Brokerage Coordinator

Dallas, TX, United States

Transwestern Real Estate Services adds value for investors, owners and occupiers of all commercial property types through comprehensive solutions grounded in sound market intelligence. Part of the Transwestern companies, the firm applies a consultative approach to Agency Leasing, Asset Services, Tenant Advisory + Workplace Solutions, Capital Markets and Research & Investment Analytics.

Our firm's award-winning culture and reputation for exceptional service are built on a common purpose - Empowering Good People to do Extraordinary Things Together. This unique approach, reinforced by the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence, create value for our team members and clients every day.

The Brokerage Coordinator position will be responsible for providing marketing, research and administrative support to the brokerage team as assigned, team members subject to change at any time, with or without notice. Overarching responsibilities include performing all aspects of supporting the team with pre-sales marketing, research and transaction processing, while supporting the team through direct and indirect marketing support. This position retains latitude in formulation and implementation of new procedures and processes within the Brokerage group that are consistent with the company's objectives.

It is also the responsibility of Brokerage Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results.

ESSENTIAL JOB FUNCTIONS:

* Assist the brokerage team with marketing and PR strategy and implementation, development and execution of social media best practices, and creation of brand awareness for Transwestern.

* Prepare proposals and presentation decks incorporating text, charts, tables and other documents using various software packages.

* Assist in developing new business and with selling, leasing, and marketing for the team.

* Respond to all internal and external client requests for data and information. Review internal and external collateral materials, proofreads content, ensures appropriate branding, and approves materials for final distribution.

* Develop and catalog business intelligence for brokerage teams.

* Provide lease reviews, abstracts and basic financial analysis using assigned software application where applicable.

* Prepare correspondence on behalf of brokerage team including but not limited to letters, leases, lease abstracts, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, analysis, company overviews, market reports, project overviews and CoStar.

* Coordinate projects from primary stages through completion.

* Coordinate the handling of broker requests for data and research information.

* Order and distribute client gifts, correspondence as assigned.

* Assist brokerage with the completion of market surveys, property/space comparisons, data analysis, company overviews and other deliverables as assigned.

* Assist team with business development and monitoring the team's pipeline and deal activity in XRM or other databases as assigned.

* Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.

* Complete travel arrangements for team members.

* Coordinate occasional broker/client events, conference room scheduling, set up and breakdown when necessary.

* Maintain professional, positive, and proactive performance at all times.

* Assist other Brokerage and Marketing Coordinators as available as needed.

* Other duties and assignments as requested.

POSITION REQUIREMENTS:

* A bachelor's degree in business, economics, real estate, or related field preferred.

* A minimum of 2-4 years of administrative experience in commercial real estate.

* Real Estate Salesperson license preferred or willing to obtain.

* Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.

* Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.

* Excellent writing skills to prepare complete and accurate reporting.

* Excellent oral communication skills to represent the company and maintain the Company's image.

* Strong organizational skills, creativity, and interpersonal skills.

* Ability to analyze qualitative and quantitative information and translate into strategic deliverables.

* Strong attention to detail - excellent proofreading and editing skills.

* Must be able to work independently and with minimal supervision.

* Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.

* Ability to maintain discretion regarding personnel and industry-related matters.

* A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.

WORK SHIFT

LOCATION

Dallas, TX

We Are Transwestern!

Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace diversity, equity and inclusion - not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Transwestern offers an exciting work environment, competitive salary and excellent benefits, which include medical, dental and vision coverage, as well as a 401(K) plan. Transwestern is an Equal Opportunity Employer.

Third Party Agencies/Vendors!

Transwestern recognizes the valued service provided by its recruitment agencies and as such have a Preferred Supplier List, which whom terms of business have been agreed. Only suppliers who have signed these terms can engage with Transwestern and its Family of Companies. If you are interested in becoming a Preferred Supplier vendor, we invite you to email us only at [email protected]. Please provide relevant information about your agency, and our dedicated team will carefully review and approve your submission. We will reach out if we find that there is a potential match and interest in adding your agency to our preapproved recruiting vendors list. Agreements obtained outside of this formal process will not be recognized and will be deemed invalid. We appreciate your understanding and cooperation in adhering to this established procedure. Thank you in advance.