Operations Administrative Assistant
San Antonio, TX, United States
Job Details
Job Location
FBD Partnership LP SA - San Antonio, TX
Description
At Frozen Beverage Dispensers, LP , we are more than just a manufacturing company. We're on a mission to revolutionize the way the world enjoys frozen, healthy treats. With innovation at our core, we aim to be the leaders in dispensing fun and flavorful frozen beverages. Our vibrant culture fosters creativity, collaboration, and continuous growth, making us an exciting place to work and grow your career.
Essential Duties and Responsibilities:
Provide administrative support to the Vice President of Operations and other departmental leaders.
Manage calendars, schedule appointments, and coordinate meetings, both internally and externally.
Prepare and format high-quality presentations, reports, and documents using Microsoft PowerPoint.
Assist with managing expense reports and processing invoices.
Coordinate travel arrangements, including flights, accommodations, and itineraries.
Maintain accurate records, files, and databases, ensuring data integrity and confidentiality including timecards in the HRIS system.
Serve as a point of contact for internal and external stakeholders, demonstrating strong customer service skills.
Collaborate with team members to streamline processes and improve efficiency within the department.
Assist in organizing and coordinating employee events, including the annual employee picnic, Christmas party, quarterly luncheons, and other special occasions.
Collaborate with the HR team and other departments to plan event logistics.
Assist with setting up and decorating event spaces.
Perform other duties as needed and assigned.
Minimum Qualifications: Must have a High School Diploma. Bachelors' degree highly desired.
Must have 4 to 6 years of experience in an administrative support role, preferably in a manufacturing or corporate environment.
Strong organizational and time management abilities, with exceptional attention to detail.
Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.
Strong problem-solving skills and the ability to work independently as well as part of a team.
Punctual, reliable, and able to maintain confidentiality.
Positive attitude, adaptable, and willing to take on new challenges.
Proficient with MS Office (Word, Excel, PowerPoint, and Outlook).
Must have collaboration and excellent communication skills because of daily contact with internal employees and customers.
Must be able to pass a background check, drug test and a reference check.