Academic Programs Events Specialist

Baltimore, MD, United States

Job Req ID: 113782

Academic Programs Events Specialist

Johns Hopkins University Carey Business School is seeking an Academic Programs Events Specialist to work on a casual as needed basis. Under the direction of the Carey Business School Office of Academic Administration, this position is responsible for supporting the Assistant Director of Residencies and Student Events, as well as the Sr. Associate Director of Flexible MBA Programs, in the planning and implementation of Residency and Accelerated Course experiences for all degree and certificate programs. The successful candidate must be able to prioritize multiple tasks, be detailed oriented, and have a commitment to providing the highest levels of customer service to students, faculty, and staff. This is a primary event, logistics, and administrative support position.

This role is based in Johns Hopkins University's Harbor East location, with occasional travel to the Washington DC location for event support.

Specific Duties & Responsibilities

Event Support (50%)

* Provide onsite support and assist Assistant Director and Sr. Associate Director at all Residency activities for the Flex MBA, Part-Time MS, and LDP programs.

* Assist the Assistant Director in developing and managing activities around Accelerated Courses for part-time degree program students.

* Assist in the planning and implementation of on-site and virtual events for part-time students.

Administrative Support (40%)

* Assist Assistant Director with financial/administrative aspects of residency, accelerated courses, and part-time student program events planning.

* Provide support in email communication to students around program events.

* Assist with collection of data about the student experience during Residency programs.

* Coordinate outreach and communications with regional student leaders to support student-led event planning.

Other duties as assigned (10%)

Special Knowledge, Skills, & Abilities

* Highly skilled customer service capabilities.

* Excellent oral and written communication skills.

* Excellent organizational skills and attention to detail.

* Skills in collaboration and working across organizations to meet stakeholder needs and expectations.

* Working knowledge of Excel, Word, and Access.

* Experience in the use of Microsoft Forms or other customer database systems.

Minimum Qualifications

* High School Diploma or graduation equivalent.

* Three years administrative/academic related experience.

* Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

* Previous experience with event support and logistics preferred.

Classified Title: Academic Services Specialist

Job Posting Title (Working Title): Academic Programs Events Specialist

Role/Level/Range: ATO 37.5/02/OE

Starting Salary Range: $18.00 - $33.50 HRLY ($25.500 targeted; Commensurate with experience)

Employee group: Casual / On Call

Schedule: M-F, Flexible

Exempt Status: Non-Exempt

Location: Hybrid/JH at Harbor East

Department name: Academic Administration

Personnel area: Carey Business School

Total Rewards

The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week

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