Accounts Payable Operations Manager - Los Angeles, CA

Los Angeles, CA, United States

Planned Parenthood Los Angeles is seeking an experienced Accounts Payable Operations Manager to work in our Downtown Los Angeles Headquarters. Under the general supervision of the Controller, the Accounts Payable Operations Manager is responsible for Agency’s general accounting over the accounts payable, accrued purchases, and cash receipts processes.

Over one hundred years ago, Planned Parenthood was founded on the idea that everyone should have the information and care they need to live strong, healthy lives and fulfill their dreams. Founded 57+ years ago, Planned Parenthood Los Angeles is one of the largest providers of reproductive health care services in Los Angeles County. The Planned Parenthood Los Angeles (PPLA) team works together to provide high-quality, affordable reproductive health care to women, men, and young people across Los Angeles County. At PPLA, you will discover a culture of like-minded individuals who are eager to make positive contributions to their community and to the Planned Parenthood mission.

Our Ideal Candidate will have the following qualifications: Bachelor’s Degree in Accounting or Finance-related field required or equivalent work experience.

Certified Public Accountant (CPA) preferred.

Minimum of five (5) years accounts payable process experience and 2-3 years in a management role is preferred.

Non-profit and healthcare experience preferred.

Experience being responsible for the accounts payable process, including vendor monitoring, payment processing, month-end closing process and 1099 reporting is required.

Strong financial applications background required.

Strong knowledge of account payable process, internal controls, and GAAP required.

Experience with Microsoft Dynamics GP (Great Plains) a plus, Excel & Word required.

Strong financial accounting and analysis skills with attention to detail and ability to meet deadlines

Hands-on, involved management style which includes training, mentoring, team-building, and empowering staff.

Forward-looking attitude with emphasis on improving efficiencies and accuracy

Strong understanding of generally accepted accounting principals (GAAP) and reporting within a nonprofit healthcare environment

Effective written and verbal communication skills

Demonstrated ability to work both independently and in a team environment

Demonstrated ability to effectively communicate financial issues and concepts to both financially minded persons and all others within and outside of the Agency.

Professional appearance and positive attitude

Ability to relate to diverse communities

Ability to prioritize and manage numerous projects simultaneously.

Accuracy and attention to detail essential.

Commitment to excellent customer service to internal and external parties.

Strong analytical and computer skills.

Availability to work flexible hours, including weekends and evenings as required.

Ability and willingness to travel within Los Angeles County.

Reliable means of transportation for onsite and off-site work.

If using a personal vehicle to drive for work purposes, a valid CA driver license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

About the Position: Manage the Accounts Payable, Accrued Purchases and Cash Receipts functions, including the Staff, and Staff Accountant(s) within those functions.

Assist with managing the Accounts Payable, Accrued Purchases and Cash Receipts month-end close process to ensure an accurate and timely close. Coordinate with any department that impacts the monthly close to emphasize teamwork and identify potential improvements to the process.

Continuous monitoring of the open vendor statements, accrued purchasing aging analysis, and purchase order issues tracker.

Review and monitor check and ACH runs to ensure vendor invoices are paid timely

Prepare and / or review assigned account reconciliations, on a monthly basis to ensure they are completed in a timely manner. Identify and research reconciling items and ensure items are resolved on a timely basis and any necessary adjusting journal entries are properly recorded.

Assist in preparing select financial statement components and supporting schedules.

Review balance sheet and expense accounts monthly; identify and research trends to ensure transactions have been properly coded.

Responsible to maintain vendor master list within Great Plains, including the creation of new vendors, changes to existing vendors, accuracy of pay terms and ACH information, and monitoring over the W-9 process to ensure up-to-date documentation exists in alignment with the Accounting Policies.

Assist in the preparation and/or review of periodic reporting required by Planned Parenthood Federation of American (PPFA), grantors, and any regulating body.

Coordinate with the Supply Chain department to resolve any issues related to purchase orders, receiving, and inventory counts/variances.

Along with the Controller, ensure staff is in compliance with all Accounting policies and procedures. Recommend improvements and modifications to these policies to improve controls and efficiencies.

Assist in researching technical accounting and financial reporting matters

Assist with the preparation and coordination of the annual financial audit requests from the independent CPAs, and any other auditors.

Assist in the preparation of the annual tax return filings (Forms 990) by generating reports to support requests from the tax preparers.

Manage the annual escheatment process for stale-dated checks; ensure timely transmittal of funds to the State.

Prepares schedules and documentation for external reporting and government requirements, including preparation and issuance of the annual 1099s

Hire, train and mentor staff. Conduct regular team and 1:1 meetings to remain abreast of any issues. Provide continual feedback to staff and provide corrective action when necessary.

Prepare ad-hoc reports as requested by management.

Perform other duties as assigned by the Controller, or CFO.

Generous salary and benefits package includes: Medical, dental, and vision coverage options for you and eligible dependents

Free basic life/AD&D policy with additional voluntary coverage options

Short Term Disability, Critical Illness and Accident policies

403(b) Retirement plan with up to 3% employer match

Medical and Dependent Flexible Spending Account plans

Public Transportation and Commuter Pre-Tax Reimbursements

Generous vacation, sick, and holiday benefits

Hiring range: $86,515 - $103,818 per year (Exempt)

Compensation Philosophy and Position Hiring Range: At Planned Parenthood Los Angeles we continuously work towards our values of Justice, Equity, Diversity, and Inclusion including with our compensation philosophy. PPLA recognizes that decisions about pay and benefits have significant impact on staff, so we are committed to ensuring all positions are rooted in a description that identifies competencies, duties, responsibilities and qualifications, and that they are compensated equitably which takes into account both internal organizational equity and market compensation data for similar roles. Equal Employment Opportunity will be afforded to all applicants and other covered persons without regard to protected characteristics, including their perceived protected characteristic. Protected categories include: race (including traits historically associated with race, including but not limited to, hair texture and protective hair styles such as, braids, locs, and twists as examples but not exhaustive list), color, religion or religious creed (including religious belief, observation, practice, dress, and grooming practices), national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding/chestfeeding, or related medical conditions), reproductive health decision-making, gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status (including past, current or prospective service in the uniformed service), and any other characteristic protected under applicable federal, state or local law. PPLA will consider for employment qualified applicants with criminal histories in accordance with the requirements of Los Angeles Fair Chance Initiative for Hiring.

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