Document Control Specialist - All Levels

San Diego, CA, United States

Job Posting End Date: Until Filled

Shift: 1st

Security Clearance: No Clearance

SUMMARY

We are seeking a reliable, qualified individual to join NASSCO as a Document Control Specialist. As part of our team, you will oversee the organization, storage, release, and archiving of engineering records and documentation, observing legal guidelines and best practices. This individual will administer the data management processes, verify document completeness, and format requirements. This position is critical to successful operations and an ideal candidate has considerable professional experience with impeccable attention to detail, as well as strong computer and data entry skills.

ESSENTIAL FUNCTIONS AND DUTIES

• Prepares documentation for approval and distribution to internal and external customers without supervision

• Responsible for document management of all products released, engineering deliverables, and internal products without supervision

• Performs regular quality checks on documents, folders and content server to ensure accuracy and adherence to established standards without supervision

• Ensures timely completion of all JIRA related document control tasks without supervision

• Responsible for maintaining an organized and detailed library of project documentation without supervision

• Stores, manages, and tracks records and documents without supervision

• Provides timely administrative and analytical support related to engineering documentation without supervision

• Verifies completeness and accuracy of stored documentation, as well as appropriate file formatting without supervision

• Supports Supervision in efforts to resolve any issues internally, as well as with customers and regulatory bodies

• Performs periodic archiving and audits to maintain document repository standards without supervision

• Works with service provider to archive/retrieve documented information stored off-site without supervision

• Contributes to development of department policies including documentation, storage, and organization policies

• Follows document retention policies, retrieves documents upon request, and archives inactive records without supervision

• Facilitates resolution of technical issues internally, as well as with customer and regulatory bodies without supervision

• Understands the importance of document control to the enterprise

• Demonstrate professionalism and broad technical competence

• Observes and supports NASSCO health, safety, and environmental policies

• Other responsibilities and duties as assigned

SKILLS AND QUALIFICATIONS

• High school diploma or equivalent required. Associate degree or higher preferred. Four years of experience in document control field

• Proficient in general computer and documentation skills, including Microsoft Office applications

• Experience with JIRA, Confluence and Tableau preferred • Strong communication skills, both verbal and written

• High attention to detail • Must be able to teach others the ability to interpret a variety of written, oral, or diagrammatic instructions

• Disciplined ability to independently plan, prioritize, organize, and monitor project tasks with minimal oversight

• Strong sense of internal motivation to transform and modernize broken processes with a "start-up" mentality

• Ability to work effectively in a group and to actively cultivate a vibrant team environment with a positive attitude and attention to detail

• Healthy dissatisfaction with the status quo, leading to committed participation in continuous improvement initiatives

• Work is confined to a clean office environment but may require participation in dirty, industrial areas, requiring full adherence to NASSCO's safety policies

• Works diligently with Project Engineering to ensure close coordination across the program without supervision

• Will work directly with all project stakeholders, including customers and regulatory bodies without supervision

PHYSICAL DEMANDS

Work primarily conducted in an office setting with good lighting. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus. Regularly required to sit, use hands and fingers, operate computer keyboard and controls, and communicate verbally and in writing. Must be physically able to commute to buildings throughout the shipyard. Occasional exposure to dust, fumes and moderate levels of noise.

ACCOUNTABILITY

Responsible for providing accurate and efficient administrative and data control as assigned. Results are related to the quality and timeliness of achieving project goals and ability to develop, implement, and/or adhere to processes that maximize productiveness and throughput.

PAY SCALE

Document Control Specialist I: $44,800 - $58,000

Document Control Specialist II: $49,800 - $66,000

Document Control Specialist III: $60,800 - $78,700

This pay range is a reasonable estimate of the salary range for this role. It takes into account the wide range of factors considered in making compensation decisions; including but not limited to skill sets, experience, training, and education. General Dynamics NASSCO also provides a variety of benefits including medical & dental insurance coverage, 401(k) retirement savings plan, flexible spending accounts/HSAs, life and disability insurance, company paid holidays and paid time off (PTO), wellness coaching, and an onsite health services.

General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.

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Pay Transparency

If you have a disability that impacts your ability to complete the job application process and would like to request an accommodation, please contact our Human Resources Department.

Call (619) 544-8511 or email [email protected]. This contact information is for accommodation requests only, not to inquire about the status of applications.