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Mmliving
San Antonio, TX, United States
Job Summary: Reports to the Director of Human Recources and provides administrative support to the Executive Team. Daily scope is concentrated on Finance, Operations, and Human Resources support responsibilities. Partners with EA to the CEO to best meet the needs of the organization. Essential Job Functions: Responsible for the scheduling meetin
Job Source: MmlivingGOOD SAMARITAN CENTER OF SAN ANTONIO
San Antonio, TX, United States
Job Details Job Location Main Campus - San Antonio, TX Position Type Full Time Education Level 4 Year Degree Salary Range $45,000.00 - $52,000.00 Salary Travel Percentage Up to 25% Job Shift Day Job Category Admin - Clerical Description Job Title: Executive Assistant Department: Administration Reports to: Chief Executive Officer FLSA St
Job Source: GOOD SAMARITAN CENTER OF SAN ANTONIOStreamline Innovations, LLC
San Antonio, TX, United States
Streamline Innovations, Inc. is seeking a highly motivated and detail-oriented Executive Assistant for its San Antonio, TX office. The Executive Assistant will support our CEO and other assigned leadership staff. The ideal candidate will be mid-level with experience in a related role, capable of handling a variety of administrative tasks with effic
Job Source: Streamline Innovations, LLCDeacon Recruiting
San Antonio, TX, United States
Job Description Executive Assistant to CEO Location: San Antonio, Texas Why this company: Work for mission-focused organization while supporting an accomplished CEO. Autonomous role with the ability to lead company-wide projects or critical projects. Support a company that has been supporting people in need for 15 years. Join a nonprofit organ
Job Source: Deacon RecruitingHyatt
San Antonio
**Description:** At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences. The Assistant Executive Housekeeper is responsible for assisting in the oversight of the entire housekeeping area, to include public areas and night cleaning. This re
Job Source: HyattTranquil Multi Dynamic Advisory
San Antonio, TX, United States
Company Description TMDA is positively renowned as a Talent Solutions and Human Resources Advisory organization. We provide a consultative approach in partnering with our clients and members of their team. Our HR Solutions group serve as an extension of the clients; thereby providing compliant growth at a scalable and sustainable rate. Firm Princ
Job Source: Tranquil Multi Dynamic AdvisoryStreamline Innovations
San Antonio
Streamline Innovations, Inc. is seeking a highly motivated and detail-oriented Executive Assistant for its San Antonio, TX office. The Executive Assistant will support our CEO and other assigned leadership staff. The ideal candidate will be mid-level with experience in a related role, capable of handling a variety of administrative tasks with effic
Job Source: Streamline InnovationsMortenson
San Antonio, TX, United States
M. A. Mortenson Company seeks a full-time Project Executive based in San Antonio, TX. The Project Executive provides overall management for large construction projects, including leading the project team and ensuring key and successful customer relations. This position requires a Master's degree or equivalent in Civil Engineering, Construction En
Job Source: MortensonSan Antonio, TX, United States
NO AGENCIES PLEASE!
Xenex Disinfection Services is looking for a passionate Executive Assistant to help further Xenex's competitive edge. Xenex's patented services and solutions help facilities reduce the number of pathogens missed during manual cleaning and reduce environmental contamination. As an employee of Xenex, you will be part of a rapidly growing organization that is changing the way healthcare professionals and many other business leaders think about and manage microbial reduction. We are looking for candidates who are willing to give their all in this role. In exchange for your passion and dedication, we can offer you an entrepreneurial and rewarding environment where employees are highly respected and valued.
OVERVIEW
The Executive Assistant role is a key support position for the company assisting our Chief Executive Officer. The role acts as an ambassador of the organization, internally and externally, so they must exemplify our company culture at all times while managing a multitude of duties and projects that will likely carry competing and conflicting levels of priority and high levels of confidentiality. The Executive Assistant to the CEO is responsible for the following:
RESPONSIBILITIES
Plan and prepare the quarterly board meetings, shareholder meetings, external and/or internal meetings including technical setup, presentations, printed materials, room setup and remote dial in, and food as needed).
Prepare CEO presentations including materials and formatting.
Fully manage the CEO's work calendar and share it with his personal calendar.
Send text reminders to the CEO regarding upcoming meetings - one approximately half an hour before, one approximately 15 minutes before, and one approximately 5 minutes before.
Ensure there is clear communication with the CEO by identifying the best route of information sharing including Todoist, text, email, and/or phone and establishing a weekly catch-up meeting.
Handle all of the CEO's corporate and personal travel logistics including flight, hotel, rental car, restaurant and offsite venue reservations.
Review CEO's work email and alert him to any seemingly important message he has not yet responded to or has not yet read.
Be extremely alert and aware of communications between the CEO and third parties to ensure that opportunities for collaboration, requests for help, invitations for attendance and other important matters are not overlooked.
Proactively prepare for important CEO meetings by gathering information about the additional attendees prior to and after the event and drafting follow up thank you notes to attendees to be sent within 24 hours of the meeting if possible.
Handle the CEO's expense reporting in a timely manner in coordination with Accounting and ensure that all required information is available and included prior to submission.
Serve as the main point of contact for visitors.
Run personal errands for the CEO.
MINIMUM QUALIFICATIONS
Experience supporting professionals in an administrative and personal capacity, C-Suite executive team members highly preferred.
Superb organizational skills and attention to detail.
Exceptional verbal and written communication skills (experience proofreading or editing documents is very helpful).
Outgoing and self confident.
Demonstrate flexibility, willingness to be agile to change needs and priorities.
Strong problem-solving skills.
Self-motivated to anticipate needs and demonstrate proactive work style.
Strong interpersonal skills with an ability to establish relationships quickly across all departments and levels of the organization.
High degree of emotional intelligence to ensure communication is appropriate at all times.
Demonstrates punctuality and reliability to ensure availability to meet needs of the CEO.
Willingness and ability to adjust work hours (including weekends) as needed.
SALARY + BENEFITS
$65,000 - $70,000 (commensurate with experience)
Unlimited PTO
Medical, Dental, Vision
FSA & HSA
401k
Company paid life & supplemental life
Wellness Reimbursement
AAP/EEO
Xenex is an Equal Opportunity Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status assuming an individual can perform the essential functions of the job. Reasonable accommodations will be made on a case-by-case basis to enable individuals with disabilities to perform the essential functions.
Email Alert for Executive Assistant jobs in San Antonio, TX, United States
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