Proposal Manager
Baltimore, MD, United States
Title: Proposal Manager
Job Type: Full-Time
Location: Baltimore, MD / Norfolk, VA
Responsibilities:
Actively involved in professional and community organizations, including the Society for
Marketing Professional Services (SMPS).
Analyze RFPs to prepare proposal outlines, ensuring compliance with requirements.
Work with staff to develop standard and complex proposals, presentation materials, and
other marketing efforts.
Assist in developing pursuit plans and client outreach activities ahead of RFP release.
Coordinate, assemble, and prepare materials for client presentations and interviews.
Create and develop responses to qualifications, ensuring schedules for proposals,
presentations, and other marketing materials are met and delivered promptly.
Deliver high-quality documents and internal services.
Ensure all proposal materials communicate the strategic vision for a given pursuit.
Facilitate corporate marketing and proposal development processes, including go/no-go
decisions, marketing strategies, and the production of complex technical proposals.
Gather content and research data on clients, competitors, markets, and corporate
experience.
Handle production and arrange on-time delivery of SOQs/proposals.
Produce SOQs and proposals, including editing, graphics, and digital and print reproduction
preparation.
Ensure SOQ/proposal criteria compliance and maintain a list of relevant resources to
ensure compliant RFQ/RFP responses.
Maintain scheduling and tracking systems for pursuit and proposal elements.
Extract, categorize, and retrieve information related to clients, consultants, personnel,
projects, prior proposals, visuals, and mailing lists.
Monitor online and print sources for industry-related market information.
Distribute RFPs and RFQs for go/no-go decisions and track pre-submittal meeting
schedules.
Prepare written and visual information for client presentations.
Record and distribute notes from pre-submittal and public sector meetings.
Represent the firm to clients, peer organizations, and business associates.
Support marketing and business development activities, from client research to pursuit
management and proposal development.
Utilize the Deltek Vision database to maintain company and contact information,
opportunity tracking, project information, and resumes.
Work with the marketing and business development team to establish specific short-, near-,
and long-term activities and develop tracking and assessment systems.
Perform special projects and other reasonable marketing-related duties as requested.
Minimum Qualifications:
Bachelors degree: 8+ years of experience recommended
Recommended: Participate in mentoring; attend SMPS and other relevant industry
workshops; become familiar with SMPS Six Domains of Professional Services Marketing;
prepare to earn the Certified Professional Services Marketer (CPSM) certification
Other Required Knowledge, Skills, and Abilities:
Solid visual sense and graphic design experience; proficiency in InDesign, Deltek, and
Microsoft Office Suite.
Adaptable, organized, and flexible with competing deadlines; capable of multi-tasking,
coordinating multiple efforts, and prioritizing effectively.
Able to align their role with the companys mission and vision.
Strong attention to detail.
Excellent and thoughtful writing skills.
Good time management skills, especially in deadline-driven AEC industries.
Interest and awareness of best practices and industry trends.
Knowledge of business/social etiquette and protocol.
Experience with Deltek Vision or other CRM and asset management databases.
Passionate about professional development and community-focused organizations (e.g.,
SMPS).
Ability to provide input in creative brainstorms.
Effective team player.
Understanding of AEC marketing principles, proposal development, go/no-go process, and
business development functions.
Proficient in SOQ/proposal production, including digital and printing/binding.
Strong emotional intelligence; works well with various personalities and work styles.
Collaborative mindset, understanding the interconnected nature of marketing and business
development.
Able to work well under pressure.
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