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Publicis Groupe
Chicago
**Company Description** PHM is the leading health media agency in the US. We are designed for—and dedicated to—delivering solutions that connect people with meaningful health and wellness solutions every day. Guided by our genuine passion for health and wellness, our work across the entire media ecosystem helps patients navigate the most important
Job Source: Publicis GroupeAston Carter
Chicago
Job Title: Executive Assistant Job Description Work closely with the Regional President, ensuring they are well-informed of upcoming commitments and responsibilities and providing necessary follow-ups. Act as a barometer by staying updated on issues within the environment and keeping executives informed. Manage correspondence, draft documents, and
Job Source: Aston CarterInsight Global
Chicago
Job Description *Candidates must be local to Chicago, IL and comfortable working onsite 3-5 days per week (hybrid flexibility).* The Executive Assistant supports four total business technology and operations executives in the US. The responsibilities include managing the business administration functions for the leader, making day-to-day administra
Job Source: Insight GlobalAAR
Wood Dale
**Title:** Executive Assistant **Location:** United States-Illinois-Wood Dale **Job Number:** 15925 **SUMMARY:** Responsible for initiating and coordinating the administrative functions required in providing administrative assistance to Senior Management Personnel **ESSENTIAL DUTIES AND RESPONSIBILITIES:** + Provide administrative support and act i
Job Source: AARAAR
Wood Dale
**Title:** Sr. Executive Assistant **Location:** United States-Illinois-Wood Dale **Job Number:** 15824 **Sr. Executive Assistant** **About Us:** AAR Corp. (NYSE: AIR) is a global aerospace and defense aftermarket solutions company that employs more than 6,000 people across over 60 sites in over 20 countries. Headquartered in the Chicago, Illinois
Job Source: AARRush University Medical Center
Chicago
**Job Description** **Location:** Chicago, IL **Hospital:** RUSH University Medical Center **Department:** Breast Cancer Taskforce **Work Type:** Full Time (Total FTE between 0.9 and 1.0) **Shift:** **Shift 1** **Work Schedule:** 8 Hr (9:00:00 AM - 5:00:00 PM) **Summary:** Equal Hope is a non-profit sitting on the Rush University Medical Center Cam
Job Source: Rush University Medical CenterInsight Global
Chicago
Job Description *Candidates must be local to Chicago, IL and comfortable working onsite 3-5 days per week (hybrid flexibility).* The Junior Executive Administrative Assistant works alongside the EA of four total business technology and operations executives in the US. The responsibilities include day-to-day administrative and operational tasks, eve
Job Source: Insight GlobalAston Carter
Elk Grove Village
Administrative Assistant Elk Grove Village, IL Description: + Assisting project managers + You will be the person who is collecting any required documents from sub contractors + Reviewing contracts, what's needed to get billing and to get funds released + Request certifications of insurance + Close out warranty letters, product specs + Run reports
Job Source: Aston CarterChicago
Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.
Job Description
Position Overview
As the Executive Assistant to the Senior Executive Vice President & Construction Business Leader you will provide daily support and administrative assistance to the Construction Business Leader as well as the members of the Engineering, Project Controls, Global sourcing, ECS and Project Management teams. You will work across a broad range of activities including but not limited to calendaring, travel, managing high-priority workflows and approvals, processing expense reporting, organizing meeting notes and other due diligence information and assigned duties. You will have the ability to manage and proactively build relationships across Invenergy senior leadership.
Essential Functions
+ Primary responsibility is to actively manage the Executive’s calendar which includes but is not limited to coordinating events, scheduling meetings, organizing attendees, overseeing all travel arrangements (both domestic & international).
+ Provide a similar level of support to the Executive’s team as needed or required.
+ Ensure the Executive runs on schedule, keeping operations moving smoothly and highlighting priorities for upcoming activities and handling meeting preparation.
+ Anticipate the needs of the Executive and resolve operational and administrative issues before they arise.
+ Responsible for consolidating weekly functional area reports.
+ Manage weekly, monthly, and quarterly team meetings.
+ Manage contract administration processes and procedures and purchase order approval workflows for team.
+ Ability to utilize and leverage technology to perform responsibilities, including a commitment to maintaining electronic records and other digital mediums (CRM, SharePoint, etc).
+ Willingness to assist with booking personal/familial appointments and travel as needed.
Qualifications
+ Possesses excellent time management and problem-solving skills with significant experience proactively and effectively managing multiple projects simultaneously.
+ Has a strong sense of urgency and attention to detail.
+ Ability to work independently and as an extension of the executive office team.
+ Able to influence others and communicate tactfully to accomplish complex assignments requiring cross-organization cooperation.
+ Has a proven track record of being calm and focused under pressure, resolving and diffusing sensitive situations, maintaining professional interactions with associates at all levels and establishing rapport quickly.
+ Interacts positively and professionally with Executive’s external and internal networks and exhibits sound judgement on the ability to make reasonable decisions in the absence of direction.
+ Ability and willingness to utilize and leverage technology in performing responsibilities including a commitment to maintaining electronic records and other digital mediums.
+ A basic knowledge and interest in renewable project development.
Required Education and Experience
+ 2+ years of relevant full-time experience supporting a high-level executive.
+ Bachelor's degree preferred.
+ Intermediate to Advance MS Excel and Advanced PowerPoint, Outlook and Word.
+ Discretion when working with sensitive company and personal information.
+ High-level of personal integrity and professionalism.
+ Always maintain a high-level of confidentiality.
+ Self-directed, reliable, and independent when necessary to complete projects with limited supervision.
+ Demonstrate ability to prioritize time sensitive and competing issues.
+ Willingness to be available during atypical hours if a high-priority event arises.
+ Proficiency in Microsoft Office applications and operation of office equipment
+ Professional, positive, resilient and proactive.
Benefits
Eligible for medical, dental, vision, 401(k), bonus, paid time off, etc.
Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.
Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.
Email Alert for Executive Assistant_ jobs in Chicago
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