Senior Talent Acquisition Coordinator

Seattle, WA, United States

Description Hourly range is $24.03 to $52.88, with a midpoint of $36.06. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.

Long-Term Disability and Life Insurance.

Employee Assistance Program.

Retirement Plans: 401a - 10% of employee contribution with a 12% match by Sound Transit; 457b - up to IRS maximum (employee only contribution).

Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.

Parental Leave: 12-16 weeks of parental leave for new parents.

Pet Insurance discount.

ORCA Card: All full-time employees will receive an ORCA card at no cost.

Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.

Inclusive Reproductive Health Support Services.

Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you'll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE:

Under general direction, provides professional staff support to the recruitment function, serves as an integral partner in managing the recruitment activities from application review, interview scheduling, document control, and filing of open position requisitions. Works with hiring managers with access and use of applicant tracking software, updates system for streamlined operations and accuracy for both internal and external customers. Partners with Human Resources team to evaluate and update required policies and procedures to stay current with applicable state and federal law changes, internal updates, and process improvements.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Schedules phone screens and interviews working directly with candidates and hiring managers.

Develops and coordinates division initiatives and projects; takes assignments from original concept through final implementation.

Assists with the administration of the department budget to include compiling the annual budget materials, monitoring monthly budget variances, assisting Talent management with inputting departmental budget and invoices.

Coordinates post-interview debrief meetings to evaluate the effectiveness of the hiring process to include the experience for the candidate, Hiring Manager, and impacted Sound Transit staff to identify opportunities for improvement.

Performs administrative duties to include tracking and filing all applicable hiring materials independent of direct supervision, works effectively under pressure, meets deadlines, and adjusts to changing priorities.

Maintain confidentiality and communicate with tact and diplomacy when processing background checks.

Responding to inquiries and in effective oral and written communication.

Demonstrates Sound Transit's Values in every interaction.

Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.

Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit's Equity & Inclusion Policy.

It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.

It is the responsibility of all employees to integrate sustainability into everyday business practices.

Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience:

Bachelor's degree and 3 years of experience as a recruitment coordinator or administrative support in the Human Resources field; OR an equivalent combination of education and experience.

Required Knowledge and Skills:

General principles, practices, and procedures of customer service.

Basic understanding of Human Resources software to include applicant tracking.

Basic project management and project control principles, practices, and procedures.

Methods and techniques of data collection, research, and report preparation.

Principles of business letter writing and basic report preparation.

English usage, spelling, grammar, and punctuation.

Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and financial databases.

Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.

Superb customer focus, attention to detail, and organization skills.

Ability to work in a fast paced, quickly changing environment.

Responding to inquiries using effective oral and written communication.

Utilizing personal computer software programs affecting assigned work and in compiling and preparing a wide range of documents, spreadsheets and reports.

Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public.

Interpreting policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.

Excellent understanding of Microsoft Office to include Excel, Word, Outlook and SharePoint.

Providing assistance to managers in administering programs and projects.

Collecting, evaluating, and interpreting information and data from multiple sources.

Conducting research and analysis and providing appropriate recommendations based on findings.

Preparing clear and concise analytical, administrative and financial reports.

Organizing complete recruitment files and establishing records management systems.

Maintaining good customer relations with positive customer service orientation.

Working cooperatively with other departments and outside agencies.

Monitoring program/project operating budgets, costs, and schedules.

Interpreting and applying applicable federal, state, and local policies, laws, and regulations.

Physical Demands / Work Environment:

Work is performed in a hybrid office environment.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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