HR Executive Assistant II

Austin, TX, United States

Job Description

Do you have a strong experience in providing assistance with day-to-day administrative functions and supporting the HR department?

Performs executive level support to the Human Resources Director and provides technical HR program assistance in support of the Texas Department of Motor Vehicles (TxDMV), Human Resources Division. Reports directly to the Human Resources Director. Manages and maintains the daily schedule for the Human Resources Director. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.

Requirements

Provides executive level administrative and technical support to the Human Resources Director. Manage and maintain daily schedule for the Division Director for Human Resources; schedule meetings, coordinate arrangements and meeting information, develop agendas and maintain a calendar of events, and prepare travel arrangements. Track action items.

Represents the Director of Human Resources and the division in a professional manner throughout the agency.

Performs HR audits and reviews and completes reports. Performs advanced data entry.

Serves as front office coverage. Assists walk-in visitors to the Human Resources Division. Answers and routes phone calls. Responds to inquiries from employees and applicants regarding HR programs, policies, or procedures. Provides administrative support to other HR staff when needed; and serve as the primary point-of-contact and liaison for the division as needed.

Based on direction from the Director of Human Resources, assists in routing work to other HR staff, coordinating work between other HR staff, and assisting in keeping them informed of activities throughout the division.

Performs HR support work and technical assistance for other HR staff in recruitment, benefits, wellness, onboarding, to include scheduling meetings and New Employee Onboarding, preparing and sending correspondence, and running and analyzing reports.

Maintains a filing system for the Director of Human Resource's records to include information on each division program, their activities and affiliates.

Oversees and processes documents for separating TxDMV employees.

Oversees the TxDMV service awards program. Runs reports to identify employees eligible for service awards. Maintains award inventory and generates and distributes certificates and awards to employees.

Coordinates division purchasing requisitions and receipts; manages division equipment, inventory, and supplies. Assists with developing and tracking division budget. Coordinates bids, payments, renewals, and CAPPS entry for HR-related contracts.

Maintains personnel files for the agency's headquarters and regional offices; assists in managing and organizing HR division's electronic files.

Coordinates incoming and outgoing mail for the division.

Performs special projects for the Director of Human Resources and other HR staff. Researches special issues involving time-sensitive projects.

Coordinates and responds to open records requests.

Coordinates and organizes the annual State Employees Charitable Campaign (SECC).

May assist the training staff with course registration and other activities.

May assist with the Tuition Assistance Program (TAP).

May assist with CAPPS Recruiting to include posting jobs, screening applications, scheduling interviews, and communicating with managers and applicants.

Performs other duties as assigned.

Qualifications: A B.S. or B.A. degree, or equivalent, in human resources, business, or related field

HR certification preferred

If that sounds like you and you're excited by the idea of joining a world-class team that's passionate about growing together, we look forward to hearing from you. Apply Now!

Pyxai Staffing Description

Meet Pyxai

Screening and Recruiting Company - 11-50 employees

Pyxai (pronounced picks-eye) is an innovative technology company focused on bringing the transferable skills (soft skills) of job candidates to the forefront of the hiring process. Resumes do a great job at listing education and experience, but how does anyone knows how well a job candidate communicates, how great they problem solve, or even how flexible they are? At the top of the hiring funnel, these are unknowns and they shouldn't be. Research shows these skills truly hold the key to career success across all industries.

Really think about it. If you're a genius at your job, but you can't communicate well with others, how would that impact you at your job? Here's a clue: misunderstandings or no communication at all creates conflict with others due to misalignments in expectations. Bottom line, poor soft skills lead to inefficiencies and conflicts at work (and in personal life too!).

With this in mind, Pyxai specializes in qualifying hard skills and screening for the soft skills most applicable to the role. We do this via our proprietary Video Interviewing technology. We focus on Operation-related jobs from Entry-level roles to Director-level roles. Our hope is to build long-lasting partnerships by providing clients and candidates with powerful data, great service, and valuable information to empower their searches.