SY24-25 School Operations Coordinator

Washington, DC, United States

Operations Coordinator

I Dream PCS Mission

I Dream PCS co-designs purposeful, self-directed learning with children and families, so they have voice and choice on the path to discovering and pursuing their dreams.

Essential Mindsets

You are all about I Dream's Mission

When you read the I Dream PCS mission, your eyes light up and you smile on the inside. Our website speaks to you and you know you want to be a part of making this school a reality for children. You can see it. Our mission and vision align with your beliefs and passion.

You embody a whatever-it-takes attitude

You believe creating and implementing clear and consistent systems and policies are required to efficiently and effectively run the business of school. And no matter what it takes, you will work collaboratively to resolve the issue at hand.

You work with others positively and productively

You can easily work alone, but you recognize how important and fun it is to be a positive and productive member of a team. You have excellent interpersonal communication skills. People want to work with you.

Position Overview

The Operations Coordinator is an integral member of the I Dream Team. You will partner directly with our families, visitors, and contractors. As such, you will be comfortable working with different audiences, multi-tasking, prioritizing, de-escalating, and everything in between. You are a quick learner, take initiative, love problem solving and figuring things out independently and as part of a team, and enjoy true collaboration. At the end of the day, you are willing to do what it takes to get the job done.

Generally, the Operations Coordinator plays a focused role in the day to day operations of the school, reporting directly to the Director of Operations. Together, these two positions make up the operations team tasked with ensuring our coaches have what they need to lead their classrooms and our learners have what they need to be successful in those classrooms.

Responsibilities

Office Management Manages primary phone and email communications

Coordinates learner transportation- OSSE, smartrip, fieldwork

Primary point of contact for all activities between nurse and school

Manages office supplies ordering and budget

Attendance lead and primary point of contact, internally and externally of I Dream PCS

Registrar and Enrollment Collaborates with Family Engagement Coordinator on Outreach and Enrollment strategy to ensure streamlined project management for enrollment actions

Manages and coordinates registration for new and returning learners, including the organized collection of all required enrollment documents

Leads the annual enrollment audit

Processes information requests from all school stakeholders, including families and external agencies

Any other duties as assigned or that come up regarding this area

Lead for day-to-day operations programming Leads all aspects of the school food program, including but not limited to vendor management, kitchen management, general compliance and reporting, meal delivery, and other related duties

Leads learner technology management, including but not limited to inventory tracking, warranty claims, classroom technology management training and organization

Oversees management of the student information system (eSchools Plus) to ensure accuracy, including all data management and backend functions throughout the year as well as beginning of year and end of year processes

Works with the school custodian to address facilities issues as they arise

Community Assists and/or leads logistics and preparations for school events and activities.

Participates in all necessary duties for the successful and orderly functioning of the school (hallway supervision, arrival/departure transitions, lunch/recess, and participation in field trips, supporting learners) and other such duties as assigned

Serves as a full-time and engaged member of the school staff, including collaborating with school staff, towards fulfilling I Dream's mission to our learners

Fulfills other duties as assigned

Core Skills and Competencies

Technical Skills Basic proficiency in Microsoft and Google Suites, including excel and spreadsheets; computer literacy

Experience and/or comfortable working with or managing technology.

Customer Service and Relationships Embraces I Dream PCS Core Values of equity, relationships, purposeful work, and collaboration as a guiding philosophy to your work.

Greets families and visitors with a smile

Assumes the best in others' intentions and abilities

Responds to all communications in a timely manner

Respects and reflects on the cultural diversity of our staff and community

Results and growth- oriented Always seeks to maximize effectiveness and efficiency of anything and everything we do

Approaches all work with a can-do attitude

Willing to roll up your sleeves to accomplish the task at hand

Open to receiving and providing feedback- downward, sideways, and upward

Minimum Qualifications

3+ years of experience in operations, preferably in an urban school environment

Minimum of a Bachelor's degree

Experience leading recruitment and enrollment of students preferred

Experience with eSchools Plus required

Results driven, solutions-oriented with commitment to operational, organizational, and customer service excellence

Strong oral and written communication skills

Strong technical skills

Why Join I Dream PCS?

You will work to actively dismantle hierarchical systems of power that prevent young learners from realizing their full potential in the world. You will collaborate with other lifelong learners and social justice warriors to reimagine school design in a way that includes all voices in the decision-making process. You understand the task in front of us will require a monumental amount of work, but you see the vision and know this is difficult work we must do for our children.

Compensation and Benefits

I Dream PCS offers a competitive salary commensurate with experience (range of $48,000 - $58,000) and a comprehensive benefits package to promote self-care and overall wellness, including employer-covered health insurance for employee and 50% coverage for dependents, dental and vision insurance, free life insurance up to $100,000, 403b retirement including employer match, and included short term disability insurance.

I Dream PCS is excited to build a diverse team, and we encourage applicants of all backgrounds to apply. We are proud to be an equal opportunity employer, and we hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, pregnancy/parenthood, veteran status, or disability. If you have a disability or special need that requires accommodations, please let us know.

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