Executive Director

Sacramento, CA, United States

6000 J St, Sacramento, CA 95819, USA Req #640

Friday, April 5, 2024

Associated Students, Inc. (ASI) is a 501(c)(3) non-profit corporation which serves as an auxiliary organization of California State University, Sacramento, providing employment to 55 full-time and over 350 part-time staff who deliver a wide range of programs and services to the 30,000 students of Sacramento State. The campus reflects the diversity of the Sacramento region and is both a Hispanic-Serving Institution and Asian American Native American Pacific Islander-Serving Institution. ASI employees are not state employees ; however ASI does offer a generous holiday schedule, paid vacation, sick, and personal leave, as well as, employer paid medical, dental, life and long term disability insurance benefits for employee only coverage and employer contributions to employee family coverage. Upon meeting the eligibility requirements, ASI also contributes generously into a 403(b) retirement plan (non-PERS).

SUMMARY: Under the authority of and within the policies set by the Associated Students, Inc. (ASI) Board of Directors, and in compliance with all applicable federal, state and local laws as well as the policies and regulations of the California State University system and the campus, the Executive Director is the top executive professional position responsible for the administrative, fiscal and programmatic operations of Associated Students. This position directly reports to the Board of Directors and is responsible for supporting its members in carrying out both their corporate and student government responsibilities, including the implementation of their Board approved priorities, policies, and budget. The Executive Director assumes full responsibility for the leadership and oversight of the entire organization.

ESSENTIAL DUTIES & RESPONSIBILITIES: Serve as primary advisor to the Board of Directors by ensuring compliance with Federal, State, University, and organizational regulations. Assist the Board in planning, developing, and implementing their annual priorities; and present annual departmental strategic priorities for board review and approval. Provide and promote leadership development opportunities for the Board. Facilitate the relationship between the Board and the staff.

Direct staff on program and fiscal matters, including compliance with ASI, campus and CSU policies and procedures as well as applicable state and federal regulations. Ensure that ASI’s financial and legal interests are safeguarded.

Authorize hiring and termination of all full-time staff. Exercise direct supervision of all department directors including the Director of Finance. Provide leadership, direction and guidance to ASI management and staff members throughout the year.

Provide programmatic oversight by coordinating, developing, and implementing new policy and procedure with Department Directors’ input and Board of Directors’ approval. Per ASI Operating Rules, ensure each Department Director presents a strategic plan to the Board with semesterly follow-up reports meeting all established deadlines.

Assist and advise, with the Director of Finance, the Finance and Budget Committee in the development of the annual corporate budget. This includes preparation of future budgets, monitoring the current budget, meeting established goals and deadlines, and advising the Committee and the Board of budget related issues. Ensure that the budget is presented to the University for President’s approval and is fully implemented as approved.

Provide oversight for assessment and continuing improvements relating to ASI programs and services and preparation of the ASI Annual Report.

Provide, with the Director of Finance, oversight on the administration of all funds held by ASI for others, i.e. Instructionally Related Activities (IRA) fund, as contracted to ASI by the University, trust funds for registered student clubs and organizations as delegated to ASI by the University, and State Hornet (student newspaper) fund per ASI-State Hornet Memorandum of Understanding.

Act as the authorized agent to negotiate, sign and implement all contracts for the organization as authorized by the Board. This means ensuring that all contractual obligations are met including appropriate levels of insurance, timely payment and other terms.

Serve as an advisory, non-voting member of the ASI Board of Directors and on other ASI standing committees as prescribed in the ASI Operating Rules and/or appoint designees, as needed.

Serve as primary liaison with the University and the community. May serve on campus committees as well as associations at the System wide and higher education levels.

Develop strong, positive working relationship with Student Affairs in particular, which includes participation in leadership staff meetings.

Perform other duties relating to the overall mission of ASI and at the direction of the ASI Board.

CORE COMPETENCIES Ability to communicate clearly and concisely, both orally and in writing, including ability to compile, prepare, write and review reports

Ability to formulate and/or revise policies and procedures

Strong analytical and problem-solving skills

Strong organizational and management abilities and ability to oversee projects and manage multiple priorities

Ability to achieve assigned objectives, within budget and within the desired time frame

Ability to work with shifting deadlines and work priorities

Excellent interpersonal skills to establish and maintain effective working relationships with diverse internal and external constituents

Ability to mentor, motivate, and work closely with students

Ability to operate an office work station, utilizing word processing, spreadsheet and other software currently in use

MINIMUM QUALIFICATIONS Master’s degree in student services, student personnel, higher education, business administration or related field

Five or more years of progressively responsible management experience that demonstrates broad and extensive experience in business functions and operations, preferably in a college or university environment involving student activities and auxiliary (non-profit) organizations

Demonstrated knowledge of the principles, practices and procedures of business administration, to include corporate strategic planning, organization and direction, fiscal planning and control, assessment and continuous improvement, computerized accounting and budget development and monitoring , personnel supervision, risk management, policy and program development and implementation, contract negotiation, development and administration and compliance with state and federal regulations; preferably includes ASI, University, and CSU regulations and reporting requirements

Three or more years of experience in a supervisory or management capacity, including supervising a diverse population

PREFERRED QUALIFICATIONS Experience as a director in a 501c3 corporation, working with a board of directors and other external stakeholders

Experience with student governance, including knowledge of and commitment to the principles of student development

Experience working in higher education, including knowledge of the role of student life programs and services in the education and support of students

Experience managing state or federal grants

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