SENIOR ASSOCIATE ATHLETIC DIRECTOR/CHIEF FINANCIAL OFFICER

Tulsa, OK, United States

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SENIOR ASSOCIATE ATHLETIC DIRECTOR/CHIEF FINANCIAL OFFICER

SENIOR ASSOCIATE ATHLETIC DIRECTOR/CHIEF FINANCIAL OFFICER Req #: 233770

Department: INTERCOLLEGIATE ATHLETICS

Job Location: Seattle Campus

Posting Date: 04/26/2024

Closing Info: Open Until Filled

Other Compensation: Taxable benefits include participation in the ICA Courtesy Car Program, athletic equipment/apparel allowance, and tickets to the UW intercollegiate home competitions. Non-local candidates may be eligible for a moving allowance.

Shift: First Shift

Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. All Husky Athletics staff make an IMPACT by committing to creating a purpose driven culture that impacts students and our greater community. We engage in GROWTH through dynamic conversations, embracing creativity, and recognizing that every challenge represents an opportunity to learn. We are a COMMUNITY who strive to create experiences for our stakeholders every single day. At our core is the belief that INCLUSION means creating spaces and places that reflect equity, advocacy and belonging for all.

With over 650 student-athletes participating in UW's 22 sports programs, the department of Intercollegiate Athletics is committed to providing student-athletes with the ability to compete for national and conference championships while working toward a degree from one of the world's leading public research universities.

For more detailed information, please visit our Washington Athletics Candidate Dashboard.

The Senior Associate Athletic Director/CFO is responsible for the development, oversight, and management of ICA’s financial resources in support of department goals and the student-athlete experience with an annual budget exceeding over $135 million. The CFO serves as the primary advisor to the Director of Athletics with respect to financial operations and strategic planning, and will oversee all matters regarding finance, accounting, budget, purchasing, financial reporting/audits, travel and insurance.

The CFO assists with the development of long- and short- range goals and objectives, and ensures that goals, objectives and policies are in strict adherence to NCAA, Conference, ICA and University of Washington rules and regulations. The CFO reports to the Deputy Director of Athletics/Chief Operating Officer.

RESPONSIBILITIES:

Annual Athletic Department Budget (30%) –

Develop and communicate budget guidelines which align with department’s long-term financial plan.

Review and summarize budget requests and work with executive team on annual decision making.

Prepare and present all budget materials to the University of Washington’s Board of Regents.

Monitor compliance with established annual budget; actively engage with budget managers on mitigation strategies to offset unfavorable financial results.

Long Range Financial Planning and Management (30%) –

Develop strategies for fulfilling the goals and objectives of the Athletic Department.

Project long-term operating revenues, operating expenses, capital project expenses, debt service payments and fund balances.

Manage and forecast cash flow for current and future years, including planning for reserve requirements related to debt through the University’s Internal Lending Program.

Work with University’s Treasury Office to procure and manage long-term and short-term debt.

Prepare expense and revenue reports, analysis and summaries.

Manage and monitor department’s long-term investments and endowment accounts.

Oversee legal fees or other campus financial agreements or obligations.

State, City, Internal and Financial Audits (10%) –

Coordinate all audits including any audit responses.

Write management discussion and analysis for annual financial audit report.

Oversee testing of transactions and procedures for the NCAA agreed upon procedures report.

Personnel Functions (10%) –

Oversee the Business Office staff of at least seven full-time employees.

Oversee Travel staff.

Other Financial and Management Responsibilities (10%) –

Financial risk management and insurance.

Complete EADA report (Title IX), Conference and NCAA reports.

Develop RFP’s and prepare vendor contracts.

Contract compliance, including monitoring payments due from vendors and sending invoices for incentive payments for athletic team performance.

Compliance with Washington State Ethics law.

Manage relationship with Department’s travel agency.

Manage relationships with University’s Treasury Office, Financial Management Office Budget Office, Tax Office, and other campus partners.

May direct and supervise other ICA units/personnel as assigned by Director of Athletics.

May direct and supervise the day-to-day administrative operations for assigned sports programs.

Outreach (10%) -

Responsible for periodic reports and presentations to campus constituents, including the Board of Regents, the Office of the President, the Advisory Committee on Intercollegiate Athletics, Treasury Office, Tyee Executive Committee and Tyee Board, and others as needed.

Compliance –

Compliance with the rules and regulations of the University, the NCAA, the Conference, the State of Washington and any other governing body is of paramount importance to the University. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.

MINIMUM REQUIREMENTS

Bachelor’s degree and six to eight years of financial management and supervisory experience required to include three to five years of senior level staff or management experience required. Outstanding oral and written communication skills needed; must be able to communicate complex financial concepts clearly. Leader in creating and supporting a diverse and inclusive work environment. Ability and commitment to work effectively with diverse populations of staff, coaches, and students needed. Ability to work some nights and weekends and travel as needed.

DESIRED SKILLS & EXPERIENCE:

Bachelor’s Degree in Accounting and CPA, advanced degree in business, accounting or finance desirable. Experience with Workday Financial system. Experience working in the sports industry (collegiate or professional) and/or higher education preferred.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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