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EM Resource Group
San Diego, CA, United States
This position will provide overall administrative support to the CEO & Managing Attorney and Office Management/Administrator responsibilities. Essential Duties & Responsibilities CEO Support Sets up meetings, travel arrangements, calendar, mail, and prepares reports and correspondence for the CEO. Operations Management Responsibilities: Man
Job Source: EM Resource GroupDay Wireless Systems
San Diego, CA, United States
Job Details Job Location: San Diego, CA Salary Range: $20.00 - $26.99 Hourly Description Summary: Position provides administrative support to the Service Center/or Department in the areas of billing, collections, customer service, purchasing, report generation and analysis, inventory control, payroll, shipping and receiving. Depending on the
Job Source: Day Wireless SystemsAston Carter
San Diego, CA, United States
Job Title: Front Office AdministratorJob Description Seeking a proactive and organized Front Office Administrator to manage front office operations, including answering phone calls, maintaining the lobby, assisting customers, and handling various administrative tasks. Responsibilities also include managing part sales, warranty claims, vehicle check
Job Source: Aston CarterRussian School of Mathematics
San Diego, CA, United States
Description RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid ma
Job Source: Russian School of MathematicsBay Park Organics Cooperative, Inc.
San Diego, CA, United States
JOB SUMMARY Urbn Leaf, the new standard in licensed dispensaries is now searching for individuals to expand our team. We are seeking hip and talented individuals with a keen sense of appropriate professional demeanor and dress for an upscale dispensary. We expect exceptional customer service skills with experience within the cannabis industry, or
Job Source: Bay Park Organics Cooperative, Inc.Professional Moving & Storage INC
San Diego, CA, United States
Primary Functions: We are currently seeking a reliable and innovative office administrator to become a member of our team. The candidate must be an effective communicator with excellent people skills who will perform administrative duties such as general office related work, data entry, and administrative support to team members and all departments
Job Source: Professional Moving & Storage INCEM Resource Group
San Diego, CA, United States
This position will provide overall administrative support to the CEO & Managing Attorney and Office Management/Administrator responsibilities. Essential Duties & Responsibilities CEO Support Sets up meetings, travel arrangements, calendar, mail, and prepares reports and correspondence for the CEO. Operations Management Responsibilities:
Job Source: EM Resource GroupDay Wireless Systems
San Diego, CA, United States
Job Details Job Location San Diego, CA Salary Range $20.00 - $26.99 Hourly Description Summary: Position provides administrative support to the Service Center/or Department in the areas of billing, collections, customer service, purchasing, report generation and analysis, inventory control, payroll, sh
Job Source: Day Wireless SystemsSan Diego, CA, United States
Want to work for a Company that puts you first?! At Optima Office our people are the most important asset. Optima Office was voted fastest growing company by the San Diego Business Journal and inc 5000, as well as a BEST PLACE TO WORK by multiple publications since 2020!! Let us show you why!
Optima Office is a female owned company that provides Outsourced Accounting, Fractional CFO and COO services along with Human Resources Support. We serve over 300 companies across the United States but are mostly focused on the West Coast. We are a fast-growing company who continues to add clients and team members at a steady pace. In 2022 we were the 10th fastest growing company in San Diego.
Our Vision as a company is to have the highest retention with our clients and employees in the industry. Happy Staff = Happy Clients has been our founder’s motto for a decade. Half of the company’s profits get paid out as bonuses to the team and for fun company events.
We have a huge emphasis on work-life balance and provide a flexible environment which allows our team to choose their own schedule. Over half of our 100 employees are working parents who value flexibility and family time.
General Office Maintenance and Duties:
Ø Assist office manager with any service requests needed for our office. Requests go to property management @ the Omninet Angus PORTAL
Ø Keep the office and kitchen tidy and stocked daily.
Ø Keep kitchen supplies fully stocked daily: Coffee, creamer, coffee cups, paper plates, napkins, paper towels, and any other items used regularly.
Ø Shop for office snacks
Ø Clean, set up, and break down conference rooms before and after scheduled meetings, check the company calendar, or ask the office manager for scheduled meetings. Prep supplies needed for rooms when lunch meetings are being held, I.E., water, drinks, food, utensils, plates, notepads, pens, coasters, etc....
Ø Answer all incoming calls into the office.
Ø Assist office manager with greeting all individuals attending interviews and meetings.
Ø Mail any letters or packages co-workers may have.
Ø Take out any necessary items to the trash at the end of the day. (I.E., boxes from shipments)
Ø Decorate and un decorate office, when necessary, with Holiday items stored in kitchen closet. Keep organized.
Ø Monthly Birthday cards to send out as well as announcement email to ALL STAFF
Ø Help schedule the Conference Rooms
Ø Assist with scheduling all Company events
Ø Assist in setting up all technology required for the Zoom meetings if needed for Staff Meetings.
Ø Assist in ordering lunch for Staff meetings
Ø Take notes during the quarterly staff meetings and send them out to ALL staff
Ø Order office supplies and keep on hand.
Ø Budget meeting with CEO regarding general office expenses.
Ø Keep track of SWAG inventory. Update spreadsheet with stock numbers, vendor contact and new items. Order SWAG from vendors. (Custom Logos, Alpha Graphics, Cross Media etc.)
Ø Onboarding Days: make sure conference room is set up. Prep SWAG bag for each new staff member. Present Optima apparel and let them pick sizes. Record who gets what. Order business cards for new hires who require them. (Alpha Graphics)
Ø Clients: Holiday cards and gift ordering
Marketing and Business Development Duties
data entry and maintenance
customers newsletter
internal newsletter
invitations
other emails as needed
Eventbrite management
[CP1]
CFO/controller’s website updates
Brochure’s update(s) as needed
Assist with physical mailers and/or thank you notes
Distribution of engagement letters to prospective clients and coordination of their execution
Operations Support Duties:
Ø Assist with new hire technology package setup.
o Prepare New Hire Account setup form, send to Natural Networks
o With assistance of Director, select computer and peripherals to be assigned to new staff.
o Prepare the asset sign-out sheet, file when complete.
Ø Assist with Teams maintenance
o Prepare new Team with client lead as team owner for each new engagement
o Insert the engagement startup docs into each new team
Ø Assist with upkeep of databases
o Modify names to match BigTime Data in the Skillset Database
o Send the weekly manager feedback emails via the template.
Ø Liase with IT support for any hands-on needs in office (booting up computers, light troubleshooting)
Ø Support Director in admin of staff-facing software assignments (i.e. Adobe, QuickBooks Online user admin, Bill.com, Remote Server (in conjunction with Natural Networks)
Ø Prepare and send to staff Typeform surveys as required.
Requirements
Min of 2 years' experience as an Administrative Assistant, Office Assistant, or related.
BA a plus, but not required
Proficiency with MS Office and Marketing software
Excellent organizational and time management skills
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Email Alert for Office Administrator jobs in San Diego, CA, United States
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