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Asset Manager Inc
Hoboken, NJ, United States
The ideal candidate will provide top-level assistance for high level executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Must have experience working in the financial services industry. Must have previous experience supporting C-Suite level executives. Firm: Asset mana
Job Source: Asset Manager IncConfidential
New York, NY, United States
Great EA Position at Top Private Equity Firm Join this great team at very prestigious firm! They are described as a fun group who really want to get to know their Assistant. You will work with a colleague...each supporting your own Execs but totally backing each other up. This firm has tremendous respect for the EA's and you would meet your peers o
Job Source: ConfidentialNorthwell Health
New York, NY, United States
Job Description Job Description Performs diversified administrative/coordinative duties supporting the business activities of an executive. Job Responsibility Drafts confidential correspondence, reports, statements, etc.; takes meeting minutes and performs related administrative duties. Coordinates executive's calendar to ensure commitments are
Job Source: Northwell HealthThe HR Source
Jersey City, NJ, United States
We are seeking a dynamic and resourceful Executive Assistant to join our client's team and play a pivotal role in ensuring the smooth operation of our executive office. If you possess exceptional communication skills, a keen eye for detail, and the ability to thrive in a fast-paced environment, we encourage you to apply and become an integral part
Job Source: The HR SourceJoss Search
New York, NY, United States
The Client Weve just taken on an exciting new Executive Assistant role at a global private equity firm based in Midtown Manhattan! This firm works is incredibly invested in sustainability and has been working in the market for over 30 years. The Role This is an EA role supporting 4-5 individuals senior executives on the Marketing and Client Relatio
Job Source: Joss SearchHoward Sloan Search
New York, NY, United States
Midtown financial firm is seeking an addition to staff! The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any ne
Job Source: Howard Sloan SearchJRM Construction Management
New York, NY, United States
Company Overview JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include Fortune 500 corporations, respected property owners & developers
Job Source: JRM Construction ManagementThe New York Times
New York, NY, United States
The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It's why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It's why we focus deeply on how our readers will experience our
Job Source: The New York TimesNew York, NY, United States
Executive Assistant
Location: New York, NY
Our candidate will have proven experience proactively supporting senior leaders with growing organizations, experience efficiently tracking and organizing deliverables on their behalf. Our new team member must diplomatically represent the senior leader at all levels of the corporate hierarchy which includes interacting with various executive level clients and internal stakeholders across all lines of businesses and represent the firm professionally at all times.
Job Responsibilities
Gatekeeper of all contact with the public, clients and staff coming through the executive's office
General office support to include phone coverage, administrative tasks initially and will become a dedicated Executive Assistant to the leadership team by Q4 2023
Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment
Work closely with Business Manager on maintaining key documents including organizational charts and background materials. Able to take succinct minutes and replay key takeaway and themes from senior meetings when needed.
Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution.
Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
Organize internal meetings for managers including conference rooms scheduling/order food/refreshments as needed
Manage the submission of expense reports for the senior managers in a timely and efficient manner
Coordinate and assist in gathering information for special projects using sound judgement in determining priorities, ability to multi-task
Handle sensitive information in a confidential manner
Occasionally may be required to provide support to Reception when temporary help is not available
Must be able to process purchase orders (P.O.'s) and processing of invoices as directed
Experience working with AP and procurement, an understanding of project payments when coding purchase orders
Other duties as assigned.
Requirements Polished communication skills, both verbal and written
High level of integrity, ethics and professionalism; discrete in dealing with information of a sensitive and confidential nature
Excellent knowledge of the Microsoft Office suite with advanced knowledge of both Excel and PowerPoint, including experience in creating PowerPoint presentations and charts; working knowledge of Concur a plus
Ability to work in a dynamic, complex, fast paced environment, to adapt quickly and to manage changing priorities; capable of working in a high-pressure environment.
Highly organized with attention to detail
Professional, energetic attitude with excellent communication and interpersonal skills.
Helpful to have a depth of renewable energy knowledge or a financial services background, basic project management skills, strong interpersonal, communication and influence skills.
Qualifications College degree or equivalent job experience with a minimum five (5) years as an executive or administrative assistant includingexperience providing administrative support at the Executive level
Strong personal leadership, ability to work independently and effectively in a demanding, changing environment
Exceptional travel planning skills and knowledge
Detailed and strong organizational skills
Exceptional interpersonal, presentation and communication skills
Salary: $100,000 - $120,000
Email Alert for Executive Assistant jobs in New York, NY, United States
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