Senior Program Coordinator, Tennis

Indianapolis, IN, United States

LEGENDS

Founded in 2008, Legends' operating divisions worldwide include - Global Partnerships, Global Sales, Hospitality, Global Planning, Global Merchandise, Legends IQ, Attractions, Growth Enterprises - offering clients and partners a 360-degree data and analytics fueled service solution platform to elevate their brand and execute their vision. Currently, Legends works with marquee clients across business verticals including professional sports; collegiate; attractions; entertainment; and conventions and leisure. We are the industry leaders in designing, planning, and realizing exceptional experiences in sports and entertainment. For more information, visit www.Legends.net and follow us on Twitter and Instagram @TheLegendsWay.

GLOBAL MERCHANDISE

Recognized leaders in retail and merchandising worldwide, Legends Global Merchandise provides a fully customized, customer-centric, omnichannel shopping experience for fans. Our vertical service solution allows us to provide the latest trends, styles, designs, and brand collaborations across different categories. For in-venue, e-commerce and pop-up operations, Legends sets the standard when it comes to a unique shopping experience.We pride ourselves in creating a customized portfolio of inventory based on each property and operating as a true extension of each client's brand.Different guests want different things, and we are here to build and provide a tailored retail experience.

THE ROLE

The Senior Coordinator - Tennis works closely with the Sr. Director - Merchandise and/or their designee on the clerical work and day-to-day operations of the product buys for tennis events. Specific duties are outlined below.

ESSENTIAL FUNCTIONS

Accompany the buying team on all buy meetings for the respective tennis events - meet vendors, review lines, provide input based on historical data and anticipated trends.

Responsible for the acquisition and distribution of catalogs and pertinent vendor information.

Meticulously manage the buy spreadsheets to ensure accuracy throughout the buy process.

Create purchase orders in Cueto (POS system) and send to the vendors.

Facilitate the creation and distribution of all product barcodes in advance and during the event.

Help maintain the detailed buy tracker to ensure the buying team is in alignment and timelines are met.

Track shipments and managing product receiving on-site at events.

Lead all ending inventory and return procedures with vendors and interns to ensure timely and accurate counts for end of event reconciliation and payment.

Responsible for the return of damages, wrong orders and unwanted product. Also responsible for purchase order discrepancies and missing packing lists.

Manage all product merchandising efforts on-site in collaboration with the operations coordinators/managers and interns.

Supports the creation of presentations, visuals for assortments, recaps, etc.

Position requires hours at a computer entering data which requires attention to detail and high levels of accuracy.

Position also requires travel to events with exposure to the climate, dust, odors, and noise. Events require long hours.

Travel required to the respective tennis events for 3+ consecutive weeks and able to support additional tennis events when needed.

Other duties may be assigned

QUALIFICATIONS

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required. Bachelor's degree (B. A.) or equivalent from four-year College and 3 years related retail experience and/or training.

This position requires that the person be highly organized, self-motivated individual who can work both independently and well across cross-departmental teams.

Must have strong verbal and written communication skills.

Must be able to manage multiple tasks and priorities and easily adapt to changing situations.

Strong computer skills are a must. Use of Microsoft Excel, Microsoft Word and comfortable use of Internet is necessary.

Must have excellent data entry skills with strong attention to detail and accuracy.

Ability to understand and follow work processes.

Must have an awareness of retail KPIs to be able to identify opportunities issues as they arise.

Must be willing to travel throughout the year for buy meetings and events. Some events may require a couple consecutive weeks on-site. Travel estimated to be approximately 20% of the year, depending on the event and buying schedule.

Must possess a high level of professionalism in a team structure both internally, with vendors and clients.

Must be creative, problem solving and a critical thinker.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands and fingers, and handle controls. The employee frequently is required to reach with hands and arms. The employee is required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.