Program Coordinator - Investigations_

Indianapolis

Program Coordinator - Investigations

Date Posted: Jun 27, 2024

Requisition ID: 441812

Location:

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

About the Indiana Gaming Commission (IGC):

The mission of the Indiana Gaming Commission is to provide a fair, transparent, and dynamic regulatory environment that encourages economic development while requiring the highest level of integrity of all activities under its jurisdiction.

Salary Statement:

The salary for this position traditionally starts at $39,000.00 but may be commensurate with education or work experience.

Role Overview:

This position Falls within the Commission’s Investigations Division. The Investigations Coordinator will bear primary responsibility for overseeing Personal Disclosure (PD)-2 and PD-3 application processing and record retention for the Division. The Coordinator will report to the Directors of the Division but will work with the Gaming Administrator of the Division and other relevant Commission staff, including the Commission’s Background and Financial Investigators.

A Day in the Life:

+ Work directly under the supervision of the Directors of Investigations.

+ Provide support to the Division in ensuring compliance with all applicable Commission policies, directives, administrative rules and state laws.

+ Investigate administrative challenges and seek dynamic methodologies and structures to facilitate Division efficiency and organization.

+ Develop and maintain an archival system of all documents created or received in conjunction with the investigations for licensure.

+ Process all incoming PD-2 and PD-3 gaming applications and fingerprint cards.

+ Assist in Division administrative tasks.

+ Serve as Division liaison for outside entities requesting information possessed by the Division.

+ Communicate with the Gaming Agents.

+ Ensure that administrative functions of the Division comply with the Commission’s operating procedures, case management system and policies.

+ Answer and initiate official correspondence.

+ Research and compile information on specific aspects of the program such as procedures, needs and policies.

+ Answer basic customer questions about program policies and procedures.

+ Establish, organize, and maintain current and historical files related to the program.

+ Collect information to help in the preparation of program reports, develop applications, prepare budget allocations and/or purchasing of consultative services.

+ Maintain, organize, and monitor program assets.

+ Schedule, prepare, and disseminate all program related training materials.

+ Perform other duties as required.

What You'll Need for Success:

This person must have the following requirements to be considered for employment:

+ General knowledge of the program area.

+ Working knowledge of applicable legislation, guidelines, agency policy and professional standards and practices.

+ Ability to research and compile specific topics related to program area.

+ Ability to communicate orally and in writing.

+ Ability to operate effectively in a group decision-making process.

+ Tact in dealing with other agency personnel and the public.

+ Specialized knowledge of accounting principles.

+ Bachelor’s degree preferred, or sufficient relevant professional experience. Both education and experience can be substituted on a year for year basis.

+ Specialized knowledge of theories, principles and practices of administrative management.

+ Ability to objectively and promptly analyze issues.

+ Strong administrative and communication skills.

+ Ability to maintain strict confidentiality.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

+ Three (3) medical plan options (including RX coverage) as well as vision and dental plans

+ Wellness Rewards Program: Complete wellness activities to earn gift card rewards

+ Health savings account, which includes bi-weekly state contribution

+ Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

+ Deferred compensation 457B account (similar to 401k plan) with employer match

+ Two (2) fully-funded pension plan options

+ A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

+ 150 hours of paid new parent leave

+ Up to 15 hours of paid community service leave

+ Combined 180 hours of paid vacation, personal, and sick leave time off

+ 12 paid holidays, 14 on election years

+ Education Reimbursement Program

+ Group life insurance

+ Referral Bonus program

+ Employee assistance program that allows for covered behavioral health visits

+ Qualified employer for the Public Service Loan Forgiveness Program

+ Free Parking for most positions

+ Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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