Program Administrator

Boston, MA, United States

Job ID:

40029

Location:

450 Brookline Ave,

Boston,

MA 02215

Category:

Operations

Employment Type:

Full time

Work Location:

Hybrid: 2-3 days onsite/week

Overview

The Department of Medical Oncology seeks a Program Administrator for the Divisions of Molecular and Cellular Oncology and Solid Tumor Oncology. The Program Administrator works directly with the Department Administrator and Research Administrators of these divisions to assist in operational support.

This is an ideal opportunity for an enthusiastic individual who is interested in providing operational and programmatic support to a productive and growing research/clinical center. Under the direction of the Department Administrator, the Program Administrator will have comprehensive administrative responsibility for the Divisions. This position will also assist in office management tasks such as developing tracking systems, managing conference rooms, updating email distribution lists, and helping to maintain the Business Office website.

Responsibilities

In conjunction with the Department Administrator and Research Administrator Managers, help draft operational policies and procedures for the Divisions. Identify and resolve operational issues within the Divisions and ensure compliance with institute polices and guidelines

Manage the HR on-boarding process for staff in the Divisions, including posting positions and working with HR on scheduling occupational health appointments

Liaison with Immigration office to help process necessary visas for the Divisions

Manage the Visiting Scientist approval process

In conjunction with the Medical Oncology Faculty Services, coordinated HMS appointments

Manage and approve time for research staff in UKG

May be required to create PO's and manage invoices

Responsible for annual the annual NSF-NIH Survey of Graduate Students and Postdoctorates in Science and Engineering (GSS)

Administrative responsibilities also may include: complex calendar management for a group of faculty members (internal and external meetings/events); coordination of seminars and programs; document preparation, including CVs and correspondence; interfacing with faculty, scientists, patients and collaborators; creation, formatting and maintenance of Word documents, Excel spreadsheets, and PowerPoint presentations; ordering project supplies using the PeopleSoft system; making travel arrangements, including processing expense reports; triaging phone calls and responding appropriately to all inquiries

Culture manager, responsible for organizing team building activities and events

Maintains org charts, phone directory, space assignments

Work with Manager's and RA's to update training manuals

New vendor set-up requests

Other duties as required

Qualifications

Bachelor's degree required. Masters Degree in business, healthcare administration, public health or related fields preferred.

2-4 years of relevant experience

Knowledge of clinical administration and operations

Ability to work effectively as team member and promote cooperation among staff members

Ability to communicate effectively in person and in writing

Experience working in a medical or scientific research setting or comparable technology-oriented business environment is preferred.

Excellent English language reading, writing, and speaking skills required .

Excellent organizational, decision making, conflict resolution and interpersonal skills.

Strong negotiation skills

Ability to synthesize information from multiple sources to create comprehensive reports

Good judgment and the ability to work independently and under pressure

Excellent written and verbal communication skills and the ability to work on multiple assignments at one time.

Ability to exercise critical thinking, problem-solving and conflict resolution. Ability to learn and absorb information quickly, to anticipate needs, and to develop and implement long-range plans as well as solve problems within existing guidelines.

Superior leadership, communication, and customer-service skills and willingness to embrace both simple and complicated tasks

Self-motivated, attentive to detail and flexible

Ability to meet various deadlines and to effectively work with diverse groups of people in an environment of frequently changing priorities and deadlines

Ability to work closely and effectively with all levels of the organization

Overall focus on successfully supporting DFCI Faculty

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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Job ID:

40029

Location:

450 Brookline Ave,

Boston,

MA 02215

Category:

Operations

Employment Type:

Full time

Work Location:

Hybrid: 2-3 days onsite/week

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