.
+ Act as Notary Public and notarize various documents.
+ Maintain the security and confidentiality of calendars, files, records and files.
+ Facilitate document approvals and processing which includes but not limited to invoices, contracts and other confidential documents.
+ Manage schedules, appointment requests and a high volume of calendar meetings and events. Manage the logistics of large group events.
+ Evaluate bids and negotiate contracts of significant value for meeting and celebration venues.
+ Coordinate travel arrangements and prepare travel itineraries.
+ Oversee catering and conference room management for division meetings and events.
+ Arrange conference calls and related conference room set-up. Coordinate with IT to ensure A/V equipment is in working order.
+ Assist Regional Office Manager, Global Practice Manager, Officer or the Regional Office Manager team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested.
+ Provide cross training and performance feedback on entry level administrative staff.
+ Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.
+ Responsible for the recruitment, development, training, and retention of staff.
+ Responsible for conducting performance evaluations for department staff.
+ Provide leadership, guidance, and instruction to the department.
+ Responsible for interpreting the organization's policies, purposes, and goals to staff.
+ Responsible for overall QA/QC process adherence.
+ Enforce compliance with company and site safety policies.
+ Responsible for diversity initiatives.
+ Performs other duties as assigned
+ Complies with all policies and standards
**Qualifications**
+ Bachelor Degree and 5 years administrative experience supporting senior level executives. Required or
+ 9 years applicable administrative experience supporting senior level executives may be substituted for degree requirement Required
+ Position requires ability to maintain the highest level of discretion and confidentiality.
+ Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.
+ Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
+ Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
+ Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled
EEO/Minorities/Females/Disabled/Veterans
**Job** Administrative/Office Support
**Primary Location** US-TX-Dallas
**Other Locations** US-TX-Fort Worth
**Schedule:** Full-time
**Travel:** No
**Req ID:** 242423
**Job Hire Type** Experienced #LI-SS #M&S
Email Alert for Executive Assistant - Management & Services (Dallas/Fort Worth) jobs in Dallas, TX, United States
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