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USAA
San Antonio
**Why USAA?** Let’s do something that really matters. At USAA, we have an important mission: facilitating the financial security of millions of U.S. military members and their families. Not all of our employees served in our nation’s military, but we all share in the mission to give back to those who did. We’re working as one to build a great exper
Job Source: USAADefense Health Agency
Fort Sam Houston
Summary About the Position: This position is in the Defense Health Network - DHA San Antonio Market - Clinical Operations, Network 3 ICO Positions, under the policy guidance and direction of the Defense Health Agency (DHA) and the Assistant Secretary of Defense for Health Affairs (ASD (HA)). The mission of the DHA is to serve as a Combat Support Ag
Job Source: Defense Health AgencyHCA Healthcare
San Antonio
**Description** **Introduction** Do you have the career opportunities as a(an) Executive Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join Methodist Hospital Stone Oak which is part of the nation's leading provider of healthcare services, HCA Healthcare. **Benefits** Methodist Hospital Sto
Job Source: HCA HealthcareHCA Healthcare
San Antonio
**Description** **Introduction** Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Medical Assistant opening with HCA Healthcare today and find out what it truly means to be a part of the HCA Healthcare team. **Benefits** HCA Healthcare, offers a total rewards package that supports the heal
Job Source: HCA HealthcareRandstad US
San Antonio
procurement assistant. + san antonio , texas + posted june 14, 2024 **job details** summary + $18 - $20 per hour + temporary + associate degree + category office and administrative support occupations + referenceAB_4554365 job details We are seeking a motivated and detail-oriented Temporary Procurement Assistant with Oracle experience to join our t
Job Source: Randstad USThe Arora Group
San Antonio
Administrative Assistant Admin Currently recruiting an Administrative Assistant to provide administrative support services at Joint Base San Antonio (JBSA) - Fort Sam Houston in San Antonio, Texas. Hours of operation are from 0600-1800 not to exceed 40 hours per week or 80 hours in a two-week period. Duty hours include a thirty minute or one-hour (
Job Source: The Arora GroupHCA Healthcare
San Antonio
**Description** **Introduction** Do you have the career opportunities as a(an) Medical Assistant you want with your current employer? We have an exciting opportunity for you to join Texas Transplant Physician Group which is part of the nation's leading provider of healthcare services, HCA Healthcare. **Benefits** Texas Transplant Physician Group, o
Job Source: HCA HealthcareBanfield Pet Hospital
San Antonio
Veterinary Assistant Careers at Banfield Pet Hospital For those who want to put their love of pets into action, there are few jobs more rewarding than that of Vet Assistant. While working closely with other pet health care professionals at Banfield, you’ll have the chance to advocate for pets and educate clients on all aspects of pet health. In add
Job Source: Banfield Pet HospitalSan Antonio
Streamline Innovations, Inc. is seeking a highly motivated and detail-oriented Executive Assistant for its San Antonio, TX office. The Executive Assistant will support our CEO and other assigned leadership staff. The ideal candidate will be mid-level with experience in a related role, capable of handling a variety of administrative tasks with efficiency and professionalism. This role is critical in ensuring the smooth operation of the executive office and contributing to the overall success of Streamline Innovations.
Duties and Responsibilities
+ Provides comprehensive administrative support and assistance to the CEO and other assigned leadership staff, ensuring a professional and efficient executive office environment.
+ Serve as the primary point of contact for internal and external communications, managing emails, phone calls, and correspondence on behalf of the CEO, reviewing contents to determine importance, and summarizing and/or distributing them to appropriate staff.
+ Prepare agendas, take minutes, and follow up on action items for executive meetings. Ensure the CEO is well-prepared for all engagements.
+ Draft, review, and edit documents, presentations, and reports. Maintain organized electronic and physical filing systems.
+ Comprehensive management of calendars, scheduling meetings, and coordinating travel arrangements including hotel and flight bookings.
+ Coordinate and plan meetings and lunches.
+ Build and maintain positive relationships with stakeholders, including clients, partners, and team members.
+ Act as a gatekeeper by rerouting employee requests and tasks that can be handled independently to ensure the executive's focus remains on critical matters.
+ Screen and prioritize emails, phone calls, and other communications, responding on behalf of the executive when appropriate.
+ Handle additional tasks and projects as assigned, demonstrating a willingness to help, flexibility, and adaptability.
+ Perform office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
+ Performs additional or related duties as assigned.
Requirements
Required:
+ High school diploma or equivalent.
+ At least 4 years of related work experience.
+ Extremely proficient with Microsoft Office Suite or similar software, with the ability to learn new or updated software.
+ Exceptional organizational and time-management skills.
+ Strong written and verbal communication abilities.
+ Ability to handle sensitive information with discretion and confidentiality.
+ Proactive problem-solving skills and a high level of attention to detail.
+ Ability to work independently and as part of a team in a fast-paced environment.
+ Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
+ Ability to type a minimum of 50 WPM.
+ Professional demeanor and appearance.
+ High degree of initiative and willingness to go above and beyond.
+ Strong interpersonal skills and the ability to build relationships at all levels of the organization.
+ Flexible and adaptable to changing priorities and demands.
+ Assertive yet respectful approach to ensuring the executive stays on track and efficiently managing other employees' requests.
+ Trustworthy and able to maintain a high level of discretion and confidentiality.
Preferred:
+ Bachelor's degree in Business Administration, Management, or a related field.
+ Mid-level experience preferred, with at least 3-5 years in an Executive Assistant or similar role.
+ Experience within the oil and gas industry.
+ Comfortable with Boards (teams of executives or similar).
Work Environment
+ Controlled office environment
Physical Requirements
+ Prolonged periods sitting at a desk and working on a computer.
+ Must be able to lift up to 25 lbs or more at times.
+ Travel as needed.
+ Must be able to push, pull, and lift up to 25 lbs or more at times.
Benefits
+ Salary Exempt
+ Unlimited PTO
+ Paid Holidays
+ Health Insurance
+ 401(k) Retirement Plan with an Employer Match
+ $100/month Cellphone Allowance
+ Stock Options
Email Alert for Executive Assistant_ jobs in San Antonio
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