Human Resources Administrative Assistant

San Antonio, TX, United States

About MVM, Inc.

Service, Support, Success are the pillars upon which MVM's founders built the company, and they continue to serve as MVM's core values. Along with our uncompromising insistence on integrity and ethical business practices, these values make us the service provider of choice for our customers and the employer of choice for our dedicated team members.

Working at MVM, Inc. takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally. We seek employees who are passionate about serving and making a difference in the lives of others.

We are looking to add a Human Resources Administrative Assistant. If you can envision joining a team where you will have the opportunity to provide mission driven results; then we are looking for you!

Here's what you need to be successful in this role:

Coachable: You are open to constructive criticism, with a strong desire to implement and sustain feedback by others, with ability to follow a workflow process

Customer service orientated: You understand the value of a relationship by building trust and relating to the customer to ensure the conversation progresses properly.

Committed: You have the passion and perseverance for what you want to accomplish

Supportive Mentality: Be honest, act with integrity, and keep the conversation focused on helping and nurturing children.

Frequent Travel: As required to fulfill the obligations and responsibilities of the position, you must be available 24/7 on an on-call basis with short notice.

Critical Duties: Support responsibilities that must continue to be performed during crisis situations and contingency operations.

Job Summary

The Human Resource Assistant provides general administrative support to the People Services function as needed, including training, onboarding/offboarding, file maintenance and HRIS entry. The Human Resources Assistant will have excellent administrative skills with the ability to multitask and adapt in a fast-paced environment.

Essential Functions and Responsibilities Acts as the primary People Services point of contact for all MVM, Inc. contract-specific employees based on assigned site.

Performs customer service functions by answering employee questions, escalates concerns to the HRBP and PS Director.

Works closely with the entire HR team performing and managing various HR related administrative functions.

Works closely with the operations and PS teams to manage or escalate general PS matters.

Responsible for onboarding/new hire paperwork for employees, to include completion of the I-9 and E-Verify, compliance required documents, and disclosure agreements.

Contacts new hires prior to their hire date or training date to ensure onboarding tasks are completed prior to their start date.

Follows up with new hires who have not completed onboarding tasks.

Coordinates with MVM Training team as they implement new hire training and conducts new hire PS orientations.

Distributes onboarding materials, such as communications and newsletters to employees, maintains PS bulletin board for the site.

Performs customer service functions by answering employee questions, escalates concerns to the HRBP and PS Director.

Assists HRBPs in the coordination of random drug testing process in accordance with contract requirements to ensure compliance.

Reviews weekly audit reports to ensure all onboarding and other required PS data have been completed.

Ensures contract specific documents have been collected, for example: passport booklets, vaccination records and DOT certificates.

Ensures office is in compliance with Federal and State law mandated posting requirements, escalates concerns to HRBP.

Performs other duties as assigned.

Minimum Qualifications: Bachelor's degree or actively pursuing a bachelor's degree in HR or any related field (a high School diploma with 6 years of experience supporting a Human Resource department may be substituted for a bachelor's degree)

Have at least two years of experience supporting a Human Resource department in a generalist capacity (a minimum of 6 years of experience supporting a Human Resource department with a high school diploma).

General knowledge of employment laws and regulations.

Effective communication and people skills to effectively interact with different departments and employees at all levels of the organization.

Outstanding customer service represents the PS team well.

Ability to deal with confidential and sensitive information.

Ability to take technical direction and feedback from the HR Business Partner and others in the PS team.

Must be able to identify and escalate non-technical or other issues to immediate Supervisor.

Ability to prioritize work, meet stringent deadlines, balance multiple tasks and work in a team environment.

Excellent administrative skills, proven ability to work and adapt to a challenging environment where personal initiative is a critical element of success.

Strong computer skills in MS Office, including Microsoft Word, TEAMS, Excel, and Outlook.

Knowledge of Workday.

Ability to type 45 WPM.

Ability to work weekends or Holidays when needed.

Preferred Experience: Labor relations experience

Clearance: Applicants selected may be subject to a government background investigation and may be required to meet the following conditions of employment.

Security Requirements: Ability to obtain/maintain a Security Clearance.

Favorable credit check for all cleared positions.

Successfully pass a background investigation, drug screen.

US Citizenship or Permanent Residency.

Physical Requirements/Working Conditions :

Consider the position at hand (i.e., lifting, pushing and pulling won't be very necessary). Percentages should be modified to reflect the necessity for each position.

Standing/Walking/Mobility : Must have mobility to attend meetings with the Human Resource Team.

Climbing/Stooping/Kneeling : 0% - 10% of the time.

Lifting/Pulling/Pushing: 0% - 10% of the time.

Fingering/Grasping/Feeling: Must be able to write, type and use a telephone system 100% of the time.

Sitting: Sitting for prolonged and extended periods of time.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Management may revise duties as necessary without updating this job description.

For more information about the company please visit our website at www.mvminc.com

MVM is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class.