Program Coordinator

Indianapolis, IN, United States

Job Title: Program Coordinator

Location: 2 North Meridian, Indianapolis, IN (Hybrid)

Duration: 12 Months (With a possible extension)

Short Description:

This position will serve as the Program Coordinator for the statewide Suicide and Overdose Fatality Review (SOFR) Program within the division of Fatality Review and Prevention at the Indiana Department of Health.

Complete Description:

Purpose of Position/Summary:

This position will serve as the Program Coordinator for the statewide Suicide and Overdose Fatality Review (SOFR) Program within the division of Fatality Review and Prevention at the Indiana Department of Health. The SOFR Program Coordinator will assist with meeting SOFR Program objectives by providing hands-on support and information to local SOFR teams and supporting suicide and overdose intervention and prevention initiatives at the state level. The Program Coordinator will assist with preparing case abstractions, facilitating virtual and in-person local team review meetings, and entering case data. The Program Coordinator will assist the Program Manager with conducting suicide and overdose prevention activities. The Program Coordinator will assist in the practical applications of SOFR efforts to increase local and state understanding of overdose and suicide fatality trends and opportunities for intervention and prevention. The Program Coordinator will ensure the timely entry of high-quality data, will promote and follow SOFR best practices, and will collaborate with SOFR Program staff to meet the needs of local SOFR teams and share their successes. This position will primarily cover the Southern region of Indiana.

Essential Duties/Responsibilities:

•Request and collect records for local and state-level fatality review teams, including medical records, death investigation records, Prescription Drug Monitoring Program records, educational records, and law enforcement records, on a weekly basis

•Read and summarize case information in order to create slide decks for fatality review meetings on a weekly basis

•Facilitate virtual and in-person local Suicide and Overdose Fatality Review Team meetings, in accordance with best practices, as applicable

•Utilize Microsoft Excel to track and organize record requests and track case review progress

•Enter case information into the national OFR database on a weekly basis

•Communicate with local SOFR team coordinators about team successes, challenges, and needs

•Provide local SOFR team coordinators with information necessary for review meetings

•Assist in writing grant applications and reports for the SOFR Program

•Establish high level collaborative relationships with local stakeholders that could include First Responder Agencies, Department of Child Services, county health departments, minority health coalitions, and other public and non-profit agencies and community partners.

•Collaborate with FRP team members and participate in statewide reviews, when applicable.

•Provide training and guidance to local SOFR teams to ensure best practice in case ascertainment, case review, and data collection

oAttend local review meetings

oProvide guidance on effective team development, including mandatory members

oTrain local SOFR team coordinators in data collection and data entry into statewide data repository

oEnsure high level of confidentiality is maintained

oAnticipate and respond to SOFR team technical assistance needs

•Assist the Program Manager in overseeing reporting requirements from local SOFR teams

oMaintain and update all records collected for case review, as necessary

oAssist local SOFR teams in case ascertainment and initiation, as necessary

oMaintain database of completed cases

oCommunicate daily with local SOFR to obtain case information, as necessary

oContact proper departments to obtain supplemental reports

•Facilitate collaboration between local OFR teams and local strategic planning efforts.

oAct as a liaison between local SOFR teams and resources aimed at lessening the burden of overdose and injury/death in their community

oMaintain knowledge of up-to-date recommendations, resources

oAggregate recommendations from local OFR teams and share with stakeholders and Program Manager at the state level

•Communicate local SOFR team status and needs to Program Manager

•Perform other duties as assigned.

Job Requirements:

•Bachelor's degree required

•Knowledge of the organization and function of state and local health agencies

•Ability to communicate complex public health theories and principles, both orally and in writing;

•Ability to coordinate and maintain effective working relationships with other program stakeholders in both the private and public sectors.

•Ability to evaluate and interpret data

•Demonstrated time-management skills

•Demonstrated ability to work independently to complete tasks

•Demonstrated ability to coordinate with a team for joint projects

•Demonstrated experience with managing multiple ongoing projects while successfully completing work assignments

•Proficient in the use of Microsoft Office PowerPoint; Word; Excel; Publisher or Access.

Incumbent exercises extensive judgment and creativity to adapt agency's goals and procedures. Incumbent must develop programs and policies to handle new or unusual situations that impact upon the program area and ultimately the entire agency.

Supervisory Responsibilities/Direct Reports:

Incumbent does not have any supervisory responsibilities or direct reports.

Difficulty of Work:

This position requires significant attention to detail and the ability to work with internal and external partners. The incumbent must also be able to resolve problems, logically develop ideas, interpret policy, and have superb oral and written skills.

Responsibility:

Incumbent has high level responsibility for ensuring agency compliance with Suicide and Overdose Fatality Review Program requirements. Reports to the Suicide and Overdose Fatality Review Program Manager.

Personal Work Relationships:

Incumbent works with department staff, legal counsel and public, state and federal representatives, and other stakeholders in the private sector for the purpose of developing and monitoring effective development of SOFR program and subsequent case review.

Physical Effort:

Position is primarily a desk job; however, statewide travel is required. Requires extensive computer use. The incumbent must be able to lift and transport boxes and case materials.

Working Conditions:

Incumbent works in a hybrid-format. Extensive in-state travel is required with some overnight travel possible.