Operations Manager (Stanford)

Redwood City, CA, United States

EMCOR Facilities Services has an immediate need for an Operations Manager to lead our facilities maintenance and operations support services contract. This position requires strong leadership, organizational, supervisory, and communication skills plus the understanding of numerous mechanical and structural systems (boilers, chillers, central plants, HVAC, electrical, fire systems, plumbing, structural, carpentry etc.). The Operations Manager will also oversee several strategic subcontractors (high voltage, grounds, generators, transportation, pest management, etc.).

The selected candidate will be located primarily in Redwood City and will be required to travel regularly around the San Francisco Bay Area. This position will report directly to the site Director.

Supervision: This position will directly supervise site Assistant Chief Engineers, Leads, and Trades. This position will directly manage subcontractors for core services and projects, as well as consultants.

Duties and Responsibilities (other duties may be assigned):

Leadership and Management:

Provides leadership, direction, and oversight of day-to-day activities like preventive maintenance scheduling, project preparation and scheduling, vendor visits, etc.

Knowledge of building systems to include boiler/chiller, HVAC, Plumbing, Electrical, Security, Fire system, Building Automation, etc.

Meets with building manager daily to discuss on-going issues and / or future plans.

Monitors and participates in the annual budget planning and forecast.

Provides trend analysis on O&M, safety, quality, and overall contract performance.

Trains, mentors, and develops subordinates in preparation for increased responsibility and potential advancement.

Creates reports and presentations and briefs company and customer leadership.

Ensures staff are trained, licensed, and qualified to perform contract operations.

Administers multiple collective bargaining agreements within daily operations.

Project Planning and Cost Estimating:

Prepares the scope of work for various types of construction or repair projects.

Prepares detailed cost estimates using RS Means or an equivalent cost estimating software. Must be able to articulate and justify cost and technical methodologies.

Develop selection / options for most economical systems/approach to be utilized in preparation of bid packages.

Solicits competitive bids and prepares estimates that are formally submitted to EMCOR senior leadership and the client representative for approval.

Provides thoughtful, itemized, and detailed estimate / technical proposal for client evaluation.

Formally present prepared estimates and other project deliverables to management and other project stakeholders.

Prepares equipment and material submittals for client approval as specified.

Plan, estimate, and schedule all types of work requests including complex electrical, mechanical, control systems, and structural work.

Performs cost comparisons for repair vs. replacement.

Prepare complete plans (e.g., existing and proposed) and method of execution for all Project work requests.

Ability to read and understand as-builts, architectural, electrical, plumbing, and mechanical drawings.

Ability to read and understand manufacturer’s submittals and literature.

Performs quality assurance on subcontractor performance, ensures compliance and acceptable services were performed, prepares invoices upon completion of all projects to ensure timely accounts receivable receipts.

Prepares a punch list and Quality Assurance inspection at the completion of all projects and ensures that all work is completed as per specifications and in a professional manner.

Prepares and submits Request for Information (RFI) to the client as necessary.

Attends and presents at all customer/client meetings.

Project Management:

Collaborates with site/HQ procurement, contracting departments and Center of Excellence for competitive bids, site walks, submittal packages, awards, etc.

Directs subcontractors, monitors, and reports project progress/status updates to senior management and Stanford facilities’ staff.

Receives submittals, maintains Stanford technical reference library.

Collaborates with site / HQ for asset intake and management. Responsible for project’s new / replacement assets and information (i.e., warranty, S/N, job plans, specifications, etc.) is accurate in Maximo (Computerized Maintenance Management System).

Creates presentations / spreadsheets to manage, track and brief progress to senior program management and Stanford senior leadership.

Qualifications:

Must have a minimum of seven (7) years of experience supervising 5 or more managers / departments and operations in a complex and dynamic environment.

Must have a minimum of five (5) years of experience in Project management, MEP planning and estimating structural, electrical, and mechanical projects in a large facility or multiple facilities with highly complex mechanical, electrical, and structural requirements.

Proficiency with AutoCAD is highly desired.

Proficiency with Maximo is highly desired.

Must have excellent communication and listening skills and the ability to communicate with various levels within the organization.

Must demonstrate and extremely high level of attention to detail and the ability to take initiative and adapt quickly to changing requirements.

Must possess the ability to work under the pressure of multiple deadlines, managing and coordinating multiple projects, sometimes on off-hours.

Proficiency with Microsoft Project and/or Smartsheet desired.

Formal presentation/briefing skills are required.

Must possess and consistently demonstrate a Mission First, People Always mindset.

Physical Demands:

The physical demands described here are representative of those that must be meet by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle; or feel; reach with hands and arms; talks or hear and test or smell. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

EMCOR Facilities Services requires all employees to be vaccinated for COVID-19. This position will require the successful candidate to show proof of a complete COVID-19 vaccination. EMCOR Government Services is an equal opportunity employer and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $169K - $176K

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

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