Project Manager (Stanford)

Menlo Park, CA, United States

The Project Manager (PM) leads key organization initiatives for the Stanford Health Care Facilities Services & Planning Site Support Services team. Project Managers are responsible for the coordination and completion of all aspects of project management on assigned projects, including, but not limited to, project scope, project schedule, project budget, project plans, facilitating meetings, documenting requirements, overseeing development, operational workflows, and implementation. Additionally, the Project Manager directs participants in compliance and regulatory alignment efforts. The Project Manager is responsible for identifying and resolving project issues, making sure the project progresses on schedule and on budget. The Project Manager is the point of communication with stakeholders and is accountable for the project's success. The Project Manager must have strong communication skills in acting as the liaison between the project team, subcontractors, customers, key stakeholders, and senior leadership. The Project Manager has ultimate responsibility for project delivery. The Project Manager may direct the project / senior project coordinator (PC or Sr. PC) to expedite project related tasks.

Duties and Responsibilities:

The essential functions listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general

nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Deliver concurrent various sized projects to successful completion.

Follow FS&P standard work / processes, policies, and procedures, develop detailed project plans, and complete required project documentation.

Coordinate with FS&P Senior leadership and Business Operations & Strategic Initiatives (BOSI) team members on project budget targets, status, and resolution of related issues.

Utilize designated project management tools to report project status, manage issues, identify risks and escalations.

Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders.

Support Senior Project Managers as back up on projects.

Coordinate post-project review and lessons learned meetings following stabilization of projects.

Provide leadership while the project coordinator positions the team and collaborates in project implementation.

Balance both internal and external stakeholder interests to maintain alignment of the project outcomes.

Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.

Understand customer requirements and manage the dynamics of these individuals.

Actively facilitate project scope and collaboratively set the schedule, future state processes and operational workflows, leveraging standard team tools to drive projects from intake through successful completion, and ensure the project is

completed in scope, on schedule, and within budget.

Working knowledge of foundational activities (i.e. facilities, patient care services, IT, business services, patient experience, operational efficiency, supply chain, engineering & maintenance, etc.).

Develop effective and attainable workplans.

Identify and pursue opportunities to optimize effectiveness.

Develop and administer project reporting systems.

Prepare and present information concerning operational effectiveness.

Organize and delegate work to achieve desired outcomes

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

Bachelor's degree in a work-related discipline/field from an accredited college or university or applicable professional experience.

4 years of progressively responsible and related work experience required

Experience working in Healthcare and / or an Academic Medical Center preferred

Program management leading mission-critical programs that involve significant organizational complexity leading large teams in a matrix management environment preferred

Leading large teams in a matrix management environment preferred

Developing, implementing, and monitoring process improvement initiatives preferred

Developing, implementing, managing, and monitoring project management frameworks and methodologies preferred

Developing and managing project budgets and process preferred

Space planning, functional programming (architectural), or move management experience preferred

Knowledge, Skills, and Abilities:

Ability to work independently, establish priorities, and make sound decisions while meeting time sensitive deadlines

Ability to present facts and recommendations effectively in oral and written form

Ability to identify issues, risks, and escalations, assemble data, validate conclusions, and incorporate resolutions

Ability to gain consensus among disparate groups

Ability to exercise judgment and demonstrate effectiveness in decision making occasions

Ability to manage a significant workload, prioritize projects appropriately and work independently

Advanced proficiency with MS Office Suite (Excel, Word, PowerPoint, and Visio) and Microsoft SharePoint

Advanced ability to identify, develop and quantify any required corrective action plans

Experience with business case preparation and cost benefit analysis

Demonstrated highly motivated self-starter

Moderate proficiency with Microsoft Project, Primavera or other PPM software tools

Familiarity with compliance (regulatory, OSHPD, Joint Commission, etc.) and governance issues

Strong presentation and facilitation skills to communicate with and persuade a wide range of audiences

Superior supervisory and matrix management skills and ability to oversee tasks delegated to others

Serve as a change agent and transformational leader

EMCOR Facilities Services requires all employees to be vaccinated for COVID-19. This position will require the successful candidate to show proof of a complete COVID-19 vaccination. EMCOR Government Services is an equal opportunity employer and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $147K - $158K

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