School Operations Coordinator

Washington, DC, United States

About AppleTree

AppleTree’s mission is to close the achievement gap before students get to kindergarten. To accomplish this mission, we focus exclusively on Preschool and Pre-K education. We provide free, full-day public charter school programming for three- and four-year olds in 12 locations across Washington, DC, employing our innovative and award winning instructional model, called Every Child Ready (ECR). This instructional model provides educators with tools and resources for “What to Teach”, “How to Teach” and “How to Measure Success.” Our instructional model is also used with partners across the nation. We continuously test and improve this model through feedback from AppleTree educators, partners and other stakeholders to ensure that children are learning and exploring through play and appropriate instruction.

Position Summary

The School Operations Coordinator plays an integral and centralized role in supporting the daily operational and administrative tasks of the AppleTree schools. They are often the first voice or face encountered when someone calls or enters the school. Operations Coordinators are supervised by the School’s Principal in conjunction with AppleTree’s Director of Operations and Compliance. The ideal candidate is a self-starter, highly organized, detail-oriented, personable, upbeat, has excellent communication skills and is able to work independently.

What you’ll do…

Operations and Finance Management

Maintain efficient and effective day to day operations of assigned school campus

Manage the logistics, staffing, and daily management of arrival, lunch, recess, dismissal and physical spaces at designated campus

Manage office administration protocols to include greeting and monitoring site visitors, following all established policies and procedures to ensure the safety and security of the school, managing campus vendor relationships, maintaining office related equipment such as copiers and printer, sorting and distributing mail, answer telephones and create a welcoming office environment for students and visitors

Prepare and distribute school meals in accordance with NSLP guidelines

Manage procurement and purchasing for school site including order and maintaining inventory of school supplies including curricular resources and partnering with staff to assess procurement needs

Ensure campus is financially responsible by providing support to Principal on budgets, cash collection and invoice approval; Assist with expense management (inc Expensify submissions)

Manage school messaging to parents (Class Dojo, School Messenger )

Host and/or participate in weekly and monthly meetings with a variety of stakeholders

Demonstrate ability to represent the AppleTree brand, the school, and its interests

Support the school principal in achieving his or her goals

Support special projects as assigned by the Director of Operations and Compliance

Enrollment Management

Partner with Student Recruitment and Enrollment Team to manage enrollment cycle to ensure campus meets its enrollment target including assisting with strategy development and implementation

Commit to working a minimum of five Saturdays out of the year and some late evenings during enrollment season to accommodate families during enrollment season.

Engage with families and participate in student recruitment activities (approximately 15-20 hours per month dedicated to student recruitment and parent engagement)

Manage enrollment databases (MySchool DC and Salesforce)

Collect and ensure accuracy of school registration documents

Manage enrollment by tracking and responding to enrollment inquiries

Create and maintain student enrollment files, ensuring 100% accuracy of residency files and student information to support a successful annual child count/audit outcomes

Coordinate campus Open House events and partner with Family Engagement team on other outreach activities

Compliance Oversight and Administration

Monitor student daily attendance and supplies data to necessary parties

Ensure proper documentation is provided for all student medications

Manage food service operations, including but not limited to serving as the main contact with meal vendor, ensuring compliance, conducting internal audits, and ensuring meal program financial health

Own free/reduced-price lunch application process, including validating forms and running income verification process, for campuses that require it.

Maintains student health records and keeps parents informed about requirements or expiring paperwork for the Department of Health and Immunizations (n/a in schools where a nurse is present).

Manage immunization compliance process in the absence of a school nurse.

Serve as Medication Administrator

Manage student medication in the absence of a school nurse

Coordinate with social workers and the schools attendance committee to ensure that families are notified in the event of excessive absences

Facilities and IT Coordination

Ensure building safety through managing the school emergency plan

Manage the physical space of the building and all facilities-related needs, including scheduling/meeting vendors and handling after-hours facilities emergencies

Serve as liaison to network IT and provide on-site support, including inventorying IT assets and assisting staff with IT issues as able

Conduct weekly facilities walkthroughs to ensure building compliance

Ensure building and site cleanliness and upkeep

Data Management

Update student information system PowerSchool

Work with data specialist to correct and data conflicts in SLED

Manage school calendar

Maintain student files ensuring compliance and sufficient upkeep

What we’re looking for…

Associates degree or 48+ college credits credits in a related field from an accredited four-year college or university, along with a minimum of two years of related experience or High School Diploma with six or more years of related experience

Demonstrated flexibility, great attention to detail and the ability to manage multiple projects and priorities

High proficiency in modern technologies including Excel, G Suite (now Google Workspace), MS Office software, databases and Zoom with a preference for experience in SLED, PowerSchool and MySchool DC

Experience in a similar role in a traditional district or charter school is strongly preferred

Excellent written, verbal and interpersonal communication skills

Demonstrated ability to thrive in ambiguity through the use of innovation, problem-solving and good judgment

Exceptional reliability, integrity, and ability to responsibly handle confidential information with

discretion

Ability to make recommendations to effectively resolve problems by using sound, professional

judgment that consistent with policies, procedures, regulations or federal and state laws

Ability to listen, influence, and execute through others while coordinating across a broad and

diverse group of stakeholders

Belief in and commitment to the mission and core values of AppleTree Early Learning Public Charter School

IMPORTANT: Per Mayor’s Order 2021-109, on-site staff are required to be fully vaccinated against COVID-19.

What’s in it for you . . .

Competitive salary

Employee Health Benefits in the 95th percentile of other schools in the DC Metro Area

Fully covered Dental

Benefits for you and all eligible dependents

Fully covered Short-Term Disability, Long-Term Disability, Accidental Death and Dismemberment, and Life Insurance with buy-up options

Free Online Wellness Platform for you and up to four eligible dependents

Competitive Paid Time Off, including early-close Mental Health Days

5% Employer Contribution to your Retirement Account (whether you contribute or not)

AppleTree Scholarship to pay for continued education

Network Professional Development Opportunities

Note

The preceding description is intended to describe the general nature and level of work performed by individuals in this role and is not designed to be an exhaustive list of all duties and responsibilities required of theSchool Operations Coordinator. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

AppleTree’s Diversity, Equity and Inclusion Statement

At AppleTree, we endeavor to foster an environment where each person’s true self and experience is welcome. We believe that only with a diverse and inclusive environment can you truly celebrate and support all students, families, and staff. Our commitment to diversity is founded on the belief that our community is strengthened by the vibrant exchange that occurs when individuals with different backgrounds, abilities, and heritages share their various perspectives with one another.

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